Public Services Agenda Packet - 6:50 PM

City of Oconomowoc Public Services Committee Aldermen: Ellis, Chairman / Mulder, Secy / Schellpeper Tuesday, March 17, 2026 - 6:50 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (Or immediately following Protection and Welfare) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Resolution 26-R3351 Authorizing 101 Forest Street Building Demolition Bid Approval b. Consider/recommend Resolution 26-R3352 Approving Construction Management of Lake Bluff Drive Extension c. Consider/recommend on Approving Agreement for Sidewalk to 351 E Lisbon Road d. Consider/recommend Resolution 26-R3354 Approving 2026 Street and Utility Construction Bids e. Consider/recommend Resolution 26-R3355 Approving 2026 Street and Utility Construction Management 3. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 1 MEMORANDUM PARKS, RECREATION & FORESTRY Date: 03/17/2026 To: Mayor, Common Council and Public Services Committee From: Eric Boettcher, Director of Parks, Recreation and Forestry Re: Consider/act on Resolution 26-R3351 Bid Approval for 101 Forest Street Building Demolition BACKGROUND With the new dog park scheduled to open sometime this summer, the old storage building at 101 Forest Street is scheduled for demolition this spring. City Staff publicly bid the project to complete the demolition work. As part of that bidding process, an alternate option was included for installation of a waterline and drinking fountain that will provide service for the future park users and their dogs. ADDITIONAL ANALYSIS This project was publicly bid on February 12, 2026, with a deadline of March 5, 2026, at 1:30 pm. The following bids were received: Contractor Base Bid Alternate Total  HM Brandt LLC $32,525.00 $22,997.50 $55,525.50  Wil-Surge Electric $49,650.00 $19,600.00 $69,250.00  Northern Group USA LLC $64,896.00 $21,050.00 $85,946.00  RLP Diversified $74,150.00 $27,900.00 $102,050.00  Firebird Construction $54,020.00 $48,450.00 $102,470.00  Balestrieri $64,660.00 $69,488.00 $134,148.00 FINANCIAL IMPACT The project budget was approved as part of the 2023 CIP DPW Yard Renovation in the amount of $90,000. Removing the building is part of the property transition for use as the future dog park. The remaining balance of this account is $69,8703.00. The total project cost, including a 10% contingency, is $61,079.00, which remains within the project budget. COMMITTEE RECOMMENDATION Motion to recommend to the Common Council approval of HM Brandt LLC’s bid for the total project amount of $61,079.00 SUGGESTED MOTION Motion to approve Resolution 26-R3351. Z:\City Administrator\Common Council\Agenda Cleanup Files\Background Memo for Resolution 26-R3351 Approval for 101 Forest Street Building Demolition 03172026.docx 2 RESOLUTION NO. 26- R3351 RESOLUTION AWARDING 101 FOREST STREET BUILDING DEMOLITION PROJECT WHEREAS, the City of Oconomowoc Parks and Recreation Department has a budget of $68,873 for the Forestry Street Building Demolition Project; and WHEREAS, bids for the project have been advertised and were received for making the improvements; and WHEREAS, six bids were received as follows: Contractor Base Bid Alternate Total HM Brandt LLC $32,525.00 $22,997.50 $55,525.50 Wil-Surge Electric $49,650.00 $19,600.00 $69,250.00 Northern Group USA LLC $64,896.00 $21,050.00 $85,946.00 RLP Diversified $74,150.00 $27,900.00 $102,050.00 Firebird Construction $54,020.00 $48,450.00 $102,470.00 Balestrieri $64,660.00 $69,488.00 $134,148.00 and WHEREAS, HM Brandt LLC. is the lowest bidder in the sum of $55,525.50. WHEREAS, Parks and Recreation Department staff and the Public Services Committee recommend the bid of HM Brandt LLC. be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED, the bid in the sum of $55,525.50 be and the same is hereby accepted, and appropriate City officials are authorized to enter into a contract with HM Brandt LLC for said projects. BE IT FURTHER RESOLVED, a 10% contingency of $5,526.00, net project cost of $61,079, is allowed for the construction with any expenditure exceeding the approved bid amount plus the contingency requiring Common Council approval. DATED: March 17, 2026 CITY OF OCONOMOWOC By: _____________________________ Robert P. Magnus Mayor ATTEST: Gina Kozlik, Clerk Z:\City Administrator\Common Council\Agenda Cleanup Files\Resolution 26-R3351 for 101 Forest Street Building Demolition 03172026.docx 3 1 MEMORANDUM PUBLIC WORKS Date: March 17, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3352 Approving Construction Management of Lake Bluff Drive Extension RELATES TO THE STRATEGIC PLAN Strategic Goal II: Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND Bloom Companies, LLC is being recommend to award the construction contract for the Lake Bluff Drive Extension, for the awarded amount of $156,064.00. A Request for Proposals (RFP) was completed with the hours assigned to the Construction Management (CM) tasks. The RFP was specified to be a Not-to-Exceed proposal for the following tasks. Task 1 Construction Management Services Use 125 hours for construction management services. Task 2 Construction Inspection Services Use 750 hours for the primary person and 100 hours for the second. Task 3 Construction Survey Services Use 175 hours for survey data preparation and for construction staking. Task 4 Record Drawing Information There are no assigned hours for this as it is incidental to the inspection services. Task 5 Miscellaneous Items and Administrative Provide a listing of administrative costs and any items not specified in tasks 1 through 3 that your firm normally provides for construction management projects. Proposals were requested by and sent to 7 engineering firms. We received three proposals on Monday February 26, 2026. We utilize the hybrid QBS (Qualifications Based Selection) process to evaluate proposals. This hybrid evaluation process includes a technical evaluation consisting of 80% of points and cost evaluation consisting of 20% of points. The consultant with the highest combined total of points will be recommended to Council for approval with the not to exceed cost plus authorization for staff to execute a 10% contingency. Consultants may not perform construction management services for projects their firm designed. 4 2 ADDITIONAL ANALYSIS Proposals were reviewed and scored by Heath Brozovich, Assistant Director of Public Works, Matthew Othmer, Utility Engineer Technician and Jason Herzog, Director of Public Works. Three of the four firms obtained more than the 80% point requirement for further consideration. The scoring summary and the not-to-exceed cost information is shown below. City staff recommends accepting the proposal from Bloom Companies, LLC in the amount of $156,064.00 FINANCIAL IMPACT Based on the proposal received from Bloom Companies, LLC. a Not-to-Exceed cost of $156,064.00 is within the engineer’s estimate and is being recommended for the project. As per City policy, we are also requesting a 10% contingency of $15,606.40 for a total of $171,670.40. This is a Not-to-Exceed price proposal based on estimated hours with any cost exceeding $171,670.40 requiring Common Council approval. This project will be funded through the City’s Transportation Impact Fee Fund. The budgeted amount was $2,000,000.00 for construction and construction management. Construction Bid $1,250,316.42 Contingency (10%) $125,031.64 Subtotal $1,375,348.06 Construction Management $156,064.00 Contingency (10%) $15,606.40 Subtotal $171,670.40 Project Total $1,547,018.46 5 3 COMMITTEE RECOMMENDATION Motion to recommend to the Common Council acceptance of the proposal from the Bloom Companies, LLC for construction management services. SUGGESTED MOTION Motion to approve Resolution 26-R3352. 6 RESOLUTION NO. 26-R3352 RESOLUTION AWARDING CONSTRUCTION MANAGEMENT SERVICES FOR LAKE BLUFF DRIVE EXTENSION WHEREAS, construction management services are required for the Lake Bluff Drive Extension; and WHEREAS, Department of Public Works representatives prepared a Request for Proposal advertisement, published the same, and based thereon received four proposals; and WHEREAS, City Staff followed Procurement Policy for professional services and used a combined approach to evaluate proposals by weighing 80% of the points for the technical evaluation and 20% for cost, so cost is incorporated as a factor; and WHEREAS, the proposals received were reviewed for compliance with