Regular Council 09-22

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, September 19, 2022 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Hand, Ald. Johnson, Ald. Kreyer, Ald. Miller, Ald. Williamson and Ald. Herrmann (newly appointed) Council Absent: Ald. Swan and Ald. Kennell – Resigned Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Assistant Chief Wohling, Clerk Poppe, Deputy Clerk Metcalf, Chief Mike Herrmann, Lisa Oetken, Quentin Johnson, William “Butch” Johnson, Mike Stoffel, Frank Zufall and Samantha LaSalle – via telephone Pledge of Allegiance The Pledge of Allegiance was recited. Lonnie Kennell – Resignation as Ward 2 Alderperson Mayor Munich, read aloud, a letter submitted by Lonnie Kennell declaring his resignation from his position as Aldermanic District 2 Alderperson. Appointment of Dena Herrmann – to serve the remainder of Lonnie Kennell’s term as Ward 2 Alderperson A motion was made by Ald. Miller, seconded by Ald. Gillis to approve Mayor Munich’s appointment of Dena Herrmann to serve the remainder of Lonnie Kennell’s term as Aldermanic District 2 Alderperson. Motion carried. Hayward Wesleyan Church – Trunk or Treat Event Requests A motion was made by Ald. Gillis, seconded by Ald. Williamson to approve the request, as presented by Lisa Oetken, on behalf of the Hayward Wesleyan Church, for the 2023 Trunk or Treat Event to be held (same as last year) on Main Street on October 31st. Motion carried. Hayward High School – Homecoming Parade Requests A motion was made by Ald. Miller, seconded by Ald. Hand to approve the Hayward High School’s request to host a homecoming parade on Friday, October 7, 2022; parade to start at 2:30 p.m. and run the same parade route as last year. Motion carried. Jaime Krym, Hayward High School – Request to hold a Homecoming bonfire on Friday, October 7th No action was taken, as the Hayward School District decided not to hold a homecoming bonfire this year. Adam & Samantha LaSalle, Sawyer County Wood Chop – Request to close the municipal parking lot, located off Dakota Avenue by the fire hall, from 6:00 am on Friday, June 23, 2023 until 8:00 pm on Sunday, June 25, 2023 in order to hold the 2023 Sawyer County Wood Chop event in the parking lot A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the requests, as presented by Samantha LaSalle, Sawyer County Wood Chop, to close the municipal parking lot, located off Dakota Avenue by the fire hall, from 6:00 am on Friday, June 23, 2023 until 8:00 pm on Sunday, June 25, 2023 in order to hold the 2023 Sawyer County Wood Chop event in the parking lot; access along the fire hall is to remain open for the fire fighters to park in case of an emergency. Motion carried. Hayward Civic Club – 501(c)(3) Status A motion was made by Ald. Gillis, seconded by Ald. Hand, to authorize Mayor Munich to sign a letter, on behalf of the City, in support of the Hayward Civic Corporation’s filing for 501(c)(3) status. Motion carried. Resolution No. 22-07: Resolution for Urban Forestry Grant and Urban Forestry Catastrophic Storm Grant Programs A motion was made by Ald. Miller, seconded by Ald. Williamson to approve and adopt Resolution No. 22-07: Urban Forestry Grant, as read by Attorney Kelsey. Roll Call Vote: Ald. Gillis – yes, Ald. Hand – yes, Ald. Herrmann – yes, Ald. Johnson – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Williamson –yes. Motion carried. Ayes (7), Nays (0) RESOLUTION NO. 22-07 RESOLUTION FOR URBAN FORESTRY GRANT AND URBAN FORESTRY CATASTROPHIC STORM GRANT PROGRAMS Authorizing Resolution WHEREAS, the applicant, City of Hayward, is interested in obtaining a cost-share grant from Wisconsin Department of Natural Resources for the purpose of funding urban and community forestry projects or urban catastrophic storm projects specified in §23.097(1g) and (1r), Wis. Stats.; WHEREAS, the applicant attests to the validity and veracity of the statements and representations contained in the grant application; and WHEREAS, the applicant requests a grant agreement to carry out the project; NOW, THEREFORE, BE IT RESOLVED, the applicant, City of Hayward, will comply with all local, state, and federal rules, regulations and ordinances relating to this project and the cost -share agreement; BE IT FURTHER RESOLVED, the applicant will budget a sum sufficient to fully and satisfactorily complete the project and hereby authorizes and empowers the City of Hayward Mayor, its official or employee, to act on its behalf to: 1. Sign and submit the grant application 2. Sign a grant agreement between applicant and the DNR 3. Submit interim and/or final reports to the DNR to satisfy the grant agreement 4. Submit grant reimbursement request to the DNR 5. Sign and submit other required documentation Public Restroom Agreement – Regarding the operation; maintenance; payment of expenses A motion was made by Ald. Gillis, seconded by Ald. Kreyer to approve and to authorize the mayor and clerk to sign the Public Restroom Agreement between the City of Hayward and the Hayward Area Chamber of Commerce, as presented and with the addition of a date indicating the contract year. Roll Call Vote: Ald. Gillis – yes, Ald. Hand – yes, Ald. Herrmann – yes, Ald. Johnson – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Williamson –yes. Motion carried. Ayes (7), Nays (0) A motion was made by Ald. Gillis, seconded by Ald. Williamson to approve the following: 1. Minutes: Public Works of 08/08; Finance of 08/08; Regular Council of 08/08 (abridged / unabridged); and Joint Public Works & Personnel of 08/22 2. From Public Works (Committee Meeting Canceled – lack of quorum): A. The sale of the 1995 Vac/Jet truck to Dan Thompson, Thompson’s Sand & Gravel, for an amount of $25,000 instead of receiving a trade-in allowance from MacQueen Equipment toward the purchase of the 2005 Vac/Jet truck ($140,000). B. The sale of the 2004 International dump truck; and to allow Director McCue to look for and to purchase a newer used dump truck for an amount up to $30,000. C. The hiring of Keith Wehmhoefer to fill the public works laborer position vacated by Robert Lang. D. Drafting an amendment to the City’s noise ordinance, in order to make the decibel level limits less restrictive, to simplify the language and to align the City’s ordinance with Sawyer County’s noise ordinance. E. Information Only. Director McCue informed the mayor and council members that the construction materials for the pavilion at the Tot Lot are estimated to cost approximately $42,000; after the purchase and installation of the new playground equipment, approximately $3,500 in donated funds remain. The pavilion will not be constructed this year. F. An amendment to the agreement with Ayres Associates, as presented, for the W 2nd Street Project to include CDBG-PF Grant Resubmittal, Topographic Survey, Preliminary Design, Biddable Plans & Specifications and Environmental Reports for an amount of $93,100. G. The agreement with Ayres Associates, as presented, for Professional services relating to the construction of California Avenue between 3rd and 4th Streets to include Topographic Survey; Preliminary Design and Chapter 30 Permitting services in the amount of $39,400. 3. From Finance of 09/19: A. The 2022-2023 property insurance renewal premium quote submitted by Municipal Property Insurance Company in the amount of $23,697 B. The payment of City General Fund checks numbered 35609 through 35685; Water & Sewer Fund checks numbered 11577 through 11607; and the August account transfers. 4. The issuance of Operator Licenses (June 30, 2023) to: Sandy D Trocchiano and Dennis W Persells 5. The transfer of agent from Sarah Chamberlain to Kimberly S Stenzel on the Class A Fermented Malt Beverage and Class A Liquor (cider only) license as requested by Kwik Trip 327, 15831 US Hwy 63. Prepared By: Clerk Poppe Roll Call Vote: Ald. Gillis – yes, Ald. Hand – yes, Ald. Herrmann – yes, Ald. Johnson – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Williamson –yes. Motion carried. Ayes (7), Nays (0) Clerk’s Report Clerk Poppe informed the mayor and council members that the Hayward Area Chamber of Commerce has applied for a picnic license for the Fall Festival event to be held on September 24, 2023. Public Comments Frank Zufall asked for clarification regarding Smith Creek and the California Avenue (3rd to 4th Street) project. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Kreyer to go into executive session per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and per §19.85(1)(e) deliberating or negotiating the purchase / sale of City property located off Minnie Avenue & Illinois Avenue. Roll Call Vote: Ald. Gillis – yes, Ald. Hand – yes, Ald. Herrmann – yes, Ald. Johnson – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Williamson –yes. Motion carried. Ayes (7), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Kreyer, seconded by Ald. Williamson to adjourn. The meeting was adjourned at 7:00 p.m. ____________________________________ _________________________________ *Charles J Munich, Mayor *Lisa Poppe, Clerk-Treasurer