Regular Council 09-26

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, September 14, 2026 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call Council Present: Mayor Gillis, Ald. Hand, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Lang, Ald. Williamson Council Absent: Ald. Disher, Ald. Miller Others Present: Attorney Kelsey, Chief Savitski, Clerk Poppe, Carson Kipfer, Terence O’Reilly, John Keifer, Bailey Slater, Mitch Nichols, Peggy Dobbs, Jay Koslowski, Rich Jackson and other concerned citizens Pledge of Allegiance The Pledge of Allegiance was recited. John Keifer, The Monarch Gym – Monarch Fun Run Route (October 10, 2026) Ald. Hofer made a motion, seconded by Ald. Williamson, to approve the Monarch Fun Run Route (to be held October 10, 2026) as presented by John Keifer. Motion carried. Application for a Class C Wine and Class B Beer License for the period of September 18, 2026, to Jue 30, 2027, Lumber Exchange LLC, 15806 US Hwy 63, Terence K O’Reilly, agent Ald. Hofer made a motion, seconded by Ald. Kreyer, to approve the issuance of a Class C Wine and Class B Beer License for the period of September 18, 2026, to June 30, 2027, to Lumber Exchange LLC, 15806 US Hwy 63, Terence K O’Reilly, agent. Motion carried. Jay Koslowski & Peggy Dobbs, Hayward Civic Corporation – request that the City of Hayward contribute toward the cost of the annual fireworks Ald. Lang made a motion, seconded by Ald. Hill, to table any decision regarding the Hayward Civic Corporation’s request that the City of Hayward contribute toward the cost of the annual fireworks until next month. Motion carried. Billie Jo Sabin – Decorating the planters downtown for the holiday and winter season, she requests that the city does the decorating as the city owns the planters Ald. Hand made a motion, seconded by Ald. Kreyer, to table any decision regarding the decorating of the planters downtown for the holiday and winter season until next month. Motion carried. Chris Hofer, Northern Lakes Coop Do It Best Hardware – request to close 2nd Street and Wisconsin Avenue to hold the Halloween Block Party on October 31st Ald. Hand made a motion, seconded by Ald. Williamson, to approve Chris Hofer’s (Northern Lakes Coop Do It Best Hardware) request to close W 2nd Street and Wisconsin Avenue on October 31st to host the Halloween Block party. Motion carried. Resolution No. 26-06: Authorizing resolution for Urban Forestry Grant 2027 Ald. Hofer made a motion, seconded by Ald. Kreyer, to approve and adopt Resolution No. 26- 06: Authorizing resolution for Urban Forestry Grant 2027, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Lang – yes; Ald. Williamson – yes. Motion carried. Ayes (6), Nays (0) RESOLUTION NO. 26 -06 RESOLUTION FOR URBAN FORESTRY GRANT 2027 Authorizing Resolution WHEREAS, the applicant, City of Hayward, is interested in obtaining a cost-share grant from Wisconsin Department of Natural Resources for the purpose of funding urban and community forestry projects or urban forestry catastrophic storm projects specified in §23.097(1g) and (1r), Wis. Stats.; WHEREAS, the applicant attests to the validity and veracity of the statements and representations contained in the grant application; and WHEREAS, the applicant requests a grant agreement to carry out the project; NOW, THEREFORE, BE IT RESOLVED, the applicant, City of Hayward, will comply with all local, state, and federal rules, regulations and ordinances relating to this project and the cost -share agreement; BE IT FURTHER RESOLVED, the applicant will budget a sum sufficient to fully and satisfactorily complete the project and hereby authorizes and empowers the City of Hayward Mayor, its official or employee, to act on its behalf to: 1. Sign and submit the grant application 2. Sign a grant agreement between applicant and the DNR 3. Submit interim and/or final reports to the DNR to satisfy the grant agreement 4. Submit grant reimbursement request to the DNR 5. Sign and submit other required documentation Prepared By: Clerk Poppe Ald. Williamson made a motion, seconded by Ald. Lang, to approve the following: 1. Minutes: Police & fire of 08/10; Public Works of 08/10; Finance of 08/10; Regular Council of 08/10; Special Council 08/17 2. From Finance of 09/14: (A quorum of members was not present) A. The quote submitted by Spectrum Insurance for the 2026-2027 renewal of the general liability, police professional, public officials, auto liability, cyber security, and no-fault sewer backup insurance for an amount of $45,630; and the quote for the 2026-27 workers compensation insurance for an amount of 29,038. B. The payment of City General Fund Checks numbered 39408 through 39492; Water & Sewer Fund Checks numbered 12758 through 12789; and the August account transfers. 3. The issuance of an operator license (Regular: June 30, 2027) to: Donna M Miller and Matthew T Girard Roll Call Vote: Ald. Hand – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Lang – yes; Ald. Williamson – yes. Motion carried. Ayes (6), Nays (0) Clerk’s Report The Hayward Area Chamber of Commerce has applied for a temporary alcohol beverage license for a Business After 5 event to be held on September 17th. The Hayward Library Foundation has applied for a temporary alcohol beverage license for a donor appreciation event to be held on September 16th. Public Comments No public comments were made. Executive Session Ald. Hofer made a motion, seconded by Ald. Williamson, to go into executive session per §19.85(1)(g) conferring with legal counsel with respect to litigation in which the city is or is likely to become involved. Roll Call V ote: Ald. Hand – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Lang – yes; Ald. Williamson – yes. Motion carried. Ayes (6), Nays (0) Action from Executive Session Ald. Hofer made a motion, seconded by Ald. Kreyer, to approve the issuance of a payment for Application No. 5 to A-1 Excavating LLC for an amount of $147,692.70 (to include Change Order No. 4 in the amount of $5,024) for the Railroad Reconstruction Project. Motion carried. Ald. Lang made a motion, seconded by Ald. Kreyer, that at the recommendation of Statewide Services Inc’s Claim Division, to disallow Cathy Sass’s claim (resulting from a trip and fall on an uneven portion of the sidewalk along Dakota Avenue) per Wisconsin Statute sec 893.80. Motion carried. Adjournment Ald. Lang made a motion, seconded by Ald. Williamson, to adjourn the meeting. The meeting was adjourned at 6:35 p.m. _________________________________ _________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer