Regular Council 02-24

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, February 12, 2024 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call Council Present: Mayor Gillis, Ald. Herrmann, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Nelson, Ald. Swan, Ald. Williamson Council Absent: Ald. Hand Others Present: Attorney Kelsey, Director McCue, Chief Savitski, Chief Herrmann, Clerk Poppe, Deputy Clerk Metcalf, Kristy Maki, Samantha LaSalle, Jim Netz, Mike Stoffel, Mitch Nichols, Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. American Birkebeiner Ski Foundation – Update regarding the 2024 Birkie Events; Use of City Hall as a Command Center; and Street Closures Ald. Miller made a motion, seconded by Ald. Swan, to approve the requests, as presented by Kristy Maki, for the 2024 Birkie events to include the closing of Main Street from 3rd Street to 6th Street on Thursday, February 22nd from approximately 11:30 am to 1:00 pm for the Barnebirkie events; the closing of Main Street from 2nd Street to 4th Street on Thursday, February 22nd from approximately 4:00 pm to 6:00 pm for the Giant Ski events; and to approve the use of City Hall as a Command Center, if needed, on Thursday, February 22nd for the 2024 Birkie Events. Motion carried. Lumberjack World Championships – Update regarding the 2024 Events Samantha LaSalle, Lumberjack World Championships, provided an update regarding the 2024 Lumberjack World Championship events to be held July 31st through August 3rd. Samatha LaSalle will continue to work with Chief Savitski and Director McCue leading up to the events. Business Improvement District – 2024 Shamrock Shuffle Event Requests (March 16th); Request to close 2nd Street for a music festival (July 5th); and proposal for lights on Main Street Ald. Miller made a motion, seconded by Ald. Hofer, to approve the requests for street closures and 5K walk/run route, as presented by Jim Netz – Business Improvement District, for the 2024 Shamrock Shuffle event to be held on March 16th. Motion carried. Ald. Hofer made a motion, seconded by Ald. Williamson, to approve the request, as presented by Jim Netz – Business Improvement District, to close 2nd Street from Dakota Avenue to Main Street from approximately 1:00 p.m. to 10:00 p.m. on July 5th for a music festival event. Motion carried. Ald. Nelson made a motion, seconded by Ald. Miller, to approve the City’s paying for the Xcel Energy electric costs only in association with the proposed “Café Bistro String LED Lights” on Main Street, as presented by Jim Netz – Business Improvement District, no other costs, such as, the purchase of the lights, brackets, or any installation costs. Motion carried. (Ald. Swan opposed) Ordinance No. 561 – Amending Chapter 333 of the Code of the City of Hayward, Entitled “Pease and Good Order” Ald. Miller made a motion, seconded by Ald. Williamson, to waive the reading of Ordinance No. 561; and to approve and adopt Ordinance No. 561: Amending Chapter 333 of the Code of the City of Hayward entitled “Peace and Good Order”, as presented. Roll Call V ote: Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Ordinance No. 562 – Annexation of approximately 15.45 acres at the corner of Hospital Road and Hwy 27/77 Ordinance No. 562 – Annexation of approximately 15.45 acres at the corner of Hospital Road and Hwy 27/77 was not discussed or acted on, as a certified survey map was not completed prior to the council meeting. Application for Class B Fermented Malt Beverage License for the period of February 13, 2024, through June 30, 2024, Eddy’s on Third, 15882 W Third Street, Edward W Hintz IV , agent Ald. Miller made a motion, seconded by Ald. Hofer, to approve the issuance of a Class B Fermented Malt Beverage License for the period of February 13, 2024, through June 30, 2024, to Eddy’s on Third, 15882 W Third Street, Edward W Hintz IV , agent. Motion carried. Application for Class A Fermented Malt Beverage and Class C Liquor (Cider Only) license for the period of February 13, 2024, through June 30, 2024, SQRL Service Stations LLC, Angela Nitscke, agent Ald. Hofer made a motion, seconded by Ald. Williamson, to approve the issuance of a Class A Fermented Malt Beverage and Class C Liquor (Cider Only) license for the period of February 13, 2024, through June 30, 2024, to SQRL Service Stations LLC, 15771 US Hwy 63, Angela Nitscke, agent. Motion carried. Wal-Mart Stores East LP – Transfer of Agent from Sarah J Jahr to John Pruss Ald. Williamson made a motion, seconded by Ald. Hofer, to approve a transfer of agent on the “Class A” Liquor license from Sarah J Jahr to John Pruss, as requested by Wal-Mart Stores East LP, 15594 State Road 77. Motion carried. Award BID for the 2nd Street Reconstruction Project Ald. Miller made a motion, seconded by Ald. Nelson, to award the bid for the 2nd Street Reconstruction Project to A-1Excavating LLC in the amount of $2,544,213. Roll Call V ote: Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Williamson – yes; (Ald. Swan – abstaining). Motion carried. Ayes (6), Nays (0) Setting Dates: Open Book – Friday, May 10th from 10:00 am to 12:00 pm Board of Review – Thursday, May 30th from 11:00 am to 1:00 pm Ald. Hofer made a motion, seconded by Ald. Miller, to approve the following: 1. Minutes: Police & Fire of 01/08; Public Works of 01/08; Finance of 01/08; Regular Council of 01/08 2. From Finance of 02/12: A. No changes to the fees charged by the City of Hayward for assorted services, licenses and permits at this time; all fees are to remain the same. B. Looking into further, the implementation of a Premier Resort Area Tax C. The 2023 budget transfers to included General Government: Council -$2,200; Special Counsel -$1,500; Mayor -$300; Clerk-Treasurer -$8,000; Election - $4,600; Accounting -$6,500; Assessor -$800; City Hall -$2,500; Other Public Properties +$8,052; Public Bathrooms +$450; Beautification -$4,000; Fire Hall - $2,200; Taxes /Charge offs -$3,400; Contingency Fund -$40,000; Public Safety: Police Department -$56,000; Building / Zoning Enforcement +$100; Public Works: Hwy & Street Maintenance +$38,000; Snow & Ice -$8,000; Street Lighting +$1,250; Sidewalks +$3,500; Storm Sewers -$5,000; Parking Facilities +16,000; Ped/Bike Trail +$500; Health/Human Services: Animal Control -$300; Sanitation: Garbage Collection +$130; Landfill -$17,000; Recycling +$8,500; Culture & Recreation: Parks -$3,000; Beach -$1,800; Conservation & Development: Planning Commission -$800; Board of Appeals +$500; Capital Outlays: Police Department -$38,000; Public Works Hwy & Streets +$111,000; Public Works Equipment -$12,000; Parking Facility +$29,918 D. The payment of City General Fund Checks numbered 36940 through 37040; Water & Sewer Fund Checks numbered 12015 through 12051; and the January account transfers. 3. The issuance of an operator license, Regular (June 30, 2024), to: Kathy R Overman Roll Call Vote: Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Prepared By: Clerk Poppe Clerk’s Report Perpetual Care COD in the amount of $91,350 matured; $3,200 from grave sales was added; renewed for a total of $94,550 for 9 months at a rate of 4.4 percent. Buildings CD in the amount of $154,726.49 matured; $3,860.95 in interest was added; Police CD in the amount of $25,167.12 matured; $638.60 in interest was added. A combined CD in the amount of $184,393.16 was opened for a term of 6 months at a rate of 4.75 percent. City CD in the amount of $500,000 matured; $12,885.28 in interest was added; Fire Department CD in the amount of $486,506.68 matured; $12,529.35 in interest was added. A money market deposit account was opened for a balance of $1,011,921.31 at a rate of 3.15 percent. Public Comments Ald. Nelson summarized a letter he received from Hazel Jonjak expressing her opposition to removing the island in Shue’s Pond. Mayor Gillis thanked St. Joseph’s Catholic Church for the $3,000 donation to be used toward public works department expenses. Closed Session Ald. Miller made a motion, seconded by Ald. Williamson, to go into closed session per §19.85(1)(c) considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll Call V ote: Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Action from Closed Session Ald. Nelson made a motion, seconded by Ald. Miller, to promote Jacob Anderson to Assistant Chief of Police effective February 13, 2024. Motion carried. Adjournment Ald. Swan made a motion, seconded by Ald. Kreyer, to adjourn. The meeting was adjourned at 7:00 p.m. ________________________________ ____________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer