July Board Meeting — Minutes

DRAFT • TOWN OF STUBBS • MONTHLY BOARD MEETING July 8, 2024 • N3305 S Hutchinson Road, Bruce, WI 54819 Meeting called to order at 6:00pm and Pledge of Allegiance. Motion by Pam Bonczyk/Annie Huiras 2 nd to approve June Board meeting minutes as submitted. Motion carried. Motion by Annie Huira / Pam Bonczyk 2 nd to approve June financial report as presented. Motion carried. Clerk and Treasurer matched balances. Treasurer gave receipts to the Clerk. Wreaths across America did a presentation regarding their placement of wreaths on veterans’ graves in local cemeteries. Apollonia will be $350 for next year. Motion by Pam Bonczyk / Annie Huiras 2 nd to approve $350 for the Wreaths Across America for Apollonia Cemetery wreaths. Motion carried. Informal Public Comment: Tree down again in Big Bend area and we had to handle. Pam will be contacting the sheriff. Mouse found in the bathroom. Pipe in the machine room leaking. Brian will caulk. Ditch mower is acting up again. Will go with Mike and Tom to the dealer. Better be under warranty! Old Business: Status of undeveloped streets in Apollonia including Anderson Lane: County Attorney will be looking into this. Culvert inventory status: Town doing their own inventory must watch a WisDOT webinar and fill out farms which go to the County Highway Commissioner; Updates from Scotts Construction on quotes for chip sealing. See Road Projects list. Update from Attorneys regarding Site Plan Draft. Plan to have another Planning Commission meeting to have the attorney’s brief them on the draft. Time will be posted. Motion by Pam Bonczyk / Annie Huiras 2 nd to place a bid request for the chipsealing of South Shore Road, River Road, Jaskierny Lane and South Kief Road Motion carried. Discuss/Move Regarding Road maintenance and repairs as listed on the Town Roads Projects 2024: Landfill Pass Policy: Clerk to get a notice from County Treasurer if new resident in new house qualifies for lottery credit as of the following January so the new resident can get a landfill pass. Announcements and Review of Correspondence: Rusk County Hwy is requesting culvert aid applications for 2025 for replacing culverts; Insurance for town has changing coverages for various items; The property tax software will cost $412.92 this coming year. Clerk update on Landfill Passes and Building Permits: Landfill pass for Ute Gerdes & Robert Jaskierny Items intended for Future Meetings: Culvert Aid application; Put speed limit or T sign on River Road before Lorkowsky Lane to the East; Revisit wake policy for the Lake; Appollonia Streets; S. Hutchinson guard rails; Status of Road Grant applications; Replacement toner: Black Motion by Pam Bonczyk / Annie Huiras 2 n to approve the monthly bills. Approve transfer of 0.75 from Tax account to Savings. Approve transfer of $33,922.00 from Savings to Checking. Motion carried. Set date for next meeting: Monday, August 12, 2024, 6:00 pm Motion by Annie Huiras/ Pam Bonczyk 2 nd to adjourn the meeting. Motion carried. Meeting adjournment 8:10 pm Posted at Town Hall and on the Website July 9, 2024 _______________________________________________ _________________________ Caroline VanDerLoop, Clerk Date *Alternative Claims Procedure TOWN OF STUBBS ▪ ROAD PROJECTS 2024 OPEN 1) Blacktop over all culverts that were put in last year: a. Pieper b. Kief Rd c. Parsons d. Right of Way e. Zebro Craig has gotten us on the list at the county. The county will be doing the blacktopping, no data yet on when. 2) Ranch Road boil repair. It will be dug out and graveled then sit for a year and blacktop. Waiting till dry. 3) Chip Sealing to possibly complete in 2024: a. South Shore –Flexpatch & chipsealing: Single $34,950. Double (may not be required the whole way) $63,489. Bid to be requested b. River Road – Single $38,100 Bid to be requested c. Jaskierny Lane - Double $37,428 would use our grader and gravelling Bid to be requested d. South Kief – roughly ½ mile Bid to be requested. e. Pleasant Ridge Road (with Big Bend as a Shared Road) Arranged with Big Bend. Town is paying ½. f. Amacoy Lake from Poppe Lane to Hwy F– maybe 2025 to see if it holds up during the winter. Grant application to be refiled in August/September should it become available again. 4) Striping to be done: the roads need to be marked with dots along the center line for the machine operator to see to do the striping. a. Piper: Dots & Ts are done b. South Hutchinson: Dots & Ts are done c. Amacoy Lake Dots & Ts are done Taylor can do the striping when they come for other jobs to keep the cost down. They will call when coming. 5) Gravel a. Draus Road turnaround: Waiting for the ground to dry. We have the gravel ready to go b. Persons Road turnaround: Waiting for the ground to dry. We have the gravel ready to go c. Right of Way Road – 6” gravel to be added now. Reassess for ditching later on. 6) Future Potential Projects a. Kief/Tyman – T-intersection – Maybe in 2025 would have to be after fixing Tyman road. (see below) b. Kief near intersection to possibly be lowered to mitigate the steep grade before making a T. c. Repaving Tyman with Atlanta. 5.5 miles $210,000 for us and $210,000 for Atlanta with a 70% grant. d. Amacoy – Tom will do the reapplication required in August or September for next year provided it gets offered again. e. Anderson Lane: Shut the road down. This is part of the Unused Roads project. Atty looking into it. f. Guard Rails on S. Hutchinson Bridge: Craig researching who can do this. COMPLETED 1. Bid accepted from Mike Hopkins $16 yard. To be ordered 1,000 yards at a time as needed. 2. Road signs are now replaced. 3. Potholes identified to be filled: Craig marked and county filled. These are now completed. a. Zebro b. S Hutchinson c. South Shore Rd d. Adams Rd. 4. Culverts installed/repaired a. Jones Road