_05182026-2352

Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13. Common Council Meeting Minutes May 18, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/18/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Paul Price, Ald. D6; Stephen Laughland, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Dirk Wilken, Ald. D4; George Pavin, Ald. D5 D5 Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Minutes City of Delafield Citizen Comments Mary Daniel, 309 Wisconsin Ave – spoke regarding the DOT County Highway C update. Daniels asked who the bridge belonged to – the City of the County. There were no engineering drawings regarding the path from Poplar path to Indian Springs Dr and who provided the cost for the path. How close to the highway will the path be? Who is responsible for the maintenance costs for maintaining the sidewalk? What are the overall costs for the pedestrian path maintenance? Will this be a path or sidewalk? Have the safety issues regarding crossing the on ramp been addressed? Is this path in the 5 -year path plan? This may not be worth the grant money in the long run. Consent Agenda Boards, Committees, and Commission Reports Licenses Motion by Henry, seconded by Valde, to approve the Peddler’s Permits in items 7.A.i – 7.A.iv. All in favor. Motion carried. Discussion and possible action regarding the request for a Peddler's Permit by Colin Bockus, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Kara Gregory, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Discussion and possible action regarding the request for a Peddler's Permit by Tasha Jackson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026. Discussion and possible action regarding the request for a Peddler's Permit by Shira Richardson, representing Callen Construction, for the duration of 6/1/2026 - 7/31/2026 Plan Commission Discussion and Possible Action Regarding the Following Items: DELC0796994, 112 S. Cushing Park Road. Owner & Applicant: Robert & Claire Widule. Applicant requests approval to rezone the subject property from the A-1E Exclusive Agricultural District to the A -1 Agricultural & Residential Holding District. Aicher noted this is a rezone. It is currently nonconforming based on the zoning it currently has. Motion by Valde, seconded by Price, to approve the request for the rezone from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District for the property located at DELC0796994, 112 S. Cushing Park Road, and adopt Ordinance 847 that amends the zoning district on the subject property from the A-1E Exclusive Agricultural District to the A-1 Agricultural & Residential Holding District. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of an Amendment to an existing Planned Development Approval to accommodate a land division. Aicher explained this breaks apart the big box store section from the smaller strip mall section of that parcel. Michels asked about the parking easement and parking allotment and whether additional development could occur on the property. Hafner clarified that additional development would require another amendment to the Planned Unit Development. Motion by Henry, seconded by Laughland, to approve the Amendment to the Planned Development in accordance with the enclosed draft ordinance and subject to the enclosed Declaration of Reciprocal Easement Agreement being recorded immediately following the recording of the Certified Survey Map. The recorded Certified Survey Map shall be attached as Exhibit A, and all Exhibits shall be legible for recording. All in favor. Motion carried. DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. Owner: BJV Nagawaukee LLC. Applicant: Darin Frerichs. Applicant requests approval of a Certified Survey map to divide a parcel into two parcels. Motion by Henry, seconded by Laughland, to approve the Certified Survey Map to divide a parcel into two parcels for the property located at DELC0804982, 2900, 2910, 2912, 2916, 2920, 2926, 2930, 2940, 2948, 2950 & 2952 Golf Road. All in favor. Motion carried. DELC0735998, 4024 Nagawicka Road. Owner: University Lake School. Applicant: Chris Buday. Applicant requests approval of a Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. Aicher explained that was discussed by the Plan Commission and the lighting was vetted and the Plan Commission is comfortable with the proposed lighting. Henry noted some concerns regarding the proposal, specifically the impact to the neighbors. Valde asked how many games would be played. Melissa Benson, Delafield, WI was present to speak on the proposal. Benson noted the games would be dependent upon the field schedule, but in a given year would be about 10 – 15 games. Aicher added that the use is being granted for specific times of year 2 -3 times per week and specific times of day. Benson added that the proposal is erring on the side of heavier usage. Laughland added that the proposal worked through potential issues, but there is also a condition that notes the Conditional Use could be cancelled, which allows for the reconsideration if there are issues. Tim Prost spoke on behalf of the applicants. Prost explained the lighting plan and the engineering behind the lighting selected. Michels asked about the pole height. Prost noted that high poles allow for more tilt on the visors and more light control. Benson added that the lights are dark sky certified. Henry added that the condition in number 6 should read no more than three. Motion by Valde, seconded by Price, to approve the Conditional Use – Site Plan and Appearance Amendment and Business Plan of Operation to install soccer field lighting and to construct a shed. With removing “2 or” from item number 6 and adding “amendment” after “permit” to number 7. Motion carried with Henry voting nay. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval to create a Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development. Aicher summarized the proposed project and current status. There were items that still needed to be sorted out, but this could be handled by staff. Hafner noted the items should be approved contingent staff and attorney review and in accordance with the recommendations suggested by City Planner, Amy Barrows, that were provided that evening. Michels asked if there was any reason that this item was rushed. Hafner clarified that the developer would like to move forward with the project. Michels noted that it is not a preference to have the project presented where there seem to be a lot of items being reviewed at the last minute. Laughland asked about the items on the checklist, and which were of the most significance for the Council to address. Hafner explained there are two main items of concern that have not been fully resolved. One item is emergency access. Another item is the retaining walls and consideration for guardrails. Laughland asked what the consequence would be if this were delayed. John Barker, Delafield, WI, was present to discuss. Barker noted that there is limited time to complete these projects, and any delay further limits that time. He would like to advertise but cannot do so until approval. Barker added that his understanding is that the retaining walls do not require a railing. Barker has hired an engineer who specializes in retaining walls. He explained the retaining walls and the emergency access plans. He further explained the design for the retaining walls. Laughland asked if the wall would be dangerous if there was snow obscuring the visual design in winter. Barker does not think that snow would cause issue. Valde noted this was a complicated plan and the Plan Commission has worked through the item and recommended it. Aicher clarified that the project has advanced from Plan Commission to Public Works Committee, which generated the list of conditions, which would normally then be reviewed again by Plan Commission. This is fast tracked, so the Council is reviewing at this point instead. Ultimately, staff vets everything out in accordance with the law and state codes. Hafner added that guardrails would be required if this were a public roadway, but the question remains as to whether they can be required, or should be required, on a private drive. Laughland added that he would not like to leave too many things on the table which cause issues with the project and the requirements for the developer. Barker noted he is willing to complete the items required to accommodate emergency access. Michels asked whether the attorney had reviewed these documents. Hafner confirmed, but there are still a few items that need to be buttoned up, and the attorney may still need to review again and there was one minor item that would need to be addressed. Discussion regarding the emergency access items and the possible addition of railings continued. Motion by Henry, seconded by Price, to approve the Planned Development Overlay District, including General Development Plan and Specific Implementation Plan approval and Site Plan and Appearance Approval to allow a 16-unit residential condominium development, subject to staff and attorney review and addressing of comments from the Public Works Committee. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Certified Survey Map to create an Outlot. Motion by Henry, seconded by Price, to approve the Certified Survey Map to create an Outlot for the DELC0808985002, 501 Maple Avenue. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Developer’s Agreement to accommodate a 16-unit residential condominium development. Motion by Henry, seconded by Laughland, to approve the Developer’s Agreement to accommodate a 16-unit residential condominium development subject to final staff review and attorney review and approval. All in favor. Motion carried. DELC0808985002, 501 Maple Avenue. Owner: Cedar Square III LLC. Applicant: John Barker, 501 Maple, LLC. Applicant requests approval of a Watermain Easement to accommodate a 16- unit residential condominium development. Hafner explained the engineering comments that had been provided to the Council. Michels asked what the engineering staff had reviewed. Hafner explained that the engineering staff had reviewed for substance, and the surveyor had then reviewed and there were issues determined that review. Michels asked if delaying this item would cause delay in the construction, as it seems like the Storm Water Maintenance Agreement should be approved in conjunction with the document. Hafner noted that construction could begin if this item was delayed, but the Storm Water Maintenance Agreement and the watermain easement are not linked. The items noted are technicalities that will take minimal effort to correct. Michels noted concern that there are so many unresolved items. Hafner noted that if Council shares the concern about how the item is being presented in its current state, Council should state such and this will be taken into account for future projects. Vlade added this is unusual, and items are generally in a finalized format. Aicher noted that this is being presented in this manner in an effort to try to determine if the timeline for projects could be shortened. That being said, there were many items left on the table, and there would be a review to determine how the process can be fixed, one way or the other. There was a general consensus that Council would prefer a buttoned -up project to be presented to the Council for future items. Motion by Michels, seconded by Laughland, to approve the Watermain Easement to accommodate a 16-unit residential condominium development, subject to final exhibits being reviewed and approved by engineering staff. Discussion: Henry added that if there are issues or concerns, then staff should send this back to the Council. All in favor. Motion carried. Lake Welfare Committee Price reported that the Lake Welfare Committee discussed aerators again and intend to recommend