_05042026-1265

Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14. Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14. Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14. Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14. Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14. Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14. Common Council Meeting Minutes May 4, 2026 at 7:00 PM **CITY HALL COMMON COUNCIL CHAMBERS** 500 Genesee Street, Delafield, WI 53018 Mayor: Tim Aicher Council President: Alderperson Dirk Wilken (D4) Alderpersons: Danielle Henry (D1), Mark Schaefer (D2), Jackie Valde (D3), George Pavin (D5), Paul Price (D6), Stephen Laughland (D7) 5/4/2026 - Minutes Call to Order The meeting was called to order at 7:00 PM. Pledge of Allegiance The Pledge of Allegiance was recited. Roll Call Alderpersons Present: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D6; Stephen Laughland, Ald. D7 Alderpersons Excused: Ald. D5; Paul Price, Also present: Tim Aicher, Mayor; Tom Hafner, City Administrator/DPW Director; Molly Schneider, City Clerk Special Order(s) of Business Presentation by Phil Cosson, Senior Municipal Advisor with Ehlers (the City ’s finance advisor), of the Pre-Sale Report for the City of Delafield, Wisconsin $1,885,000 General Obligation Promissory Notes, Series 2026A, to fund the City’s 2026 Capital Projects. Phil Cosson, Senior Municipal Advisor with Ehlers, reviewed the pre -sale report. Cosson noted that the borrow can be allocated to any public project which allows for more flexibility in spending, budgetarily. The City ’s current rates on previous obligations is very low. This borrow is bank qualified due to the amount. The borrow is rated by Moody’s investor service. The City is currently rated at AA2. They are recommending that this borrow is completed on a competitive basis. This is subject to continuing disclosure. The timeline was reviewed, with an expectation that the sale would occur on June 9 th. The parameters resolution allows for some flexibility on the sale date. The funds would be wired by June 2026. Cosson reviewed the tables in the report. Michels asked about the reason for the different rates proposed throughout the report. Cosson clarified the rates on the last page of the report is a composite rate and a reflection of the general market, and does not reflect the rate the City should expect with the City’s high rating. Laughland asked about the proposed interest rate of not -to- exceed 4.5%. Cosson explained that this is the purpose of the parameters resolution. Generally, the proposed rate in the resolution is a bit on the high side, but the actual rate is expected to be lower. This allows for the borrow to occur, even if the market fluctuates more than expected. If the rate is higher than expected, Ehlers will typically pull the sale. If extenuating circumstances require the sale to occur even with the higher interest rate, it can move forward based on the defined parameters. Hafner asked how the City ’s debt percentage compares to other surrounding communities. Cosson explained the comparatives. Discussion and possible action to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Roll call vote. Motion by Henry, seconded by Laughland, to approve Resolution No. 2026-07, a Parameters Resolution authorizing the issuance and sale of not-to-exceed $1,885,000 General Obligation Promissory Notes, Series 2026A. Ayes: Danielle Henry, Ald D1; Steve Michels, Ald. D2; Jackie Valde, Ald. D3; Dirk Wilken, Ald. D4; George Pavin, Ald. D5; Stephen Laughland, Ald. D7 Motion Carried. Presentation by Rachel Skaggs with MGT, regarding the draft City of Delafield Classification and Compensation Study, followed by discussion with the Council and direction from Council for any revisions prior to finalizing the study for approval and adoption. Hafner summarized the considerations for the study. Rachel Skaggs, with MGT, discussed the draft City of Delafield Classification and Compensation Study. MGT works with public sector clients. The comp study looks at internal equity and external competitiveness. The process of completing the study was reviewed. Positions are reviewed on job factors as opposed to specific duties to ensure comparables. This results in the classification plan. The comparable community selection was reviewed. Aicher asked about Town of Genesee and Town of Delafield and why they were not included. Skaggs could not recall clearly. Skaggs explained the market survey findings and proposed salary grades. The benefit comparables were reviewed. The City’s benefits are comparable. It is recommended that vacation be offered upon hire. Michels asked if employees are given sick leave and personal days upon hire, and whether vacation was the only exclusion. Hafner clarified that the handbook does defer to the vacation not being available until one year of service, but that in order to hire employees, vacation is often offered upon hire. Sick leave is accrued in the first year. Hafner explained the accrual max and the post -retirement offering for the accrued sick leave. Implementation