Public Works Committee — Agenda Packet

1 Sawyer County Public Works Committee Meeting Wednesday, May 13, 2026 @ 6:30 PM Sawyer County Board Room AGENDA 1. ZOOM LINK a. To view or participate in the virtual meeting from a computer, iPad, or Android device please go to https://zoom.us/j/97982898675. You can also use the dial in at 1-312-626-6799 with the Webinar ID: 979 8289 8675. Use *9 to Raise/lower hand and *6 to Unmute/mute. If you are on a computer, click the "Raise Hand" button and wait to be recognized. If you are on a telephone, dial *9 and wait to be recognized. If additional assistance is needed please contact the County Clerk's Office at 715- 634-4866 prior to the meeting. This meeting will be recorded and will be available on our website at: https://sawyercountygov.org. 2. CALL TO ORDER 3. ROLL CALL 4. PLEDGE OF ALLEGIANCE 5. CERTIFICATION OF COMPLIANCE WITH THE OPEN MEETINGS LAW 6. ELECTION OF CHAIR & VICE CHAIR OF PUBLIC WORKS COMMITTEE 7. MEETING AGENDA 8. PUBLIC COMMENTS At this time, members of the public will be given the opportunity to address the Committee. Please adhere to the following when addressing the Committee: • Comments will be limited to 3 minutes or less per individual. • Comments should be directed to the Committee as a whole and not directed to individual Committee members. • The Committee cannot respond to your comments during this time. • Please sign in and fill out a public comment sheet if you wish to speak on an item. 9. CONSIDER APPROVAL OF MINUTES FROM PREVIOUS MEETING a. Public Works Draft Minutes 4.8.2026 10. CHANGE MEETING DAY AND TIME (DISCUSSION AND POSSIBLE ACTION) Page 1 of 15 2 11. MAINTENANCE DEPARTMENT a. Maintenance Report 12. SAWYER COUNTY AIRPORT REPORT a. Management Report- Hayward Aviation, LLC 13. HIGHWAY DEPARTMENT a. Highway Commissioner's Report- Equipment Management Plan b. Annual Approval of Existing Sawyer County ATV/UTV Routes (Discussion and Possible Action) c. Approve New ATV/UTV Routes approved by Tribal Members and Ad-hoc Committee (Discussion and Possible Action) 14. BOARD APPOINTED COMMITTEE UPDATES 15. CORRESPONDENCE, REPORTS FROM CONFERENCES AND MEETINGS 16. FUTURE AGENDA ITEMS 17. NEXT MEETING DATE /TIME: WEDNESDAY, JUNE 10 AT 6:30 PM 18. ADJOURNMENT DISCLAIMER: A quorum of the County Board of Supervisors or of any of its committees may be present at this meeting to listen and observe. Neither the Board nor any of the committees have established attendance at this meeting as an official function of the Board or committee(s) or otherwise made a determination that attendance at the meeting is necessary to carry out the Board or committee’s function. The only purpose for other supervisors attending the meeting is to listen to the information presented. Neither the Board nor any committee (other than the committee providing this notice and agenda) will take any official action with respect to this noticed meeting. Copy sent via email to: Committee Members, Associated Staff and News Media. Note: Any person wishing to attend whom, because of a disability, requires accommodation should call the Sawyer County Clerk’s Office (715.634.4866) at least 24 hours before the scheduled meeting so appropriate arrangements can be made. Page 2 of 15 Minutes of the April 8, 2026 Meeting of the Sawyer County Public Works Committee of the Sawyer County Board of Supervisors Board Room; Sawyer County Voting Committee Members Present: Others Present: Chair: Ron Kinsley Mike Markgren Vice Chair: Marc Helwig- Virtual Liz Klein Don Mrotek Jayne Schroeder Randy Neumann Derek Leslie Chuck Van Etten John Pinnow Jim Evans- Virtual Call to Order – Chair Kinsley called the meeting to order at 6:30 pm. Certification of Compliance with the open meeting law was met. Roll Call was taken; quorum was met. Meeting Agenda – Set Public Comments- Linda Zillmer Minutes from the previous meeting dated: March 11, 2026 Motion to approve by: Mr. Neumann Second by: Mr. Van Etten Motion carried without negative vote. Maintenance- Mr. Schmidt provided a written report on March County maintenance projects. Sawyer County Airport Report- Mr. Leslie provided the March Airport report and reported on meeting with a BOA representative where airport managers were updated on state aviation project backlogs and funding opportunities. The BOA has approved and signed the Forecast in relation to the Masterplan/ALP which will be brought to the committee and board this fall. Snow removal equipment is on hold and aviation fuel prices have increased dramatically. Utility Easement—Legal reviewed and provided a red-lined agreement for Spectrum to access the airport property for utility work. Motion to approve the easement agreement as presented with the legal amendments by: Mr. Neumann Second by: Mr. Evans Motion carried without negative vote. Highway Department- Commissioner Pinnow updated the committee on March Highway patching and brushing, bridge work, and state emergency funding to patch and seal State Hwy 70 which sustained winter surface damage. The road bans will be coming off in two weeks. Mr. Pinnow presented the 2026 Season Asphalt bids for consideration and action by the committee. Motion to approve the asphalt bids as presented by: Mr. Helwig Second by: Mr. Neumann Motion carried without negative vote. Ad-hoc Committee Update—Mr. Kinsley reported that the committee met with tribal members on March 30 and proposed routes were reviewed. The TGB will meet to discuss on Tuesday, April 14. The next meeting of the ad-hoc committee is Monday, April 13. There was no update on the WOJB tower. Board Appointed Committee Updates-- None Page 3 of 15 Correspondence, reports from conferences and meetings – None Future Agenda Items – Discussion to change meeting times, annual renewal of ATV routes Meeting adjourned at 6:52 pm Next Meeting: May 13, 2026 Time: 6:30 pm Location: Board Room Minutes recorded by Liz Klein, Sawyer County Clerk Page 4 of 15 Maintenance Report April 2026 I. Courthouse/Sheriff’s: • In addition to routine building maintenance and repairs, staff responded to and completed the following workorders this month. o 56 staff requests completed o 72 work orders completed o 16 maintenance preventative work orders completed II. Fleet: • 2026 CIP squads are being put into service and rolling the replaced units into spares and then auctioning off retired spares. • Transitions van was retired for excessive repairs needed and put up for auction. III. Projects • The CIP jail AHU has been completed and is fully operational for cooling and heating. • Awaiting arrival of the CIP Dog Pound doors to be installed. • A door and frame are ordered to install in Circuit Court 2 judges’ hallway for security concerns. This hallway will be identical to Circuit Court 1 hallway. This was not done during the construction. IV. Staffing • The part time position has been filled. • Want to acknowledge the effort put forth by maintenance staff during the snow season. They show up in the early morning and work all day to keep everything clean and accessible for everyone. This season lasted from the week of Thanksgiving till early April. Page 5 of 15 Sawyer County Airport Management Report May 2025 (Provided by Airport Manager Derek Leslie) -There has been an increase in traffic month over. Jet traffic has remained as usual but there’s been a significant drop in small aircraft operations. - Myself and the Administrator had a team’s meeting with the State BOA the third week of April. We reviewed the various funding sources available to the airport and properly programming them. Somewhat unexpectedly the Regional FAA ADO (airport district office), slowed down the Master Plan process. I reported last month that we should be beginning the ALP (airport layout plan) and the anticipated finish date would be in the fall time period potentially. NOW, we don’t know as the FAA wants more time to review. - Administrator Mike and I were both at the BOA aviation conference in Stevens Point. This is more or less continuing education for an airport manager. The two annual aviation conferences each year also offer a good opportunity to network with other airports and communities. -Hannah Bay Holdings has a 30-year hangar lease coming up in July. As always airport management comments on the situation. In this instance I would recommend the new hangar lease template be drafted for this individual hangar owner, on Agenda for June. Dan is a very active pilot and is also involved in the EAA and its young eagles’ program. - Snow Removal Equipment, not looking likely for FY2026. We sadly may not see it at all the winter of 26/27. The biggest hang up again is with the buy American Waivers required as part of the process with the winning bidder and the FAA. -Jet fuel prices have come down significantly. Not nearly as low as before the latest world conflict but prices have been trending down now three weeks in a row. Avgas remains high, as does fuel at the pumps in town. Special thanks to the outgoing board supervisors and a welcome to the new members. Page 6 of 15 Sawyer County Highway Department 14688 W County Road B, Hayward, WI 54843 Office Phone 715-634-2691 Shop Phone 715-634-2692 Fax Number 715-634-4824 April 30, 2026 Highway Commissioner’s Report • Crews have been out spray patching and completing mastic repairs along STH 70 from Ojibwa to Price County. The State plans to mill and fill the section from CTH GG to Price County starting in June. • Crews have also unplugged a lot of culverts due to beavers and debris. The State has also been out trapping in these areas. • County roads have suffered a lot of damage due to the frost. We have been out patching and will continue throughout the spring. • Culvert replacement will begin May 4th- May 7th at Smith Creek along STH 27/77. This portion of the road will be closed during replacement, and a sign detour has been provided. • Road bans were removed on April 23rd at noon. • I am continuing right-of-way acquisition efforts for the CTH E North project scheduled for completion in 2027. Of the 30 parcels required, 13 have been secured, 11 property owners have indicated intent to sign, one owner is currently seeking legal counsel, four parcels remain under active negotiation, and contact has not yet been established with one owner. • CTH D bridge update. The deck has been removed. Crews are completing patch work. The State is reviewing the East abutment due to a crack. • I have received the State SMA for the LRIP CTH F project. I’m still waiting for the CTH DD SMA. • Ads have been put out for summer laborers. We plan to hire four laborers this year. • May 12th MSHA refresher will be completed at our Hayward location. 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