limitations for usage and no wake rules were discussed. Park & Recreation Commission/Tree Board Discussion and possible action to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. Motion by Laughland, seconded by Henry, to award the 2026 Oakwood Park Tree Planting Project contract to Property Solutions Contracting in the amount of $25,950.00, as unanimously recommended by the Tree Board at their Special Meeting on May 5, 2026. All in favor. Motion carried. Public Works Committee Hafner reported that the Hillside on Maple development was discussed. Del-Hart Commission Aicher reported there is a meeting the following evening. Police Commission No meeting, no report. Library Board Henry reported that the library is reopened after painting and looks beautiful. May 2026 Library Director's Report Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission Valde directed all to minutes and to the website, visitdelafield.org. There is a pin promo for discounts at the retail stores downtown. Lake Country Fire & Rescue Commission Lake Country Fire & Rescue Board Michels reported there is an upcoming board meeting. The IMA has been passed by 6 of 7 communities. Deer Management Committee Wilken was not present. There is a meeting the following evening. Other Committees, Commissions, & Boards Unfinished Business Mayor's Report Accept resignation of Holli Klatt from the Kettle Moraine School District, may be non -resident, position on the Library Board, term to expire 04/2029. Motion by Henry, seconded by Valde, to accept the resignation of Holli Klatt from the Kettle Moraine School District, may be non-resident, position on the Library Board, term to expire 04/2029. All in favor. Motion carried. Accept resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. Motion by Valde, seconded by Laughland, to accept the resignation of Andrew Vrakas from the Citizen Member position on the Lake Welfare Committee, term to expire 04/2027. All in favor. Motion carried. Accept resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. Motion by Laughland, seconded by Henry, to accept the resignation of Leslie Donavan from the Citizen Member position on the Park & Recreation Commission/Tree Board, term to expire 4/30/2028. All in favor. Motion carried. Confirm appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. Motion by Laughland, seconded by Henry, to confirm the appointment of Andrew Vrakas to the Citizen Member position on the Park & Recreation Commission/Tree Board vacated by Leslie Donavan, term to expire 04/30/2028. All in favor. Motion carried. Confirm appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. Motion by Henry, seconded by Price, to confirm the appointment of Michael Roy to the vacant Citizen Member position on the Deer Management Committee, term to expire 04/2028. All in favor. Motion carried. New Business Discussion and possible action regarding Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit -testing equipment). Chief Nyren noted that the department received a grant. This amendment is budget neutral. Motion by Laughland, seconded by Henry, to approve Resolution 2026-08, a resolution amending the 2026 operating budget related to unanticipated increased revenue of $9,244 from a Wisconsin Department of Justice Law Enforcement Drug Trafficking Response grant, and increased expenses covered by the grant of $9,244 for development of a new Response to Hazardous Controlled Substances program (training, respirators, filters, protective suits, gloves, boots, and fit-testing equipment). All in favor. Motion carried. Presentation by Police Chief Landon Nyren regarding the staffing of the City of Delafield Police Department and the need for an additional sworn officer. This item is for discussion only at this time and no action will be taken on this item at this meeting. Chief Nyren presented regarding the need for an additional sworn officer. The day shift hours are still often only at one officer on patrol. This increase could be achieved with an increase of only $63,000 years. An admin position could be eliminated after the retirement of the current staff member. The true need is two officers, but the reality is that there are budget constraints, and the ask for now is one. Nyren reviewed the comparable presented. The last staff increase was in 2017. Laughland asked why the ask isn ’t until 2027. Nyren noted the reality of hiring prior to 2027 at this point is not practical. Laughland asked what officers do when there is no additional officer support available. Nyren explained that mutual aid has worked for now, and can continue for now, but this should not be something that is relied upon long term. Price asked about the timing of the reduced staffing. Nyren noted it happens all week, but most frequently on the weekends. Michels asked how often the City is at one officer per shift. Nyren did not have this exact statistic but leave time usage most affected the two-officer minimum. Valde noted that with the staffing and 16 officers and 24/7 staffing requirements make it difficult to meet the minimum. Aicher added that it would be helpful to present the council with data about how frequently the shifts occur where there are staff shortages. Hafner added that this presentation is coming forth early to allow the City to think about how to fund it. There are two options, one is to use the excess fund balance, the other is a referendum. Aicher asked when a decision on a referendum would need to occur. Hafner suggested an August timeframe on the referendum question for a November ballot. Michels added it might still be something that could get on the August ballot but it would be a very short timeline for that election. Aicher added that the City has historically proposed these types of questions on ballots with larger turnouts for transparency. Aicher asked to present information on the why at the next meeting. Hafner asked if a “Safer Grant” would be an