guidelines were explained. Employees below the minimum are recommended to be brough to the minimum, employees within the range should be placed within the range. A possible tenure -based adjustment is included in the plan. If an employee is above the maximum, then a pay cut is not the recommendation, but pay increases should be withheld until that employee falls within their range accordingly. This should be implemented at a consistent time frame and should occur at the start of the first full pay period. The City Administrator dual role stipend was reviewed. The cost to bring employees to the recommended minimums is $7336. If tenure adjustments were included, the cost would be $17,900. Michels asked if it was an annual cost. Skaggs stated it would be implemented into current wages, so it would be an ongoing amount. There should be an annual cost of living wage increase, but also a potential merit increase. The minimums should be seen as the starting wage for the positions. There is information provided on how to keep the plan up -to-date and utilize it for any future positions created. Michels asked if the objective was to accept and implement the study. Hafner explained the intention for the current item is for the Council to provide feedback on the study for a finalized plan to be created for approval and adoption. Michels asked about the implementation. Hafner explained hat items that require incorporation into the handbook would be brought back separately when the plan is finalized. The Council needs to determine the timeline for implementation. Michels asked if the approval of the plan means that it is vote for raises for the employees that are due raises within the implementation of the plan. Hafner stated that it would make sense that if the Council approves and adopts the plan, that they should intend on following it. Michels noted that the plan studies the issues, but a separate budgetary question would have to occur to implement the study. Laughland added that the Council should simply be accepting delivery of the report. There are other issues that need to be contemplated. He suggested a task force be formed to address the report suggestions. Aicher noted that the Council should digest the report and a follow -up topic should occur at a later meeting to provide recommendations. There are significant changes recommended that require thoughtful considerations and discussion. Valde added that there are concerns about turnover, which pushed the study forward, but then thoughtful discussion should occur. Discussion occurred regarding the appropriate process to move forward with regard to the plan. Henry asked for specific details on the positions for the costs for implementation. Skaggs noted that the employee names are not included in the report, but the general position titles were provided. Henry would like to discuss specifics. Hafner clarified that detailed individual employee discussion should be done in closed session, but general position specifics should be done in open session. Laughland agreed that confidentiality should be considered. Aicher noted the Council should send considerations to Hafner. Minutes None. City of Delafield Citizen Comments Hearing no one who wished to speak, Citizen's Comments were closed. Consent Agenda Boards, Committees, and Commission Reports Licenses Schneider stated the licensing was in full swing and the Council should expect approvals at the next two meetings. Plan Commission Wilken reported that the Plan Commission had a full agenda which included four public hearings. Discussion and Possible Action Regarding the Following Items: None. Lake Welfare Committee Price was not present to report. Park & Recreation Commission/Tree Board Laughland reported that the Tree Board and Park and Rec Commission met. The park fees for the Delafield Arts Foundation Liberty Park Concert series were waived. Public Works Committee Pavin reported that the Street Improvement Program contract was reviewed and the recommendation for the contract award was passed unanimously. Discussion and possible action to award a construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45, as unanimously recommended by the Public Works Committee at their meeting on April 1, 2026. Motion by Pavin, seconded by Wilken, to award the construction contract for the 2026 Street Improvement Program, including the Genesee Street Crosswalk replacement north of the Bark River, to Stark Pavement Corporation in the amount of $585,960.45. All in favor. Motion carried. Del-Hart Commission Aicher reported there is an upcoming meeting on May 19. Police Commission No meeting, no report. Library Board Henry reported the Library is closed for painting and scheduled to reopen the following Monday. Zoning Board of Appeals No meeting, no report. Promotion & Tourism Commission No meeting, no report. Lake Country Fire & Rescue Commission No meeting, no report. Lake Country Fire & Rescue Board Michels reported that the Lake Country Fire & Rescue Board met on April 22. There is a controlled burn occurring on May 9th. Deer Management Committee No