Public Services Agenda Packet - 6:10 PM

City of Oconomowoc Public Services Committee Aldermen: Ellis, Chairman / Mulder, Secy / Schellpeper Tuesday, February 03, 2026 - 6:10 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Resolution 26-R3336 Accepting Lake Bluff Drive Extension Construction Bids b. Consider/recommend Resolution 26-R3337 Cleaning Services for Municipal Buildings 3. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 1 MEMORANDUM PUBLIC WORKS Date: February 3, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog - Director of Public Works Re: Consider/act on Resolution 26-R3336 Accepting Lake Bluff Drive Extension Construction Bids RELATES TO THE STRATEGIC PLAN Strategic Goal II Improve and Maintain Our Infrastructure/Facilities B. Plan and Complete Road Extensions 1. Lake Bluff Drive Extension BACKGROUND Bids were advertised and opened for the Lake Bluff Drive Extension on January 22, 2026. Five bids were received as follows: Musson Bros $1,250,316.42 Vinton Construction $1,286,682.90 All-Ways Contractors $1,434,348.00 Rock Road Companies $1,457,129.10 Super Western $1,673,347.17 Project involves approximately 1,575 LF asphalt roadway construction with curb and gutter, biofiltration devices, asphalt tail, clearing and grubbing, precast three-sided box culvert, street lights, handrail, hydrant relocation with appurtenances, pavement marking, roadway signage, erosion control and restoration. ADDITIONAL ANALYSIS Two Public Informational Meetings were conducted to provide the local neighborhoods with information on the extension project and gathered pre-existing traffic and pedestrian challenges along Lake Bluff Drive. With the proposed traffic being redistributed in this area to Lake Bluff Drive, City Staff reviewed multiple improvements to the current street. These proposed improvements include pavement markings for edge line, additional crosswalks, and other traffic safety measures. Based on a resident’s suggestion we are investigating moving the table top pedestrian crossing east to the Victoria Lane intersection. Information illustrating these improvements was posted on the City’s Project page and is attached. We plan to install them during the summer of 2026. 2 V:\City Projects\Lake Bluff Drive\2023-2025\Council\Background Memo for Lake Bluff Dr Extension Construction.docx FINANCIAL IMPACT The low base bid from Musson Bros is below the Engineer’s estimate and within the project budget. This project will be funded through the City’s Transportation Impact Fee Fund. The budgeted amount was $2,000,000.00 for construction and construction management. The engineer’s estimate was $1,600,000 for construction. Construction Bid $1,250,316.42 Contingency (10%) $ 125,031.64 Subtotal $1,375,348.06 Construction Management Estimate $ 250,000.00 Project Total $1,625,348.06 RECOMMENDATION Motion to recommend to the Common Council acceptance of the bid from Musson Bros in the sum of $1,250,316.42 plus $125,031.64 contingency for a total of $1,375,348.06. SUGGESTED MOTION Motion to approve Resolution 26-R3336. 3 4 V:\City Projects\Lake Bluff Drive\2023-2025\Council\Construction Resolution Lake Bluff Dr.docx RESOLUTION NO. 26-R3336 RESOLUTION ACCEPTING LAKE BLUFF DRIVE EXTENSION CONSTRUCTION BIDS WHEREAS, the City of Oconomowoc 2026 budget provides for the extension of Lake Bluff Drive to N. Lake Road; and WHEREAS, bids for Lake Bluff Drive Extension were advertised for and bids received for the following improvements: Project involves approximately 1,575 LF asphalt roadway construction with curb and gutter, biofiltration devices, asphalt trail, clearing and grubbing, precast three sided box culvert, street lights, handrail, hydrant relocation with appurtenances, pavement marking, roadway signage, erosion control and restoration. and; WHEREAS, base bids on the Lake Bluff Dr Extension were received as follows: Musson Bros $1,250,316.42 Vinton Construction $1,286,682.90 All-Ways Contractors $1,434,348.00 Rock Road Companies $1,457,129.10 Super Western $1,673,347.17 WHEREAS, Department of Public Works staff, City Utilities and the Public Services Committee recommend the bid of Musson Bros be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED the low bid in the sum of $1,250,316.42 is hereby accepted, and appropriate city officials are authorized to enter into a contract with Musson Bros for said projects. BE IT FURTHER RESOLVED a 10% contingency of $125,031.64, net project cost of $1,375,348.06, is allowed for the construction with any expenditures exceeding the approved bid amount plus the contingency requiring Common Council approval. BE IT FURTHER RESOLVED that this is a unit price contract with estimated quantities, and accordingly the actual quantities and therefore the final contract price may vary. BE IT FURTHER RESOLVED that this resolution not become effective and no notice of award be issued unless and until an appropriate performance bond and a certificate of insurance are filed with the City Clerk. DATED: February 3, 2026 CITY OF OCONOMOWOC By: __________________________ Robert P. Magnus, Mayor ATTEST: ___________________________ Gina Kozlik, Clerk 5 1 MEMORANDUM PUBLIC WORKS Date: February 3, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog - Director of Public Works Re: Cleaning Services for Municipal Buildings BACKGROUND The City of Oconomowoc has utilized Kleanline LLC, Cleaning and Janitorial Service, for many years to provide cleaning services across all municipal buildings. Throughout this time, Kleanline has consistently delivered reliable, high-quality service and has maintained a positive working relationship with the City. Kleanline has not increased their rates since 2021. Their pricing has remained very competitive compared to current market conditions. Several years ago, the City issued a request for bids for municipal cleaning services. At that time, Kleanline was unaware of the bidding process and therefore did not submit a proposal. The bids that were received from other vendors were substantially higher than Kleanline’s existing rates. Given Kleanline’s strong performance history, quality of service, and significantly lower cost, the City elected to continue its relationship with Kleanline despite their non- participation in the bid process. Since that time, Kleanline has continued to provide dependable service at favorable rates, demonstrating ongoing value to the City. PROPOSED AGREEMENT The Public Works Department is proposing a five-year cleaning services agreement with Kleanline LLC covering the period of January 1, 2026 – January 1, 2031. The agreement would automatically renew annually unless either party provides no less than thirty (30) days’ notice of termination. Kleanline LLC currently provides cleaning services to all municipal buildings at a monthly cost of $3,560, totaling $42,720 annually. If necessary, the agreement allows for a modest annual increase up to three percent (3%) to account for rising operational costs. This structure provides continuity of service while allowing flexibility for both parties. The funding is budgeted for out of each department. Given Kleanline’s proven track record, consistent quality of work, strong relationship with City departments, and historically low rates that have not increased in recent years, the Public Works Department recommends proceeding with the proposed five-year agreement. 6 2 This approach ensures uninterrupted, high-quality cleaning services for City facilities at a cost that remains well below market alternatives, while also providing stability and predictability for future budgeting. COMMITTEE RECOMMENDATION Motion to recommend to the Common Council approval of Kleanline, LLC for janitorial services. SUGGESTED COMMON COUNCIL MOTION Motion to approve Resolution 26-R3337. 7 RESOLUTION NO. 26-R3337 RESOLUTION AWARDING FIVE-YEAR AGREEMENT FOR CLEANING AND JANITORIAL SERVICE WHEREAS, cleaning and janitorial services are required for all municipal buildings; and Whereas, Kleanline LLC currently provides cleaning services to all municipal buildings at a monthly cost of $3,560, totaling $42,720 annually and have offered to continue doing this with a possible annual increase of up to three percent (3%) to account for rising operational costs; and WHEREAS, the agreement with Kleanline LLC would automatically renew annually unless either party provides no less than thirty days’ notice of termination; and WHEREAS, Department of Public Works representatives recommend acceptance of a five-year cleaning agreement with Kleanline LLC, Cleaning and Janitorial Service. NOW THEREFORE, BE IT HEREBY RESOLVED the five-year cleaning agreement with Kleanline LLC is hereby accepted, and appropriate City officials are authorized to enter into a contract with them for said work. DATED: February 3, 2026 CITY OF OCONOMOWOC By: _________________________ Robert P. Magnus, Mayor ATTEST: _____________________________ Gina Kozlik, Clerk 8