Regular Council 03-24

Prepared By: Clerk Poppe CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, March 11, 2024 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Council Present: Mayor Gillis, Ald. Hand, Ald. Hofer, Ald. Herrmann, Ald. Kreyer, Ald. Miller, Ald. Nelson, Ald. Swan Council Absent: Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Savitski, Clerk Poppe, Deputy Clerk Metcalf, Officer Jake Anderson, Roberto Escamilla, Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Ordinance No. 562 – Annexation of approximately 15.45 acres at the corner of Hospital Road and Hwy 27/77 Ald. Miller made a motion, seconded by Ald. Swan, to approve and adopt Ordinance No. 562: Annexation of approximately 15.45 acres of property located at the northwest corner of Hospital Road and Hwy 27/77, as read by Attorney Kelsey. Roll Call Vote: Ald. Hand - yes, Ald. Hofer - yes, Ald. Herrmann - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) Ordinance No. 563 – Disposal of Abandoned Property Ald. Hofer made a motion, seconded by Ald. Kreyer, to approve and adopt Ordinance No. 563: Disposal of abandoned property, as read by Attorney Kelsey. Roll Call Vote: Ald. Hand - yes, Ald. Hofer - yes, Ald. Herrmann - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) Sawyer County Highway Service Agreement Ald. Nelson made a motion, seconded by Ald. Swan, to approve and to authorize Mayor Gillis and Clerk Poppe to sign the five year Highway Service Agreement with the Sawyer County Highway Department. Motion carried. Shue’s Pond Rehabilitation Project – Proposal to remove the island & dig the pond deeper No action was taken regarding the Shue’s Pond Rehabilitation Project, as a representative from the project was not in attendance. Ald. Miller made a motion, seconded by Ald. Swan, to approve the following (less Item 3.B.): 1. Minutes: Police & Fire of 02/12; Finance of 02/12; Regular Council of 02/12 2. From Public Works of 03/11: A. Entering into a Professional Service Agreement for 2024 (estimated at $9,000) with MSA for Experience Builder App Migration & ESRI update ($7,465) and on-call Technical Support Services (on an as needed basis - $1,535). B. Entering into a Customer Value Agreement with Fabick Cat for preventative maintenance on the 930M loader: PM1 (250HR) - $0; PM2 (500HR) - $3,245.12; PM3 (1,000HR) - $1,844.50; PM4 (2,000HR) - $2,709.73 C. The purchase of a “Hydrant Buddy” hydrant & main valve operating tool from Core & Main for an amount of $5,545. D. The purchase of a FCM Control Board with VHF Receiver in the amount of $1,975, plus shipping, from Federal Signal Corporation to repair the emergency / tornado siren; funds to be split between the fire department and police department budgets. 3. From Police & Fire of 03/11: A. Tabling, to a later date, any action regarding the request to amend, Article 13 – Probation, of the agreement with the Hayward Professional Police Association, as there was not a representative from the police union in attendance to present the request. B. Purchasing / submitting a bid for an Aerial Fire Truck – Ald. Swan made a motion, seconded by Ald. Hofer, to act on this item separate from the consent agenda. Motion carried. Prepared By: Clerk Poppe C. Update regarding the drafting of an agreement between the City of Hayward and the Town of Bass Lake to provide “auto aid” of fire calls – table to allow time for an agreement to be drafted. 4. From Finance of 03/11: A. Ald. Nelson presented the mayor and council members with a report, drafted by him, regarding financing options for the City of Hayward – report to be discussed at a later meeting. B. The payment of City General Fund Checks numbered 37041 through 37114; Water & Sewer Fund Checks numbered 12052 through 12079; and the February account transfers C. Tabling, to a later date, any action regarding a borrowing resolution regarding the financing of the 2nd Street Reconstruction Project, in order to allow time for the resolution to be drafted. 5. The issuance of an operator license Regular (June 30, 2024) to: Anthony K Lawrence; Miranda S DeBoer, Natalie R Baker, Laura L Lawrence; Sophia J Gerow; and Yevhen Kravchenko Roll Call Vote: Ald. Hand - yes, Ald. Hofer - yes, Ald. Herrmann - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) 3. B. Purchasing / submitting a bid for an Aerial Fire Truck Ald. Nelson made a motion, seconded by Ald. Kreyer to approve the submission of a bid in the amount of $501,000 to the City of Williamsport (Pennsylvania) for a 2011 Pierce Arrow XT 100’ Tower Fire Truck. Roll Call Vote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hofer – No; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Nelson – yes; Ald. Swan – No. Motion carried. Ayes (5), Nays (2) Clerk’s Report A Temporary Class ”B” license was issued to the Hayward Mountain Bike Team for a fundraising event held from February 22-24, 2024. Public Comments Frank Zufall asked for clarification regarding the annexation of the property at the corner of Hospital Road and Hwy 27/77; and the requirement to pay the Town of Hayward for the tax amount levied on the property in 2024. The property is currently tax exempt so the City would not be required to pay the Town of Hayward. Closed Session Ald. Miller made a motion, seconded by Ald. Hand, to go into closed session per §19.85(1)(e) deliberating or negotiating the purchase of property – 10424 Bay Avenue & 15858 W 2nd Street. Roll Call Vote: Ald. Hand - yes, Ald. Hofer - yes, Ald. Herrmann - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) Action from Closed Session No action taken. Adjournment Ald. Swan made a motion, seconded by Ald. Kreyer, to adjourn the meeting. The meeting was adjourned at 6:40 p.m. __________________________________ ___________________________________ *Gary Gillis, Mayor *Lisa Poppe, Clerk-Treasurer