meeting, no report. Other Committees, Commissions, & Boards Unfinished Business None. Mayor's Report Aicher reported he attended the Excalibur event for St. John ’s. The ribbon cutting for the crosswalk by the Hillside Apartments occurred. New Business Discussion and possible action regarding the request from Delafield Arts Foundation to waive the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. Motion by Valde, seconded by Henry, to approve the waiver for the Event Permit Fees of $50 per event for the seven events in the 2026 Summer Concert Series. All in favor. Motion carried. Police Department quarterly update from Chief Nyren on traffic enforcement efforts. Nyren reviewed the report provided in the packet. The department is at full staff. Traffic enforcement has increased. The patrol and enforcement efforts were summarized. Valde asked about the increased enforcement on Genesee St. an whether that was in part because of the reduced speed limit. Nyren confirmed. There is still a significant amount of speeding in this area. There is a lot of pedestrian traffic in this area. The issue is even more problematic in that the folks who are being stopped would be speeding even with the previous 35 mile per hour limit. Laughland asked about the vehicle crashes and whether the City is trending above average at that point in time. Nyren indicated that the number of crashes is trending normal. There is about one crash per day. Laughland asked about crash types and if there is anything that can be done to reduce the incidents. Nyren noted that the I94/Hwy 83 area is a high problem area. this is considered an area of special study by the DOT and at one point was the second most dangerous intersection in southeast Wisconsin. Presentation of Police Department annual report by Chief Nyren. Nyren reviewed the annual report provided in the packet. The department is up to full staff. The two officer minimum for second shift is being met for most of the shifts. The goal going forward is to implement this on day shift, but this will require a budgetary increase. Department efforts were summarized, including community outreach. The ALPR readers have assisted significantly with the City's enforcement efforts. The axon and bodycam upgrades were summarized. The City had participated in federal PILOT training program for dangerous substance processing. This program was proposed to the DOJ, and the City's program is currently fully funded through grants. Overall crime statistics were summarized. Aicher praised the City ’s Police Department and their efforts. Discussion and possible action regarding a proposed Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. Hafner summarized the information provided in the packet regarding the Intermunicipal Agreement (IMA). Michels asked if this was agreed upon by the partner municipalities. Aicher explained there were a few items that were on hold after the 2025 amendment was passed and summarized the discussions that occurred to bring the IMA to this point. Wilken asked about the staffing proposal and whether this would be the end of the necessary staff level increases. Aicher stated that the proposed staffing increases will reduce issues when a staff member is out for an extended period of time, but further staff increases would be for communities to decide in the future. Valde added that this has been a hard -fought and negotiated agreement. Motion by Michels, seconded by Laughland, to approve the Amended Lake Country Fire & Rescue Intermunicipal Agreement, dated April 29, 2026, which addresses funding, staffing, governance, and other miscellaneous matters. All in favor. Motion carried. Approval of Vouchers Payable Report for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. Motion by Henry, seconded by Wilken, to approve the Vouchers Payable for the reporting dates of 3/1/2026 - 5/31/2026 & 4/22/2026 - 5/5/2026 in the amount of $271,725.11 for accounts payable and $140,459.27 for payroll. All in favor. Motion carried. Report of City Officials City Administrator Reminder - City-Wide Brush Collection, 5/11/26 – 5/15/26. Hafner reminded all about the upcoming City-Wide Brush Collection. City Clerk April 7, 2026 Election Statistics Schneider reviewed the April 7, 2026 Spring election statistics provided in the packet. Aicher asked about traffic and people flow since the move rom the previous polling location. Schneider explained that the wait times were low thanks to the investment in Badger Books, and people traffic has not been a known issue since the move. City Treasurer March 2026 Treasurer's Report Council Requests for Future Agenda Items Correspondence Letter from Donald Weimer, Chairman, Lake Country Municipal Court Administrative Committee, regarding the Retirement of Judge Kay Adjournment Having no further business, the May 4 th, 2026, Common Council meeting was adjourned at 8.42 PM. Minutes Approved: June 15, 2026 Minutes Prepared By: Molly Schneider, City Clerk 1. 2. 3. 4. A. i. B. 5. 6. 7. 8. A. B. i. C. D. E. i. F. G. H. I. J. K. L. M. N. 9. 10. 11. A. B. C. D. E. 12. A. i. B. i. C. i. D. 13. A. 14.