Finance Committee Agenda Packet - 6:30 PM

City of Oconomowoc Finance Committee Aldermen: Spiegelberg, Chairman / Schellpeper, Secy / McConnell Tuesday, March 03, 2026 - 6:30 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Resolution 26-R3341 Authorizing Amendments to the 2026 Budget for Continuing Appropriations b. Consider/recommend Resolution 26-R3348 Accepting the Proposal from CivicPlus for Website Services 3. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 1 MEMORANDUM FINANCE Date: March 3, 2026 To: Mayor, Common Council and Finance Committee From: Steve Hatton, Finance Director Re: Consider/act on Resolution 26-R3341 Approving 2026 Budget Amendment for 2025 Continuing Appropriations RELATES TO THE STRATEGIC PLAN Strategic Goal- N/A BACKGROUND Each year as part of our annual closing process, the Finance Committee reviews and makes a recommendation for continuing appropriations. Continuing appropriation amendment transfers the budget and spending authority from one year to another. ADDITIONAL ANALYSIS The requests before you this evening are to carry over funds from 2025 to 2026. These items range from unfinished/uncompleted projects to unpaid amounts on purchase orders, and specific requests for funding. Attached is a resolution summarizing the account number, original 2026 budget, carryover dollar request, and amended 2026 budget amount after the continuing appropriation. Following the resolution is a narrative document providing a brief description of each item. FINANCIAL IMPACT This resolution will transfer the budget authority from 2025 to 2026 for the specified budget line items. In addition, this resolution designates fund balance future capital improvements or repairs for the Community Center ($15,000), designation of funds received for street tress ($174,600), Lake Country Pickleball maintenance fund ($25,000) and National Night Out donations from 2025 event to be used for National Night Out 2026 ($2,185). COMMITTEE RECOMMENDATION Motion to recommend to the Common Council approval of the Amendments to the 2026 Budget for Continuing Appropriations. SUGGESTED MOTION Motion to approve Resolution 26-R3341. Budget Amendments require a 2/3 vote of the Council. Y:\FI\Financial Statements\2025\Year-end\Reconciliation & Support\Carryovers\Memo- YE Budget Amendment- 2025 CONTINUING APPROPRIATIONS.docx 2 2026 BUDGET AMENDMENT 2026 2025 Carryover Amended Budget Amount Budget 1 LEGAL OUTSD SVCS NON-IT 100-500-0400-210 170,950 63,962 234,912 2 POLICE ADMIN CLOTH/TOOL ALLOW 100-503-3100-346 2,800 894 3,694 3 POLICE ADMIN CITIZENS ACADEMY 100-503-3100-349 600 354 954 9 POLICE ADMIN REPAIR/MAINT BLDG 100-503-3100-400 11,000 13,008 24,008 4 POLICE OPS OUTSD SVCS NON-IT 100-503-3300-210 34,230 12,404 46,634 5 POLICE OPS OPER SUP/EXP 100-503-3300-340 29,950 25,885 55,835 6 POLICE OPS DRUG CRISIS & EDUCATION INFO100-503-3300-360 1,000 1,747 2,747 7 POLICE OPS BALLISTIC VESTS 100-503-3300-362 4,000 6,770 10,770 8 POLICE TRAIN TRAIN/TRAVEL 100-503-3400-330 22,000 5,602 27,602 10 STREET MAINT RPR/MAINT GRNDS 100-505-5305-410 88,000 25,000 113,000 11 BRIDGES OUTSD SVCS NON-IT 100-505-5310-210 5,000 4,025 9,025 12 SNOW & ICE OPER SUP/EXP 100-505-5325-340 149,150 100,000 249,150 13 COM CENTER RPR/MAINT BLDG 100-507-7210-400 13,700 8,550 22,250 14 SPECIAL EVNT OUTSD SVCS NON-IT 100-507-7520-210 15,500 16,992 32,492 15 PLANNING OUTSD SVCS NON-IT 100-508-8100-210 25,000 41,830 66,830 16 ECON DEV PROF SVCS IT 100-509-9100-211 10,000 5,900 15,900 Total Fund 100 332,923 17 RIVER PUB OPER SUP/EXP 213-576-3722-340 4,000 2,130 6,130 18 RIVER MONITR OUTSD SVCS NON IT 213-576-3723-210 46,000 4,000 50,000 19 RIVER MONITR OPER SUP/EXP 213-576-3723-340 7,000 3,000 10,000 20 RIVER EQIP OUTSD SVCS NON IT 213-576-3724-210 7,000 4,000 11,000 21 RIVER ACEP GRANTS 213-576-3726-730 - 1,000 1,000 Total Fund 213 14,130 22 STREET IMPACT OUTSD SVCS NON IT 220-505-5300-210 - 25,128 25,128 Total Fund 220 25,128 23 PARK FAC CAPITAL IMPRV 223-507-7410-820 - 64,441 64,441 Total Fund 223 64,441 24 K9 OPS MAINT CONT IT 234-503-3700-241 3,690 7,380 11,070 Total Fund 234 7,380 25 TOURISM PUBLICITY 255-509-9100-326 142,250 14,100 156,350 26 TOURISM DONATIONS 255-509-9100-720 411,250 135,000 546,250 Total Fund 255 149,100 27 PARKS/PLAYGR CAPITAL IMPRV 405-507-7410-820 - 56,647 56,647 Total Fund 405 56,647 28 ELECTIONS CAPITAL EQUIP 408-502-2300-810 - 20,505 20,505 29 POLICE OPS CAPITAL EQUIP 408-503-3300-810 45,103 33,224 78,327 30 POLICE OPS CAPITAL VEH 408-503-3300-811 95,000 37,470 132,470 31 STREET CONST OUTSD SVCS NON-IT 408-505-5300-210 125,000 38,356 163,356 32 BRIDGES OUTSD SVCS NON-IT 408-505-5310-210 - 6,512 6,512 33 BRIDGES CAPITAL IMPRV 408-505-5310-820 - 70,000 70,000 RESOLUTION NO. 26-R3341 APPROVING AMENDMENTS TO THE 2025 BUDGET FOR CONTINUING APPROPRIATIONS WHEREAS, the Common Council of the City of Oconomowoc approved the appropriation of funds for municipal and utility operations and capital expenditures; and WHEREAS, on March 3rd, 2026, the Finance Committee reviewed the various requests for continuing appropriations. NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Oconomowoc that the 2026 budget be amended for continuing appropriations and transfers, and fund balance classified as appropriate as follows: 3 2026 BUDGET AMENDMENT 2026 2025 Carryover Amended Budget Amount Budget 34 STREET CONST CAPITAL IMPRV 408-505-5300-820 2,800,000 508,708 3,308,708 35 STORM SEWER OUTSD SVCS NON-IT 408-505-5350-210 - 10,000 10,000 36 CITY BLDGS CAPITAL IMPRV 408-505-5510-820 105,000 411,366 516,366 37 PARKS/PLAYGR CAPITAL EQUIP 408-507-7410-810 104,000 30,000 134,000 38 PARKS/PLAYGR CAPITAL IMPRV 408-507-7410-820 210,000 720,956 925,956 39 ATHLETIC FLDS CAPITAL IMPRV 408-507-7420-820 - 33,500 33,500 40 ECON DEV CAPITAL EQUIP 408-509-9100-810 - 16,815 16,815 41 RIVER STORM WTR CAPITAL IMPRV 408-576-3728-820 - 6,472 6,472 Total Fund 408 1,943,883 42 ADMIN & GEN OUTSD SVCS NON-IT 601-518-3850-210 167,347 20,000 187,347 43 GEN PLANT OP RPR/MAINT BLDG 601-576-3621-400 13,500 10,000 23,500 44 GEN PLANT MAINT RPR/MAINT BLDG 601-576-3703-400 15,000 7,000 22,000 45 GEN PLANT MNT RPR/MAINT EQUIP 601-576-3703-435 150,000 50,000 200,000 46 PUMP STA O&M OUTSD SVC NON-IT 601-575-3002-210 13,500 10,000 23,500 47 PUMP STA O&M RPR/MNT EQUIP 601-575-3002-435 13,000 8,000 21,000 48 CAPITAL PROJECT OUTSD SVCS NON-IT 601-573-7000-210 200,000 7,409 207,409 49 CAPITAL PROJECT CAPITAL EQUIP 601-573-7000-810 2,544,000 1,709,218 4,253,218 Total Fund 601 1,821,627 50 CAPITAL PROJECT OUTSD SVC NON-IT 602-573-7000-210 250,000 28,114 278,114 51 CAPITAL PROJECT CAPITAL EQUIP 602-573-7000-810 2,193,041 1,331,809 3,524,850 Total Fund 602 1,359,922 52 CAPITAL PROJECT CAPITAL EQUIP 603-573-7000-810 2,784,180 2,104,497 4,888,677 53 CAPITAL PROJECT CAPITAL VEH 603-573-7000-811 - 319,397 319,397 Total Fund 603 2,423,894 54 TECHNOLOGY PROF SVCS IT 700-579-1450-211 15,000 38,000 53,000 55 TECHNOLOGY OPER SUP/EXP 700-579-1450-340 106,300 55,000 161,300 Total Fund 700 93,000 56 RISK MGMT OPER SUP/EXP 720-579-0500-340 3,530 992 4,522 Total Fund 720 992 Total All Funds 8,293,067 Fund Balance Assignment 57 ASSIGNED FUND BALANCE 100-36401 216,785 DATED: _______________________________ ATTEST: By: Gina Kozlik, City Clerk Robert P. Magnus, Mayor BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to publish a copy of this Resolution as a Class I Notice within ten days of the adoption of this resolution in accordance with Section 65.90(5)(a) Wisconsin Statutes. CITY OF OCONOMOWOC 4 Y:\Financial Statements\2025\Year-end\Reconciliation & Support\Carryovers\Carryover 2025 Background For Council.docx City of Oconomowoc Background Information on Continuing Appropriations (Carryovers) December 31, 2025 (1) Administration – Legal Services ($63,962): Additional legal fees were added to the 2025 budget; these additional fees will be used in 2026. (2) Police – Admin Cloth/Tool Allow ($894): Each officer is allowed to carry over a maximum of one year’s allowance. (3) Police – Citizens Academy ($354): Carryover unspent funds to assist in 2026 academy expenses. (4) Police – Admin Repair/Maintenance Building ($13,008): Funds are no longer needed for Water Patrol, would like to use funds to cover HVAC repairs. (5) Police – Operations Outside Services ($12,404): Carryover unspent funds to assist in Lt. Wollenhaupt’s National Academy cost. (6) Police – Operations Operating Supplies/Expenses ($25,885): Carryover for equipment ordered and not received in 2025 and new hire equipment. (7) Police – Operations Drug Intervention ($1,747): Carryover unspent funds to assist in educational support related to recent drug trends. (8) Police – Ballistic Vests ($6,770): Replacement of ballistic vests for officers required by department policy. (9) Police – Training & Travel ($5,602): Training opportunities to be attended in 2026. (10) Public Works – Street Maintenance ($25,000): Carryover funds for additional repairs not completed in 2025. (11) Public Works – Bridges Outside Services ($4,025): Carryover funds for Fowler Lake Dam inspection. (12) Public Works – Snow and Ice Operating Supplies/Expenses ($100,000): Carryover for unspent funds for salt contract. (13) Parks, Recreation & Forestry – Community Center Repair/Maintenance ($8,550): Open purchase order to refinish the deck and back area at the Community Center. (14) Parks, Recreation & Forestry – Special Event Outside Services ($16,992): Carryover remaining Bank Five Nine donated funds for July 4th fireworks 2026. (15) Planning – Outside Professional Services ($41,830): Carryover funds for GIS projects, subdivision ordinance update and floor plan study. (16) Econ Develop – Professional Services ($5,900): Carryover funds to obtain Placer AI software to use as a tool to help guide needs in the city. (17) Watershed – Operating Supplies/Expenses ($2,130): Carryover funds for items ordered in 2025 but not yet received and postponed event. (18) Watershed – River Monitor Outside Services ($4,000): Carryover funds for services not completed in 2025. (19) Watershed – River Monitor Operating Supplies/Expenses ($3,000): Carryover funds for stream cleaning project. (20) Watershed – River Equipment Outside Services ($4,000): Carryover funds for services not completed in 2025. (21) Watershed – River ACEP Grants ($1,000): Carryover for funds not used in 2025. (22) Hwy Impact Fee – Outside Services ($25,128): Carryover funds for Lake Bluff Dr design to be completed in 2026. (23) Park Facility Impact Fee – Capital Improvements ($64,441): Carryover remaining funds budgeted for Northeast Regional Park Development Phase 2 ($24,441) and Hickorywood Farms Shelter ($40,000). (24) K9 – Maintenance Contracts ($7,380): Open purchase order for squad video/body worn cameras. (25) Tourism - Publicity ($14,100): Carryover funds to obtain Placer AI software to use as a tool to help guide needs in the city. 5 Y:\Financial Statements\2025\Year-end\Reconciliation & Support\Carryovers\Carryover 2025 Background For Council.docx (26) Tourism - Donations ($135,000): Carryover funds for Chapman Park Trailhead Restrooms ($60,000), Visit Ocon Dockhounds on the Field Promo ($25,000) and Chapman Park Barn Enhancements ($50,000). (27) Tax Incremental District #5 – Parks/Playgrounds Capital Improvements ($56,647): Open purchase orders and remaining approved expenses for the City Beach Boat Launch reconstruction. (28) Capital Projects – Elections Capital Equip ($20,505): Carryover funds for Electronic Poll Books/Badger Books. (29) Capital Projects – Police Operations Capital Equipment ($33,224): Open purchase order for squad video/body worn cameras ($28,224) and Ballistic Helmets/Rifle Plates grant money ($5,000). (30) Capital Projects – Police Operations Capital Vehicles ($37,470): Carryover funds for items that were not purchased in 2025. (31) Capital Projects – Street Construction Outside Services ($38,356): Open purchase orders for 2025 streets design engineering ($20,694) and 2026 streets design engineering ($17,661). (32) Capital Projects – Bridges Outside Services ($6,512): Open purchase order and remaining budgeted funds for North Lapham Street Bridge replacement. (33 Capital Projects – Bridges Capital Improvements ($70,000): Carryover funds for North Lapham Street Bridge replacement. (34) Capital Project – Street Construction Capital Improvements ($508,708): Open purchase order and remaining budget funds for 2025 Streets Projects. (35) Capital Projects – Storm Sewer Outside Services ($10,000): Carryover funds for the Armour Road storm pond. (36) Capital Projects – City Buildings Capital Improvements ($411,366): Carryover of budgeted funds for ($85,000) Front Steps, Keyless Entry & Safety Improvements, ($150,000) Elevator Controls, ($25,000) Space Study Clerks area, ($110,000) Clerk area remodel, ($20,000) Entry way heaters and ($21,366) AC improvements. (37) Capital Projects – Parks/Playgrounds Capital Equipment ($30,000): Open purchase order and remaining budget funds for Fowler Lake Fountain. (38) Capital Projects – Parks/Playgrounds Capital Improvements ($720,956): Open purchase order & remaining budgeted funds for Oz Plaza ($3,557), DPW Yard Renovations for Parkland ($69,873), Dog Park ($106,041), Concrete Spoils Containment System ($250,000), Hidden Ridge Park Pathway ($15,000), Lake Country Trail Extension- Addition #5 ($85,000), Lily Park ($45,000), Splash Pad ($8,047) and Chapman Park Restroom Structure ($138,438) (39) Capital Projects – Athletic Fields Capital Improvements ($33,500): Carryover funds for the Champion Fields Concessions and Restrooms not yet completed. (40) Capital Projects – Economic Development Capital Equipment ($16,815): Carryover remaining funding for Oz Plaza characters and Toto’s. (41) Capital Projects – River Storm Water Capital Improvements ($6,472): Open purchase order for Watershed GIS mapping. (42) Wastewater – Admin & General Outside Services ($20,000): Carryover funds for a Western area hydraulic study. (43) Wastewater – General Plant Operations Building Repair ($10,000): Carryover funds for building door and HVAC replacements. (44) Wastewater – General Plant Maintenance Building Repair ($7,000): Carryover funds for window replacement and floor painting. (45) Wastewater – General Plant Maintenance Equipment Repair ($50,000): Carryover funds for treatment facility pipe painting and tuck pointing. (46) Wastewater – Pump Station Outside Services ($10,000): Carryover funds for a Remote Terminal Unit (RTU) upgrade. (47) Wastewater – Pump Station Equipment Repair ($8,000): Carryover funds for piping replacement at the Parkview Lift Station. (48) Wastewater – Work Order Clearing Outside Services ($7,409): Open purchase orders for street design engineering. 6 Y:\Financial Statements\2025\Year-end\Reconciliation & Support\Carryovers\Carryover 2025 Background For Council.docx (49) Wastewater – Work Order Clearing Capital Equipment ($1,709,218): Carryover funds and open purchase orders for septic receiving station ($971,017) and street project construction ($738,201). (50) Water – Work Order Clearing Outside Services ($28,114): Carryover funds for open purchase orders for the streets design engineering. (51) Water – Work Order Clearing Capital Equipment ($1,331,809): Carryover funds and open purchase orders for Well #8 ($1,122,665), street project construction ($60,183), concrete spoils containment system ($82,500) and SCADA fiber extension to water facilities ($66,461). (52) Electric – Work Order Clearing Capital Equipment ($2,104,497): Carryover funds and open purchase orders for various capital projects including voltage conversion ($376,231), distribution capacity improvements ($500,000), automatic distribution transfer switches ($250,000), City Green electric infrastructure ($100,000), substation grading and drainage improvements ($71,092), transformer purchases ($483,632), city fiber extensions ($156,042), and a concrete spoils containment system ($167,500). (53) Electric – Work Order Clearing Vehicles ($319,397): Carryover funds for a bucket truck. (54) Technology – Professional Services ($38,000): Carryover website design budget to be completed in 2026. (55) Technology – Capital and Operating Supplies/Expenses ($55,000): Carryover lifecycle replacements for desktops, laptops and upgrade components not deployed in 2025. (56) Risk Management –Operating Supplies/Expenses ($992): Carryover remaining Wellness Grant funds and safety supplies. (57) General Fund Assigned Fund Balance ($216,785): Designation of funds budgeted for future capital improvements or repairs for the Community Center ($15,000), designation of funds received for street trees as part of development agreements for the street tree ordinance ($174,600), Lake Country Pickleball maintenance fund ($25,000) and National Night Out donations from 2025 event to be used for National Night Out 2026 ($2,185). 7 1 MEMORANDUM ECONOMIC DEVELOPMENT AND TOURISM Date: March 3, 2026 To: Mayor, Common Council and Finance Committee From: Paige Brunclik, Marketing and Communications Specialist Bob Duffy, Director of Economic Development and Tourism Re: Consider/act on Resolution 26-R3348 Accepting the Proposal from CivicPlus for Website Services RELATES TO THE STRATEGIC PLAN Strategic Goal: Enhance the Effectiveness of Our City Government. Improve our technology and our external communication. BACKGROUND To continue to improve communications and meet ADA standards, a City website update is needed. An RFP was sent out in December 2025 seeking a website design firm to re-design, develop and implement a new design for the city’s website. Top priorities for the City website listed in the RFP included:  Competitively priced redesign and hosting fees  A visually appealing site with a common theme and consistent design throughout  The site provides easy electronic access to public information including the ability to post/share information and emergency notifications  A content management system provided by the vendor that includes all licenses and software needed to operate the site efficiently  Meets ADA requirements  Site is easy to update and user friendly The City received 18 proposals by the RFP deadline of January 21, 2026. The RFP contained specific scoring criteria: 1. Responsiveness/Completeness of Proposal – 5 points 2. Experience/Qualifications (specifically on government websites) – 20 points 3. Budget (Is the budget reasonable, competitive and provides a good value) – 15 points 4. Scope of Project (understanding of what it takes to provide requested services) – 30 points 5. Customer Service Support (training, response to requests, maintenance) – 15 points 6. Vendor references (examples of work, staying within budgets and timelines) – 15 points The top candidates and their scores were: CivicPlus – 90 points Revize – 90 points GovStack – 85 points 8 2 ADDITIONAL ANALYSIS Staff did further review of top candidates. Main objectives were to look at the modules or tools the vendors offered and a deeper dig into price comparison. Each vendor has a different price breakdown for services. Between top-scoring candidates, Revize and CivicPlus, CivicPlus includes more tools within their overall cost and was willing to bundle and discount services. Revize’s overall redesign cost was twice that of CivicPlus and had a higher cost for additional tools needed or did not offer them. It’s important to note that in April of 2024, Title II of the Americans with Disabilities Act (ADA) was updated to include requirements for state and local governments to ensure web content is accessible to people with disabilities. These organizations must meet Web Content Accessibility Guidelines (WCAG) 2.1 Level AA by a deadline based on community size. The City of Oconomowoc has until April 26, 2027, to be compliant with these new standards. The website redesign’s timing creates an opportunity to include this updated ADA compliance within the new site. The goal before the ruling has always been to make the city’s website more focused on accessible design. The new ruling further prioritizes the City’s requirements to do so. Additionally, CivicPlus offers two accessibility tools, AudioEye and Doc Access. AudioEye is a full-service accessibility tool allowing users to change website content for a more accessible display based on their needs and preferences. DocAccess tool will simplify ADA compliance by automatically converting all current and future PDFs into a screen-reader friendly version. This tool will save staff labor hours to manually convert documents. FINANCIAL IMPACT The proposal presented by CivicPlus is $26,207.18. This total includes the complete website update, hosting, security and additional ADA products plus a discounted redesign in 60 months. The total is below the amount budgeted for the website update project. The contract with CivicPlus would continue with a $14,023.06 annual fee to maintain services and support. RECOMMENDATION Motion to recommend to the Common Council approval of CivicPlus for website redesign services and a 60-month contract to maintain the website and implement new ADA offerings. The contract also includes a refresh of the website’s look in five years. SUGGESTED MOTION Motion to approve Resolution 26-R3348. Z:\City Administrator\Website\Background Memo for Resolution 26-R3348 Accepting CivicPlus Proposal for Website Redesign 03032026.docx 9 Resolution No. 26-R3348 Resolution Accepting the Proposal from CivicPlus for Website Services Whereas, an update of the City’s website is needed for both content and ADA requirements; and Whereas, City Staff requested proposals for this work and received 18 of them; and Whereas, utilizing a point system that looks at both the firm’s technical abilities, website tools proposed and cost determined that CivicPlus was the low-cost responsible provider; and Whereas, CivicPlus included more tools within their overall cost and was willing to bundle and discount services; and Whereas, CivicPlus offers two accessibility tools allowing users to change website content for a more accessible display based on their needs and preferences and will simplify ADA compliance by automatically converting all current and future PDFs into a screen-reader friendly version Now therefore, Be It hereby Resolved, the proposal of CivicPlus in the amount of $26,207.18 for website redesign services and a 60-month contract to maintain the website and implement new ADA offerings is hereby accepted, and appropriate City officials are authorized to enter into a contract with them for said work. DATED: CITY OF OCONOMOWOC ATTEST: By: ____________________________ Robert P. Magnus, Mayor Gina Kozlik, Clerk Z:\City Administrator\Website\Resolution 26-R3348 for CivicPlus Website Services 03032026.docx 10