the RFP and scored based on the evaluation process completed by the Director of Public Works, Assistant Director of Public Works, and Utility Engineering Technician and the firms were ranked as follows: 1. Bloom Companies, LLC 2. The Sigma Group 3. Collins Engineers Inc. WHEREAS, the proposal from Bloom Companies, LLC to complete the construction management services, inspection services, survey services and preparation of record drawings for Lake Bluff Drive is $156,064.00; and WHEREAS, City staff and the Public Services Committee recommend that the proposal of Bloom Companies, LLC in the amount of $156,064 for construction management services, inspection services, survey services and preparation of record drawings for Lake Bluff Drive Extension be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED the proposal of Bloom Companies in the sum of $156,064.00 be and the same is hereby accepted, and appropriate City officials are authorized to enter into a contract with them for said work. BE IT FURTHER RESOLVED this is a Not-to-Exceed price proposal with a 10% contingency of $15,606.40 for a total cost of $171,670.40. BE IT FURTHER RESOLVED that the project cost will be allocated and charged to the City’s Transportation Impact Fee Fund. DATED: March 17, 2026 CITY OF OCONOMOWOC By:_________________________ Robert P. Magnus, Mayor ATTEST: _____________________________ Gina Kozlik, Clerk 7 O:\Projects\26-Street Projects\Design\Brisk Sidewalk\Background Memo for sidewalk agreement for 351 E Lisbon Rd.docx MEMORANDUM PUBLIC WORKS Date: March 17, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog, Director of Public Works Re: Consider/act on Approving Agreement for Sidewalk to 351 E Lisbon Road RELATES TO THE STRATEGIC PLAN N/A BACKGROUND The property owners of 351 E Lisbon Road, Joe and Kathryn Brisk, requested the installation of sidewalk along east and south side of E Lisbon Road. This will be new sidewalk in this location from Greenland Avenue to the west side of the shared driveway to Pine Terrace and Mon Bijou (Exhibit A). The City will continue said sidewalk to the intersection E Lisbon Road and Niagara Road to safely cross pedestrians. ADDITIONAL ANALYSIS N/A FINANCIAL IMPACT The sidewalk construction cost included in this agreement is $31,395.60 with an optional raised pedestrian curb head in the amount of $10,452.40. The City of Oconomowoc has determined that the cost of the improvements may be paid in equal installments over five years with interest accruing at the rate of 5% percent. RECOMMENDATION Motion to recommend to the Common Council approval of the agreement for sidewalk to 351 E Lisbon Road. SUGGESTED MOTION Motion to approve the agreement for sidewalk to 351 E Lisbon Road. 8 O:\Projects\26-Street Projects\Design\Brisk Sidewalk\Brisk Sidewalk Agreement-Final 03122026.docx AGREEMENT FOR THE INSTALLATION AND MAINTENANCE OF SIDEWALK THIS AGREEMENT is made and entered by and Joseph J and Kathryn M Brisk (“Brisk”), 307 N. Lake Road, Oconomowoc, Wisconsin and the City of Oconomowoc (City”), 174 E. Wisconsin Avenue, Oconomowoc, Wisconsin. WHEREAS, the City planned to install sidewalk within a portion of the right-of-way of Lisbon Road in the City; and WHEREAS, Brisk, owners of a business located at 351 E Lisbon Road, has requested that the City extend the sidewalk outside of the planned area for installation for the convenience of patrons and employees of Brisk’s business (the “Sidewalk Extension”); and WHEREAS, Brisk has agreed to pay costs associated with the Sidewalk Extension and assume sole responsibility for maintenance and snow removal of the Sidewalk Extension; and WHEREAS, based upon Brisk’s commitments set forth herein, the City is amenable to include the Sidewalk Extension in the City street project. NOW THEREFORE, in consideration of the premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. The City has designed the Sidewalk Extension, which will generally be installed within the Lisbon Road right-of-way between Greenland Avenue to Niagara Road, with crossings across Lisbon Road. 2. Brisk shall pay the costs for installation of the Sidewalk Extension southern side of Lisbon Road, from the north side of Greenland Avenue to the west side of Brisk’s driveway at Pine Terrace. 3. The portion of the Sidewalk Extension that is Brisk’s responsibility is depicted on Exhibit A highlighted in red (the “Brisk Contribution Area”). 4. A portion of the sidewalk within the Brisk Contribution Area is located adjacent to the Brisk property where grades pose a potential problem for the maintenance of Brisk’s property. Accordingly, Brisk has asked the City to design alternatives to address this potential problem. The City has designed three alternatives for construction within this area: a. Alternative A. Construction of sidewalk only within a five foot terrace area. b. Alternative B. Construction of sidewalk with a 12” pedestrian curb. c. Alternative C. Construction of sidewalk with construction of a retaining wall not to exceed four feet in height located within the right-of-way or upon Brisk’s 9 O:\Projects\26-Street Projects\Design\Brisk Sidewalk\Brisk Sidewalk Agreement-Final 03122026.docx property paid exclusively by Brisk. If located within the right-of-way, plans must be submitted to and approved by the City. 5. Within thirty days of this agreement, Brisk shall notify the City, in writing, of what Alternative will be constructed. 6. The City’s estimate of cost for sidewalk construction within the Brisk Contribution Area is: Estimated Amounts Item Quantity Unit Unit Cost Sub-Total 4" Sidewalk 5130 SF $6.12 $31,395.60 Sidewalk Only $31,395.60 Alternative B 12" High (max.) Pedestrian Curb 280 LF $37.33 $ 10,452.40 Sidewalk with12" High (max.) Pedestrian Curb $ 41,484.00 Alternative C shall be the same estimated cost of Alternative A ($31,395.60). 7. Brisk’s contribution for the Sidewalk Extension shall be the lesser of the actual construction costs, or $31,395.60 for Alternatives A or C or $41,484.00 for Alternative B (the “Brisk Cap”). 8. Upon substantial completion of the Sidewalk Extension, the City will generate an invoice to Brisk issued for actual installation costs or the Brisk Cap. Brisk shall pay the invoice in thirty days of receipt. 9. In the event the invoice is not paid in full on or within thirty days of receipt (the “Due Date”), the invoice may be paid in equal annual installments of principal and interest at the rate of five (5%) percent for a period of up to five (5) years, unless paid in full prior thereto. All invoices or installments not paid after the Due Date shall be extended on the tax roll as a delinquent assessment against the property. Signatures on next page 10 O:\Projects\26-Street Projects\Design\Brisk Sidewalk\Brisk Sidewalk Agreement-Final 03122026.docx DATED this ____ of _____________, 2026 BRISK Joseph J. Brisk Kathryn M. Brisk CITY OF OCONOMOWOC Jason Herzog, Director of Public Works 11 850 855 860 865 870 875 106+50107+00108+00109+00109+75 2033 West Howard Ave. Milwaukee, WI 53221 Phone: 414-282-6905 Fax: 414-282-6955 2026 STREET MAINTENANCE P:\60-WI\17239-OCONOMOWOC 2026 ST MAINTENANCE PROJECTS\WORK\CAD\EXHIBITS\2026-02-10 LISBON RD SIDEWALK EXTENSION COST SHARE\LISBON RD SIDEWALK COST SHARE.DWG C122 02/10/2026 04:02:55 PM CONSTRUCTION PLAN & PROFILE - LISBON RD C122 1 CONSTRUCTION PLAN LEGEND: NOTES: 850 855 860 865 870 875 12 110+00111+00112+00113+00 109+75 2033 West Howard Ave. Milwaukee, WI 53221 Phone: 414-282-6905 Fax: 414-282-6955 2026 STREET MAINTENANCE P:\60-WI\17239-OCONOMOWOC 2026 ST MAINTENANCE PROJECTS\WORK\CAD\EXHIBITS\2026-02-10 LISBON RD SIDEWALK EXTENSION COST SHARE\LISBON RD SIDEWALK COST SHARE.DWG C123 02/10/2026 04:01:53 PM CONSTRUCTION PLAN & PROFILE - LISBON RD C123 1 CONSTRUCTION PLAN LEGEND: NOTES: 855 860 865 870 875 880 855 860 865 870 875 880 13 865 870 875 880 885 890 113+00114+00115+00 875 880 885 890 895 900 115+00116+00116+25 2033 West Howard Ave. Milwaukee, WI 53221 Phone: 414-282-6905 Fax: 414-282-6955 2026 STREET MAINTENANCE P:\60-WI\17239-OCONOMOWOC 2026 ST MAINTENANCE PROJECTS\WORK\CAD\EXHIBITS\2026-02-10 LISBON RD SIDEWALK EXTENSION COST SHARE\LISBON RD SIDEWALK COST SHARE.DWG C124 02/10/2026 04:00:37 PM CONSTRUCTION PLAN & PROFILE - LISBON RD C124 1 CONSTRUCTION PLAN LEGEND: NOTES: 865 870 875 880 885 890 875 880 885 890 895 900 14 117+00118+00119+00 116+25119+50 2033 West Howard Ave. Milwaukee, WI 