option. Nyren clarified it was a “Cops Hiring ” grant and none had been announced for the fiscal year. If one were to be announced, Nyren would certainly apply. Schneider added that the deadline for a November referendum question would be the 25 th of August. Henry would like projections on the ongoing costs for the referendum. Price asked about the budgetary implications without going to referendum. Hafner clarified that the City is already operating in a structural budget deficit that includes the use of excess fund balance and adding this to the budget would expedite the depletion of those funds. Hafner explained that the referendum is not allowed to include an annual inflation increase, so the Council should consider asking for an amount that averages out to an amount that could support that position for 10 years or so. Aicher noted that the immediate consideration is to focus on the why to fully understand the justification for the need. Discussion and direction to staff regarding various elements of the WisDOT Genesee Street/CTH “C” Bridge Replacement Project currently scheduled for construction in 2029. 1. Community Sensitive Design (CSD) decorative elements to be incorporated into the bridge design (Federal funds would cover 80% of costs up to a maximum federal contribution of $147,525. City would be responsible for the 20% local cost share and 100% of costs above the maximum federal contribution). 2. Extension of sidewalk to the bridge and inclusion of sidewalk on the bridge deck. 3. Maintenance agreement for sidewalk, including sidewalk on the bridge deck, and CSD elements. 4. Cost sharing agreement for sidewalk and CSD elements. Hafner explained that there had been a meeting a year ago presenting the project. The sidewalk on both sides was presented at this time but was brought up as something that would need to be considered further. A recent meeting had occurred where the DOT determined they would not pay for the sidewalk on the west side and the City would need to pay for it. Hafner had explained in that meeting that he did not think the City wanted a sidewalk on that side. He received an email earlier that day where the DOT had confirmed a sidewalk on both sides would be included. Michels asked about safety requirements for the offramps with a sidewalk. Hafner explained that this would be part of the DOT designs, but the City would be required to sign a maintenance agreement for the sidewalk across the bridge. He added that the west side sidewalk is part of the plan and asked the Council to provide feedback with regard to whether they would like this included in the plan, even if the DOT is paying for it. Valde added that there are no sidewalks on the west side, so the proposed sidewalk goes nowhere. Hafner added there will be dedicated bike paths. Discussion occurred about the sidewalk and the extensions that will be required to be added by the City. Hafner asked if the Council wanted to commit to putting the sidewalk in with the bridge project. Valde is supportive of a sidewalk on the east side. It was suggested that if the west sidewalk is cut out, the state would pay for the extensions. Aicher asked if there would be any safety benefit to sidewalk on both sides. Hafner added that currently that is the status of the bridge on the east side. Motion by Valde, seconded by Henry, to install the sidewalk on the east side from Poplar Path to Indian springs. All in favor. Motion carried. Hafner asked if there was a desire to pursue the elimination of the sidewalk on the west side of the bridge deck. Discussion occurred about the west side path options, it was discussed that the wider bridge with a west side sidewalk would be beneficial, but the overall consensus was that extending any additional sidewalks to that point would not be beneficial at this time. Hafner explained the funding share for this and noted that if the City exceeds the allotted amount, they would be responsible for 100% of the cost above that amount. Hafner reviewed some of the decorative options. Michels would like Public Works Committee to review. There was a consensus to investigate the rock look, the sailboat logos, and the wrought iron fence. Laughland added that the HWY G stone aesthetic was also nice. There was also a consensus to refer to Plan Commission and Public Works Committee. Hafner added that the cost sharing agreement and the maintenance agreement were incoming. Approval of Vouchers Payable Report for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. Motion by Henry, seconded by Valde, to approve the Vouchers Payable for the reporting dates of 5/6/2026 - 5/19/2026 in the amount of $131.635.60 for accounts payable and $128,600.77 for payroll. All in favor. Motion carried. Report of City Officials City of Delafield, WI received the Government Finance Officers Association Distinguished Budget Presentation Award for its 2026 budget. Hafner explained the City met the standards for the GFOA for a high quality budget document and it is rewarding for the City to be recognized in this manner. City Administrator Recognition of City Finance Officer Amy Buchman for earning her designation as a Certified Municipal Treasurer of Wisconsin by the Municipal Treasurers Association of Wisconsin. Hafner congratulated City Finance Officer/Treasurer, Amy Buchman, on her achievement. Summary of the spring 2026 city-wide brush collection. Hafner pointed out the statistics report in the packet. This week is National Public Works week. City Clerk City Treasurer Council Requests for Future Agenda Items Correspondence Merton Notice of Public Hearing Adjournment Having no further business, the May 18, 2026 Common Council meeting was adjourned at 8:51 PM. Respectfully Submitted, Molly Schneider, City Clerk 1. 2. 3. 4. 5. 6. 7. A. i. ii. iii. iv. B. i. a. b. c. d. e. f. g. h. C. D. i. E. F. G. H. i. I. J. K. L. M. N. 8. 9. A. B. C. D. E. 10. A. B. C. D. 11. A. B. i. ii. C. D. E. 12. A. 13.