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Delafield Public Library Board Meeting Minutes April 28, 2026 Common Council Chambers 1. Call to Order: The meeting was called to order at 6:31 PM. 2. The Pledge of Allegiance was recited. 3. Roll Call and Introduction of Guests: T. Hillmer, R. Mitchell, D. Henry, J. Yeomans, H. Klatt, H. Wooten, M. Roberts, N. Aicher, N. Krickhahn, B. Felix and Director S. Ramirez were present. No guests were present. 4. Public Comments: Hillmer reported that he received an email from a parent of a St. John's Military Academy student who expressed displeasure with the library's volunteer hours available to her daughter, due to her school schedule. Director Ramirez explained the volunteer policies in place for safety and supervision of all volunteers. Hillmer commented that this is not a board issue; however he will respond to the parent and refer her to Director Ramirez. 5. Approval of the Minutes: A motion was made by R. Mitchell to approve the minutes of the March meeting. Roberts seconded, Henry abstained. The motion carried. 6. Director's Report: a. Ramirez handed out the "DPL 2025 Year in Review" to share with the board. Noteworthy numbers: 76,000 library visits and over 4.5 million dollars saved by our community on borrowing physical items. b. Ramirez reported that the painting project is going well. There was more drywall repair than initially anticipated. This will not cause any delays in finishing the project in the expected timeframe. As of April 28, the painting was approximately halfway completed. Stephanie is pleased with the contractor, the progress and the quality of the work to date. Melissa will prepare a feedback questionnaire for circulation after the work is completed. Ramirez has prepared and for what is expected to be heavy library use on May 11 when the library is scheduled to re-open. c. Board Members: K Maples resigned, Ramirez thanked him for his dedicated service. A new member Candee Arndt will be replacing Maples and will be introduced at the next meeting. Ramirez reported that all county appointees will be renewed. H Klatt will be retiring and leaving the Delafield Library board. Klatt is the Kettle Moraine School District appointee. Her successor will be chosen by the KM Superintendent. Klatt was recognized and thanked for her many years of service to the Delafield Library Board. d. Newsletter: Melissa will be taking over Cassidy's role as the Newsletter editor. Cassidy has served flawlessly in this role since 2017, sincere gratitude was expressed! e. The Delafield Library received the Library Improvement and Innovation Grant. Melissa has earmarked the funds to be spent on a direct mailer for the City of Delafield. 7. Old Business: None 8. New Business a. Discussion and Possible Action: Allowable Costs worksheet for Waukesha County Libraries. Felix moved to approve, seconded by Wooten. Motion carried. b. Discussion and Possible Action: Minimum to Exempt and Quality Assurance Standards for the Waukesha County Library Services Plan, 2027-2031. Krickhahn moved to ENDORSE the Minimum to Exempt and Quality Assurance Standards, seconded by Klatt. The motion carried. 9. Bridges Library System Report: Yeomans reported the following discussed at the April Bridges Library System meeting: 1. Library Memory Project Spring Family Day Presenter Agreement: “The P-Town Project” was approved. 2. “Planning to Plan” , A strategic planning workshop will be held at the SEWI Libraries Directors Retreat in August 2026. 3. A consultant agreement with Equalinga for Bader Grant work was approved. 4. A proposal with WiLS for Bridges Strategic Planning was discussed and will be continued to be discussed at the May Bridges Library System meeting at the Elm Grove Public Library on May 20, 2026 10. Friends of the Library Report: a. The Book Sale will return to weekly Saturday - summer schedule from June 6 to September 26, 2026. The Book Sale will not be held on Fourth of July Weekend and Block Party Weekend. b. Two new passes were purchased and will go into circulation at the Library. The Jewish Museum of Milwaukee Bookworm Gardens in Sheboygan c. The Friends have VENMO up and running as a payment system for sales. 11. Fiduciary Report: Mitchell Reported that the market is up this month in a considerable recovery over the previous month. 12. Audit and Approval on Monthly Expenditures: Klatt moved to approve, seconded by Henry. Motion carried. 13. Request for Future Agenda Items: a. May 2026 - the next policy will be reviewed. b. June 2026 - Foundation formation discussion will resume 14. Set and Confirm Next Meeting Date: Tuesday May 12, 2026 at 6:30 PM Meeting Adjourned 7:22 PM Respectfully submitted, Betsy Felix