53221 Phone: 414-282-6905 Fax: 414-282-6955 2026 STREET MAINTENANCE P:\60-WI\17239-OCONOMOWOC 2026 ST MAINTENANCE PROJECTS\WORK\CAD\EXHIBITS\2026-02-10 LISBON RD SIDEWALK EXTENSION COST SHARE\LISBON RD SIDEWALK COST SHARE.DWG C125 02/10/2026 03:59:23 PM CONSTRUCTION PLAN & PROFILE - LISBON RD C125 1 CONSTRUCTION PLAN LEGEND: NOTES: 875 880 885 890 895 900 875 880 885 890 895 900 15 1 MEMORANDUM PUBLIC WORKS Date: March 17, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog - Director of Public Works Re: Consider/act on Resolution 26-R3354 Approving 2026 Street and Utility Construction Bids RELATES TO THE STRATEGIC PLAN Strategic Goal II Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND Bids were advertised and opened for the 2026 Street Projects on March 5, 2026. Two bids were received as follows: Wolf Paving $5,381,206.88 LaLonde Contractors, Inc. $5,398,735.82 Base Bid Scope of Work included the following streets:  Parkview Meadows Subdivision – mill and overlay with spot replacement of curb and sidewalk  Heather Circle (at Lily Rd) – mill and overlay with spot replacement of curb and sidewalk  Blue Dahlia Rd (from Lake Bluff Dr to Rose St) – mill and overlay with spot replacement of curb and sidewalk  E Lisbon Rd (from N Lake Rd to N Oakwood Ave) – full reconstruct with new sidewalk including areas without existing sidewalk, new curb, storm sewer and watermain replacement  W Glenview Ave (from N Maple Ter to N Locust St) – reconstruct with curb, spot replacement of curb, and watermain replacement  E Wisconsin Ave (from east of N Lapham St to HWY 67 bypass) – watermain replacement  WLFD Station #1 Parking Lot Replacement  Sanitary Sewer Lining  Misc. Hydrant Replacements  Misc. HMA Pavement Alternate Bid Areas included the following:  #1: Wall St (from Capitol Dr to Industrial Dr) – pulverize and overlay  #2: Corporate Center Dr (from Valley Rd to Cul-de-sac) – mill and overlay with spot replacement of curb  #3: Grandview Ave (from east of River Highlands Dr to Concord Rd) & Knoll Ter (Grandview Ave to Cul-de-sac) – pulverize and overlay with watermain replacement ADDITIONAL ANALYSIS After assigning costs to the various funding accounts, it is recommended the following projects be completed: 16 2 Based bid and the following Alternate Bid item:  #2: Corporate Center Dr (from Valley Rd to Cul-de-sac) - $496,460.86 FINANCIAL IMPACT The low base bid from Wolf Paving is under budget for all departments. A breakdown of the cost allocations, using the bid amounts, is shown below. Due to the complexity of the water main relay in Wisconsin Ave the bids came in higher than estimate, requesting a utility budget amendment in the amount of $200,000. The water utility budget is fully capital work and will only borrow actual funds that are completed. RECOMMENDATION Motion to recommend to the Common Council approval of:  base bid from Wolf Paving in the sum of $5,381,206.88  Alternate B for $496,460.86; an adjusted amount of $5,877,667.74  5% contingency of $293,883.39 for a total of $6,171,551.13  a utility budget amendment in the amount of $200,000 SUGGESTED MOTION Motion to approve Resolution 26-R3354. 17 RESOLUTION NO. 26-R3354 RESOLUTION ADOPTING THE 2026 STREET IMPROVEMENT PROGRAM WHEREAS, the City of Oconomowoc 2026 budget provides for a street improvement program, which includes streets, sidewalks, water, storm, and sanitary system upgrades; and WHEREAS, bids for the street improvement program had been advertised for and were received for making the following improvements: Base Bid Scope of Work included the following streets:  Parkview Meadows Subdivision – mill and overlay with spot replacement of curb and sidewalk  Heather Circle (at Lily Rd) – mill and overlay with spot replacement of curb and sidewalk  Blue Dahlia Rd (from Lake Bluff Dr to Rose St) – mill and overlay with spot replacement of curb and sidewalk  E Lisbon Rd (from N Lake Rd to N Oakwood Ave) – full reconstruct with new sidewalk including areas without existing sidewalk, new curb, storm sewer and watermain replacement  W Glenview Ave (from N Maple Ter to N Locust St) – reconstruct with curb, spot replacement of curb, and watermain replacement  E Wisconsin Ave (from east of