November Board Meeting — Minutes

DRAFT • TOWN OF STUBBS • MONTHLY BOARD MEETING November 11, 2024 • N3305 S Hutchinson Road, Bruce, WI 54819 Attendance: Tom Cudo, Caroline VanDerLoop, Val Richter, Pam Bonczyk, Annie Huiras Others in attendance: Roman C., Duke, H., Martha S, Joanne H., Dean Taylor, Brian Hagstrom, Dave Wierzba, Lynn Wierzba, Lisa K., Chris K., Craig Stevens, Duane Taylor, Shirley Rouleau, Brad Bartels, Amanda Poppe, Bob Lorkowski, Mona Kochendorfer, Janet Kochendorfer, Amanda Poppe, John Bonczyk, Pat Burak, Fred Burak, Reg Olesiak, Rick Jaskierney, Meeting called to order at 6:00pm and Pledge of Allegiance. Motion by Pam Bonczyk/Annie Huiras 2 nd to approve October Board meeting minutes with corrections and October 16th Special Board meeting minutes. Motion carried. Motion by Pam Bonczyk/Annie Huiras 2 nd to approve October Preliminary Budget meeting minutes. Motion carried. Motion by Annie Huiras / Pam Bonczyk 2 nd to approve October financial report as presented. Motion carried. Motion by Annie Huiras/ Pam Bonczyk 2 n to approve the Monthly Bills. No transfers are required. Motion carried. Clerk and Treasurer matched balances. Treasurer will give receipts to the Clerk. Informal Public Comment Agenda Items and other Town Business: Used to be a PA system. What happened to it? Can it be replaced. Board members cannot be heard in the audience. Site planning wasn’t handed out outside the polling place on election day. It will be mailed to every property owner. Is it possible to have public comment on each agenda item. Public communication using the website. Motion by Tom Cudo/ Pam Bonczyk 2 n to have town Chairman, Tom Cudo and Chairman of Planning Commission, Bob Lorkowski be the named contacts for legal on the Site Plan Ordinance Motion carried. Motion by Tom Cudo/ Pam Bonczyk 2 n to secure Weld Riley sc for legal help negotiate with the landfill for upcoming expansions. Motion carried. Old Business: Status of undeveloped streets in Apollonia including Anderson Lane: Rich Summerfeld needs minutes showing he was hired to do the paperwork; Culvert inventory status: This is complete; Update from Attorneys regarding Site Plan Draft: The draft will be mailed to all town property owners; Culvert Aid application: No word back on this; Status of grant writer: Tom has found one grant writer for roughly $4,000. There is further checking needed on engineering requirements. The grant for Tyman Road has to be the higher percent grant or Atlanta cant afford to pay their share. Other offers $4,000-10,000. Research still ongoing. Motion by Pam Bonczyk / Tom Cudo 2 nd to mail the Site Plan Draft to all town property owners. Motion carried. Discuss/Move Regarding Road maintenance and repairs as listed on the Town Roads Projects 2024: We will have the Road Crew drive the roads now to see what repairs will be needed next spring. Motion Tom Cudo /Annie Huiras 2 nd to replace the light fixtures on the north and west side of the building. Purchasing 3 fixtures from Menards. Motion carried. Clerk will take more steps to collect the delinquent fire sign bills and will revisit adding them to the tax bills next year if any still outstanding. The Treasurer position will be appointed starting in April of next year when the town will entertain applications. The town will wait until next year to present a possible levy increase to the residents. Motion Tom Cudo /Annie Huiras 2 nd to pay for the Treasurer and Deputy Treasure bonds. Motion carried. Announcements and Review of Correspondence: Fire signs have come in for the addresses that changed on N Stefczak Lane. Donations are Requested. Clerk update on Landfill Passes and Building Permits: Brad Bartels submitted a building permit for a garage addition. Items intended for Future Meetings: PA system restoration. Possibly Pay election workers more plus time + ½ for election days. Bruce Fire Department budget. A plaque for Heather Olesiak. Donations to Shop w. Cop and Rusk County Fair. Set date for next meeting: Monday, December 9, 2024 6:00 pm Motion by Pam Bonczyk /Annie Huiras/ 2 nd to adjourn the meeting. Motion carried. Meeting adjournment 7:54 pm Posted at Town Hall and on the Website November 12, 2024 _______________________________________________ _________________________ Caroline VanDerLoop, Clerk Date *Alternative Claims Procedure