Meeting Minutes 3_26_26

Marquette County Youth Organization Association Meeting Minutes - March 26, 2026 Present: Sheena Mike, Susanne Kufahl, Cassie Craig, Nikki Mantz, Sheena Wolsdorf, Molly Groskruetz, Tanya Timme, Dave Timme, Melissa & John Abbott, Amber Vosskuil, John Bennett, Dave & Pat Kappel, Trevor Baesmen, Donovan Lindquist, Victoria Smith, Joanna Dalton, Richell Kufahl The meeting was called to order at 7 pm. The Pledge of Allegiance was said. John B & Cassie C approved agenda, motion carried. Sue K & John B approved minutes from the previous meeting, motion carried. Treasurer Report: Sue K provided print outs, ending balance $11,540.53 The fair has received about $14,000 of donations and a couple of vendors have paid as well. Nikki M & Victoria S approved the treasurer report, motion carried Citizens’ Input: Dave Kappel asked about the rental of the beer tent. The cost of $400 will remain the same. And the same insurance requirement. Committee Reports Executive & Finance: none Entertainment: Kids show? Yes, will have but not sure who, either Russell or Nick depending on cost, spend no more than $2500. Tabled until next meeting to decide which one Volunteers: Most of the past volunteers have reached out to help again. The board will provide lunch at noon again. Building & Grounds: County is bringing trees on April 11 & 12. Pickets will provide porta potties. Joanne D asked about providing a donation from the HCE club towards something. Sue suggested ribbons & merit awards. Promotions & Technology: Rack cards should be made soon, possibly asking Brenna to design it again. Sheena M suggested bigger posters at local businesses. (8x16) to promote the fair. Cassie C brought some prices for Fox 47, pricing - 2 plans, A 15 sec commercials, air 22 times, $1500. Plan B w/FB $2000. Radio: 106 FM: $95 week/15 second spots or 30 sec/$145 per week 4 weeks, $580 Magnum Media : $5786 Cassie C and Molly G made a motion to go with Channel 15 and Magnum Media costing $1108, motion carried Market Animal Auction: Karl Johnson, secure pig pens. Weigh in April 11 A-frame signs made “show in progress” Hoof Trimming, June 20 at 7 am. Meat processor WFM, Beck’s, Ali working on getting more processor options. Skara in Plain WI Marty S, auctioneer. Action Items: Crowning Fairest: Jr Fairest of Fair - Molly Groskreuz Approve Committee Recommendations, if any: none Special Needs Livestock Show? Sheena W brought updated paperwork - Sue K will take to insurance for final approval. Sheena brought ideas for prizes for the kids, Sue K made a motion to approve $500 to purchase gifts, Joanna D seconded, motion carried Contracts, if any: Insurance reached out regarding application for Rodeo. Insurance requires additional application. (public liability) Cassie C will look into further Bouncy Houses - adjusting insurance/contract a little bit before final go ahead. Set clean-up dates & times: July 9 from 5 pm - 7 pm July 11 from 8 am - 12 pm Cassie C & Nikki M approved the clean up date, motion carried Approval premium book, both jr & open: Updated Release Times: no animal can leave before 4 pm unless it’s on a processing truck. Cassie C & Victoria S approved the final premium books, motion carried Approval of a new club: 2 new clubs - National Junior Swine Association & Rio FFA both have members that live in Marquette County. Cassie C & Nikki M made a motion to allow the 2 new clubs to enter at the fair, motion carried. Informational/Discussion only: The next meeting is scheduled for April 23 at 7 pm, Montello Extension Office The meeting was adjourned at 8:29 pm, Joanna D & Sue K made a motion to adjourn, motion carried Respectfully submitted by Denise Gerbitz