N Lapham St to HWY 67 bypass) – watermain replacement  WLFD Station #1 Parking Lot Replacement  Sanitary Sewer Lining  Misc. Hydrant Replacements  Misc. HMA Pavement Alternate Bid Areas included the following:  #1: Wall St (from Capitol Dr to Industrial Dr) – pulverize and overlay  #2: Corporate Center Dr (from Valley Rd to Cul-de-sac) – mill and overlay with spot replacement of curb  #3: Grandview Ave (from east of River Highlands Dr to Concord Rd) & Knoll Ter (Grandview Ave to Cul-de-sac) – pulverize and overlay with watermain replacement and; WHEREAS, base bids on the aforementioned street improvements were received as follows: Wolf Paving $5,381,206.88 LaLonde Contractors, Inc. $5,398,735.82 and; WHEREAS, Staff is recommending to include the following alternate:  #2: Corporate Center Dr (from Valley Rd to Cul-de-sac) – mill and overlay with spot replacement of curb - $496,460.96 Total Added Alternates: $496,460.96 WHEREAS, Department of Public Works staff, City Utilities and the Public Services Committee recommend that the bid from Wolf Paving be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED the base bid in the sum of $5,381,206.88 plus $496,460.96 for alternate items added for an adjusted amount of $5,877,667.74 be and the same is 18 hereby accepted, and appropriate city officials are authorized to enter into a contract with Wolf Paving for said projects. BE IT FURTHER RESOLVED a 5% contingency of $293,883.39, net project cost of $6,171,551.13 is allowed for the construction with any expenditures exceeding the approved bid amount plus the contingency requiring Common Council approval. BE IT FURTHER RESOLVED that this is a unit price contract with estimated quantities, and accordingly the actual quantities and therefore the final contract price may vary. BE IT FURTHER RESOLVED that the water items in the project exceeds the budgeted amount and additional borrowing is required to cover the actual amount up to $200,000. BE IT FURTHER RESOLVED after budget amendment, all of the work described in this resolution is within the budgets for the individual departments with cost allocation to the multiple funding sources as follows: Account Name Account Number Project Number Contract Quantities Streets / Storm 408-505-5300-820 426501.03 $ 2,937,770.94 Pavement Marking 100-505-5330-210 N/A $ 20,257.80 Water 602-573-7000-810 226002 $ 1,415,263.78 Wisconsin Ave Water 602-573-7000-810 226015 $ 641,674.45 Waste Water 601-573-7000-810 126002 $ 723,952.19 WLFD-Fire station Parking Lot $ 138,748.58 TOTAL $ 5,877,667.74 Note, the $200,000 budget amendment requires a super majority vote for approval. DATED: CITY OF OCONOMOWOC By:___________________________ Robert P. Magnus, Mayor ATTEST: ___________________________ Gina Kozlik, Clerk 19 1 MEMORANDUM PUBLIC WORKS Date: March 17, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3355 Approving 2026 Street and Utility Construction Management RELATES TO THE STRATEGIC PLAN Strategic Goal II: Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND A Request for Proposals (RFP) was completed with the hours assigned to the Construction Management (CM) tasks. The RFP was specified to be a Not-to-Exceed proposal for the following tasks. Task 1 Construction Management Services Use 400 hours for construction management services. Task 2 Construction Inspection Services Use 1250 hours for the primary person and 550 hours for the second. Task 3 Construction Survey Services Use 50 hours for survey data preparation and for construction staking. Task 4 Record Drawing Information There are no assigned hours for this as it is incidental to the inspection services. Task 5 Miscellaneous Items and Administrative Provide a listing of administrative costs and any items not specified in tasks 1 through 3 that your firm normally provides for construction management projects. Proposals were requested by and sent to 9 engineering firms. We received three proposals on Monday February 26, 2026. We utilize the hybrid QBS (Qualifications Based Selection) process to evaluate proposals. This hybrid evaluation process includes a technical evaluation consisting of 80% of points and cost evaluation consisting of 20% of points. The consultant with the highest combined total of points will be recommended to Council for approval with the not to exceed cost plus authorization for staff to execute a 10% contingency. Consultants may not perform construction management services for projects their firm designed. 20 2 ADDITIONAL ANALYSIS Proposals were reviewed and scored by Heath Brozovich, Assistant Director of Public Works, Matthew Othmer, Utility Engineer Technician and Jason Herzog, Director of Public Works. All three firms obtained more than the 80% point requirement for further consideration. The scoring summary and the not-to- exceed cost information is shown below. Sigma Group has completed the 2024 and 2025 street construction management while staying under the contract value. City staff recommend awarding the construction management contract to The Sigma Group, Inc. for the amount of $262,567.90. FINANCIAL IMPACT Based on the proposal received from The Sigma Group, Inc. a Not-to-Exceed cost of $262,567.90 is within the engineer’s estimate and is recommended for the project. As per City policy, we are also requesting a 10% contingency of $26,256.79 for a total of $288,824.69. This is a Not-to-Exceed price proposal based on estimated hours with any cost exceeding $288,824.69 requiring Common Council approval. Using the construction bid allocations, the cost for each department is as follows: Account Estimated Name Amount Streets / Storm $ 148,350.80 Water $ 65,642.00 E Wisconsin Ave- Water $ 28,882.50 Waste Water $ 13,128.40 Fire station $ 6,564.20 Total $ 262,567.90 21 3 COMMITTEE RECOMMENDATION Motion to recommend to the Common Council acceptance of the proposal from The Sigma Group for the construction management services as outlined in this memo. SUGGESTED MOTION Motion to approve Resolution 26-R3355. 22 RESOLUTION NO. 26-R3355 RESOLUTION AWARDING CONSTRUCTION MANAGEMENT SERVICES FOR 2026 STREET MAINTENANCE PROJECTS WHEREAS, construction management services are required for the 2026 Street Maintenance Projects; and WHEREAS, Department of Public Works representatives prepared a Request for Proposal advertisement, published the same, and based thereon received three proposals; and WHEREAS, City Staff followed Procurement Policy for professional services and used a combined approach to evaluate proposals by weighting 80% of the points for the technical evaluation and 20% for cost, so cost is incorporated as a factor; and WHEREAS, the proposals received were reviewed for compliance with the RFP and scored based on the evaluation process completed by the Director of Public Works, Assistant Director of Public Works, and Utility Engineering Technician and the firms were ranked as follows: 1. The Sigma Group, Inc. 2. raSmith 3. Bloom Companies, LLC WHEREAS, the proposal from The Sigma Group to complete the construction management services, inspection services, survey services and preparation of record drawings for the 2026 Street Maintenance Program is $262,567.90.00; and WHEREAS, City staff and the Public Services Committee recommend that the proposal of The Sigma Gorup in the amount of $262,567.90 for construction management services, inspection services, survey services and preparation of record drawings for the 2026 Street Maintenance Program be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED the proposal of The Sigma Group in the sum of $262,567.90 be and the same is hereby accepted, and appropriate City officials are authorized to enter into a contract with them for said work. BE IT FURTHER RESOLVED this is a Not-to-Exceed price proposal with a 10% contingency of $26,256.79 for a total cost of $288,824.69. BE IT FURTHER RESOLVED that the project cost will be allocated and charged to the following account numbers: Account Account Project Estimated Name Number Number Amount Streets / Storm 408-505-5300-820 426501.02 $ 148,350.80 Water 602-573-7000-810 226002 $ 65,642.00 E Wisconsin Ave - Water 602-573-7000-810 226005 $ 28,882.50 Waste Water 601-573-7000-810 126002 $ 13,128.40 Fire Station $ 6,564.20 Total $ 262,567.90 23 DATED: March 17, 2026 CITY OF OCONOMOWOC By:_________________________ Robert P. Magnus, Mayor ATTEST: ____________________________ Gina Kozlik, Clerk 24