Regular Council 10-24

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, October 14, 2024 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Savitski, Chief Herrmann, Clerk Poppe, Carol Keen, and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Billie Jo Sabin, 2024 Christmas in Hayward event requests – sleigh rides, open house, parade, and Ugly Sweater 5K Ald. Miller made a motion, seconded by Ald. Williamson, to approve the 2024 Christmas in Hayward events schedule to include sleigh rides, open house downtown, parade, and Ugly Sweater 5K Run, as requested in an email dated October 9, 2024, sent by Billie Jo Sabin. Motion carried. 2025 Public Restroom Agreement – between the City of Hayward and the Hayward Area Chamber of Commerce Ald. Miller made a motion, seconded by Ald. Kreyer, to approve the 2025 Public Restroom Agreement between the City of Hayward and the Hayward Area Chamber of Commerce as presented. Motion carried. Impact Seven – naming of a private access road into the new development at the corner of Hospital Road and Hwy 27-77 (Trailview Loop) Ald. Hofer made a motion, seconded by Ald. Hand, to approve Impact Seven’s naming of a private access road into the new development at the corner of Hospital Road and Hwy 27-77 “Trailview Loop”. Motion carried. Impact Seven – Request for Mayor to sign Certification form that will allow Impact Seven to apply for additional loan funds Ald. Miller made a motion, seconded by Ald. Kreyer, to authorize Mayor Gillis to sign the certification, as presented, which will allow Impact Seven to apply for additional loan funds to support the water and sewer infrastructure for the Impact-Hayward Homes development. Motion carried. Impact Seven – Developer’s Agreement The developer’s agreement with Impact Seven was not complete. The Impact Seven developer’s agreement will appear on next month's agenda. Ordinance No. 569: Amending Chapter 333 of the Code of the City of Hayward pertaining to Peace and Good Order Ald. Hand made a motion, seconded by Ald. Williamson, to approve and adopt Ordinance No. 569: Amending Chapter 333 of the Code of the City of Hayward pertaining to Peace and Good Order, as read by Attorney Kelsey (with the correction in Section 1. A. replacing the word lewd with loud.) Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Willaimson – yes. Motion carried. Ayes (8), Nays (0) Resolution No. 24-07: Collection of 2024 Property Taxes A motion was made by Ald. Hofer, seconded by Ald. Hill, to approve and adopt Resolution No. 24-07: Collection of 2024 Property Taxes, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Willaimson – yes. Motion carried. Ayes (8), Nays (0) RESOLUTION NO. 24-07 Collection of Property Taxes THE COMMON COUNCIL OF THE CITY OF HAYWARD hereby indemnifies Sawyer County for the collection of the 2024 real property taxes collected by the City of Hayward Treasurer. That the City of Hayward Treasurer will account for and pay over according to law all taxes of any kind which are received, and which are required to be paid to the county treasurer. In the event that the treasurer thereof shall fail to do so, the City of Hayward is obligated to pay all taxes of any kind required by law to be paid by such treasurer to the county treasurer. November Council Meeting – Changing the date as November 11th is Veteran’s Day A motion was made by Ald. Herrmann, seconded by Ald. Swan, to hold the November Council Meeting on Wednesday, November 13th at 6:00 p.m., as Monday November 11th is Veteran’s Day. Motion carried. Prepared By: Clerk Poppe Ald. Miller made a motion, seconded by Ald. Williams on to approve the following: 1. Minutes: License, Permits & Ordinances of 09/09; Public Works of 09/09; Finance of 09/09; and Regular Council of 09/09 2. From Public Works of 10/14: A. Chief Herrmann to list the 1996 Spartan Tower Fire Truck for sale nationally. B. Acceptance of the COPS Hiring Program grant award in the amount of $125,000. 3. From Public Works of 10/14: A. The purchase of a 12x20 Sunroom building from Northwood Industries Inc. for the amount of $15,035 – to be placed at the Tot Lot for a warming house / pavilion. B. The payment of Pay Request No. 5 in the amount of $538,905 submitted by A-1 Excavating LLC for the 2nd Street Reconstruction Project. C. Update regarding the 2nd Street Reconstruction Project – Director McCue informed those present that the 2nd Street Reconstruction Project is complete; concrete and other minor issues will be remedied in the spring. 4. From Finance of 10/14: A. A refund payment for overpaid room tax to Beau Peterson in the amount of $170.93. B. The 2024-2025 renewal quote submitted by Municipal Property Insurance Company in the amount of $26,448 for building, personal property, property in the open, contractor’s equipment and equipment breakdown insurance coverage. C. The payment of City General Fund Checks numbered 37575 through 37669; Water & Sewer Fund Checks numbered 12224 through 12249; and the September account transfers. 5. The issuance of an operator license to: Regular (June 30, 2025) Seth A Velin; Ethan J Weigelt; Carli E Barber; Ann M Larson Roll Call Vote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Willaimson – yes. Motion carried. Ayes (8), Nays (0) Clerk’s Report The Hayward Business Improvement District has applied for a picnic license for a Sip N Shop event to be held on October 17, 2024. Policy & Procedures at Council Meetings Mayor Gillis and Attorney Kelsey addressed the council members regarding the public comment section of the agenda, stating that members of the council cannot make public comments; time limits should be adhered to; and the council cannot interact with those making public comments. Ald. Hand stated that there was an excellent article in the latest issue of the Municipality magazine dealing with open meetings laws and conduct at meetings. Public Comments No public comments were made. Closed Session Ald. Miller made a motion, seconded by Ald. Hofer, to go into closed session per §19.85(1)(g) conferring with legal counsel with respect to litigation in which the city is or is likely to become involved; and per §19.85(1)(e) deliberating or negotiating the purchase of public property-surplus State-Owned Land along US Hwy 63. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Willaimson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session A motion was made by Ald. Miller, seconded by Ald. Hill, to pass on the submission of an offer to purchase the Surplus State-Owned Land along US Hwy 63. Motion carried. Adjournment Ald. Swan made a motion, seconded by Ald. Williamson, to adjourn. The meeting was adjourned at 6:35 p.m. __________________________________ ________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer