July Board Meeting — Agenda

AGENDA •TOWN OF STUBBS • MONTHLY BOARD MEETING Town Hall, N3305 S. Hutchinson Road, Bruce July 8, 2024 • 6:00PM 1. Call Town Meeting to order and Pledge of Allegiance 2. Approve minutes from June Meeting 3. Approval of Financial Report. Clerk and Treasurer exchange vouchers and verify bank balances. 4. Discuss/Move supporting Wreaths Across America this year. 5. Informal Public Comment (Five minutes per person on Town business topics. 6. Old Business: Status of undeveloped streets in Apollonia including Anderson Lane: Culvert inventory status: Updates from Scotts Construction on quotes for chip sealing. Update from Attorneys regarding Site Plan Draft. 7. Discuss/Move regarding road maintenance and repairs referencing Road Projects List below 8. Discuss/Move on procedure for new resident homes requiring landfill pass prior to the Lottery Credit being allowed. i.e. the home is too new to qualify for lottery credit but residents are living there now. 9. Announcements and Review of Correspondence. 10. Clerk update on Landfill Passes and Building Permits: 11. Items intended for Future Meetings: 12. Approval of monthly bills for payment. Review bills paid using ACP*. Approve the transfer funds as necessary. 13. Set date for next meeting. 14. Town Meeting adjournment Discussion and action may occur on any of the above items. Caroline VanDerLoop, Clerk *Alternative Claims Procedure TOWN OF STUBBS ▪ ROAD PROJECTS 2024 OPEN 1) Blacktop over all culverts that were put in last year: a. Pieper b. Kief Rd c. Parsons d. Right of Way e. Zebro Craig has gotten us on the list at the county. The county will be doing the blacktopping 2) Ranch Road boil repair. It will be dug out and graveled then sit for a year and blacktop. Waiting till dry. 3) Chip Sealing to possibly complete in 2024: a. South Shore – Fahrner suggests the county or Monarch to do a wedge paving on it. b. South Kief – Scott knows the measurements needed. c. Amacoy Lake from Poppe Lane to Hwy F– maybe 2025 to see if it holds up during the winter. Grant application to be refiled in August/September. d. Pleasant Ridge Road (with Big Bend as a Shared Road) Arranged with Big Bend. Town is paying ½. 4) Striping to be done: the roads need to be marked with dots along the center line for the machine operator to see to do the striping. a. Piper: Road is marked but very light. Brian to touch them up so they can be seen b. South Hutchinson: Dots done c. Amacoy Lake requires Dots then striping 5) Blacktopping a. On Jaskierny Road a suggestion as alternative to blacktopping would be a double coat of 3/8” chip seal. We are awaiting a quote to see if this is a possibility. 6) Gravel a. Draus Road turnaround: Waiting for the ground to dry. We have the gravel ready to go b. Persons Road turnaround: Waiting for the ground to dry. We have the gravel ready to go 7) Future Potential Projects a. Kief/Tyman – T-intersection – Maybe in 2025 b. Amacoy – Tom will do the Reapplication required in August or September for next year c. Anderson Lane: Shut the road down. This is part of the Unused Roads project d. Right of Way Road: Further ditching would be helpful where snow gets plowed. 6” crushed gravel required if blacktopping gets done or double chip seal. e. Guard Rails on S. Hutchinson Bridge: Craig will find out who can do this. COMPLETED 1. Bid accepted from Mike Hopkins $16 yard. To be ordered 1,000 yards at a time as needed. 2. Road signs are now replaced. 3. Potholes identified to be filled: Craig marked and county filled. These are now completed. a. Zebro b. S Hutchinson c. South Shore Rd d. Adams Rd. 4. Culverts installed/repaired a. Jones Road