Regular Council 09-24

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, September 9, 2024 MINUTES Mayor Gillis called the meeting to order at 6:05 p.m. Roll Call Council Present: Mayor Gillis, Ald. Hand, Ald. Hofer, Ald. Herrmann, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Williamson, and Ald. Hill (appointed at beginning of the meeting) Others Present: Attorney Kelsey, Director McCue, Chief Savitski, Assistant Chief Anderson, Chief Herrmann, Clerk Poppe, Lisa Oetken, Mitch Nichols, Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Appointment of Randy Hill as Alderman for Aldermanic District 1 Ald. Williamson made a motion, seconded by Ald. Hofer, to approve Mayor Gillis’ appointment of Randy Hill as Alderman for Aldermanic District 1 - filling the position vacated by Larry Nelson. Motion carried. Lisa Oetken, Hayward Wesleyan Church – 2024 Trunk or Treat event requests Ald. Miller made a motion, seconded by Ald. Kreyer, to approve the request, as presented by Lisa Oetken on behalf of the Wesleyan Church, to close / use the municipal parking “Loon Lot” on the afternoon / evening of October 31st for the Trunk or Treat event, same as last year. Motion carried. Appointment of Kathy Rasmussen to the Weiss Community Library Board Ald. Miller made a motion, seconded by Ald. Williamson, to approve the appointment of Kathy Rasmussen to the Weiss Community Library board to fill a vacancy due to the resignation of Ann Schleeter. Motion carried. Angry Minnow LLC – Producer Full-Service Retail Sales Application Ald. Miller made a motion, seconded by Ald. Hofer, to approve the application for a Producer Full-Service Retail Sales license at 10551 Main Street submitted by William S Rasmussen Jr, Angry Minnow LLC. Motion carried. Ald. Hofer made a motion, seconded by Ald. Kreyer to approve the following: 1. Minutes: Public Works of 08/12; Finance of 08/12; Regular Council of 08/12; and Police & Fire of 08/15 2. From Public Works of 09/09: A. The payment of Pay Request No. 4 in the amount of $707,867.53 as submitted by A-1 Excavating LLC for the 2nd Street Reconstruction Project. B. The purchase of a 2006 International dump truck from the Town of Sand Lake for an amount of $25,000 (Note: the purchase of the 2006 International dump truck was originally approved at $24,000); and to approve the sale of the city’s 2004 International dump truck. C. The purchase of three air filters and pressure gauges, one for each blower at the wastewater treatment plant, from Endustra Filter Manufacturers for a cost of $7,896. D. The agreement with Ayres Associates Inc for professional services pertaining to the Railroad Street and side streets reconstruction & reconditioning project at an estimated cost of $176,600. E. Continuing to research pre-made buildings as an option for a warming house / pavilion at the Tot Lot. F. The agreements with VMC, LLC for professional services related to telecommunication consultation: General Terms and Conditions agreement, On Call General Engineering Services, and 2024 Telecom Professional Services – AT&T Prepared By: Clerk Poppe 3. From Finance of 09/09: A. Tabling any decision regarding Beau Peterson’s request for a refund of overpaid room tax at this time, to allow time to research the request. B. The payment of City General Fund Checks numbered 37503 through 37574; Water & Sewer Fund Checks numbered 12205 through 12223; and the August account transfers 4. The issuance of an operator license to: Regular (June 30, 2025) Allison L Thayer; Andrele D Soros; Jean G Barber; Wendi R Pederson; Skylar M Wohling Roll Call Vote: Ald. Hand – yes; Ald. Hofer – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Clerk’s Report The Hayward Area Chamber of Commerce has applied for a picnic license for the Fall Festival event to be held on September 21, 2024; and for a Business After 5 event to be held on September 26, 2024. A Perpetual Care Certificate of Deposit in the amount of $86,250 matured on August 12, 2024; $2,100 from grave sales was added; the Certificate of Deposit was renewed in the amount of $88,350 for a term of six months at a rate of 5%. Public Comments Ald. Hofer commented that the 2nd Street Reconstruction Project has been a great improvement to the Northern Lakes Cooperative and that the project crew has been great to work with. Closed Session Ald. Miller made a motion, seconded by Ald. Hand, to go into closed session per §19.85(1)(c) considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll Call V ote: Ald. Hand – yes; Ald. Hofer – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Closed Session No action was taken. Adjournment Ald. Swan made a motion, seconded by Ald. Williamson, to adjourn the meeting. The meeting was adjourned at 6:35 p.m. _______________________________ _________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer