Regular council 07-23

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, July 10, 2023 MINUTES The meeting was called to order by Mayor Gillis at 6:00 p.m. Roll Call Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Nelson, Ald. Swan, Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Assistant Chief Wohling, Chief Herrmann, Clerk Poppe, Deputy Clerk Metcalf, Kristy Maki, Samantha LaSalle, and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Samantha LaSalle, 2024 Sawyer County Wood Chop Event – Request to close the municipal parking lot by the Fire Hall from 6:00 a.m. on Friday, June 21, 2024 to 8:00 p.m. on Saturday, June 22, 2024 A motion was made by Ald. Swan, seconded by Ald. Williamson to approve the request, as presented, and as submitted by Samantha LaSalle, Sawyer County Wood Chop, in a letter dated June, 2023, to close the municipal parking lot by the Fire Hall from 6:00 a.m. on Friday, June 21, 2024 to 8:00 p.m. on Saturday, June 22, 2024, in order to hold the 2024 Sawyer County Wood Chop event in the parking lot. Motion carried. Samantha LaSalle, Lumberjack World Championships – Update regarding the 2023 event Samantha LaSalle, Lumberjack World Championships, updated the mayor and council members regarding the schedule of events for the 2023 Lumberjack World Championships event to be held July 19-22, 2023. Information only; no action taken. Kristy Maki, American Birkebeiner – Request for the 2024 (50th Annual) Birkie Week Events A motion was made by Ald. Miller, seconded by Ald. Hand to approve the requests for the 2024 American Birkebeiner events, as presented, and submitted by Kristy Maki, American Birkebeiner Ski Foundation, in an email dated, July 6, 2023, to include the use of the municipal parking lot at Dakota Avenue and Third Street; use of Shue’s Pond; the closing of Main Street from 5:00 p.m. on Tuesday, February 20 through Saturday, February 24, 2024; the International Bridge on Main Street & Hwy 63 from Monday, February 19 through Monday, February 26, 2024; closing a portion of Railroad Street from Tuesday, February 20 through Saturday, February 24, 2024; and various parking restrictions on certain City streets. Motion carried. Appointment of Ana Marion to the Business Improvement District Board for a 2-year term A motion was made by Ald. Miller, seconded by Ald. Williamson, to approve the appointment of Ana Marion to the Business Improvement District Board for a two year term. Motion carried. Appointment of Larry Nelson to the Weiss Community Library Board A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the appointment of Larry Nelson to the Weiss Community Library Board. Motion carried. (Ald. Nelson – opposed) Ordinance No. 557: Annexation of Property – Hayward Family Dentistry SC, 10541 N Ranch Rd A motion was made by Ald. Swan, seconded by Ald. Kreyer to approve and adopt Ordinance No. 557: Annexation of Property, Hayward Family Dentistry SC - 10541 N Ranch Road, as read by Attorney Kelsey. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Ordinance No. 558: Amendment to City of Hayward Code, Chapter 333: Regarding Peace and Good Order A motion was made by Ald. Miller, seconded by Ald. Williamson to approve and adopt Ordinance No. 558: Amendment to City of Hayward Code, Chapter 333, regarding peace and good order, as read by Attorney Kelsey. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Ordinance No. 559: Amendment to City of Hayward Code, Chapter 417: Amending fees for transient merchants A motion was made by Ald. Nelson, seconded by Ald. Kreyer to approve and adopt Ordinance No. 559: Amendment to City of Hayward Code, Chapter 417, amending the fees for transient merchants, as read by Attorney Kelsey. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - no, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (7), Nays (1) A motion was made by Ald. Hofer, seconded by Ald. Hand to approve the following: 1. Minutes: Licenses, Permits & Ordinances of 06/12; Police & Fire of 06/12; Public Works of 06/12; Finance of 06/12; Regular Council of 06/12 (abridged / unabridged); Special Council of 06/26 (abridged / unabridged) Prepared By: Clerk Poppe 2. From Police & Fire of 07/10: A. Mayor Gillis informed the council member that Chief Clapero updated the committee members regarding the monthly call / activity report. No action taken. 3. From Public Works of 07/10: A. Director McCue updated the mayor and council members regarding the Shue’s Pond Rehabilitation Project stating that four fishing platforms will be installed; and native vegetation will be planted around the pond to deter the geese from inhabiting the area. There is no expected cost to the City, as the project is being funded by the Terry Peterson Fishing Foundation and local businesses. Information only; no action taken. B. Director McCue updated the mayor and council members regarding the Smith Creek Culvert Project, stating that landscaping will be completed on the lake side of Railroad Street tomorrow. At that time, the project will be complete. No action taken C. The City was awarded a WI Economic Development Corporation Vibrant Spaces Grant; the grant will be used for improvements to the municipal parking lot at the corner of Third Street and Dakota Avenue. Information only; no action taken. D. Clean-up of properties in violation of the City’s Property Maintenance Ordinance – No discussion or action taken. E. The bid submitted by A-1 Excavating LLC in the amount of $7,072.17 to pulverize Lee Road, Rock Creek Road and Ranger Station Road. F. The bid submitted by Monarch Paving in the amount of $297,714.50 to fine grade and pave (3” depth) Ranger Station Road, Ranger Estates Drive, Grant Drive, Laura Drive, Lee Road and Rock Creek Road. 4. From Finance of 07/10: A. The payment of City General Fund checks numbered 36394 through 36473; Water & Sewer Fund checks numbered 11840 through 11867; and the June account transfers. 5. The issuance of an Operator License (Regular – June 30, 2023) to: Jraydian V Weaver and the issuance of Operator Licenses (Regular – June 30, 2024) to: Monte R Goold; Melanie R Wilson, Jraydian V Weaver; Michelle L Martin; Joshua Johnson; Megan A Stuhr; Cathy Miller Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Clerk’s Report The Hayward Area Chamber of Commerce was issued a Temporary Class “B” Retailer’s license for a Business After 5 event held on June 29, 2023. Public Comments Ald. Swan inquired as to whether or not there were any issues with the beer tents during Musky Festival. Chief Clapero informed him that there were no issues brought to his attention. Executive Session A motion was made by Ald. Miller, seconded by Ald. Williamson to go into executive session per§19.85(1)(g) conferring with legal counsel with respect to litigation in which the City is or is likely to become involved and per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session A motion was made by Ald. Hofer, seconded by Ald. Williamson to deny the claim submitted by Travelers Insurance on behalf of their insured, Gerald Proulx, for damages sustained to Mr. Proulx’s vehicle as a result of a collision with a dislodged manhole cover on Railroad Street. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - no, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (7), Nays (1) Adjournment A motion was made by Ald. Swan, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 7:05 p.m. ___________________________________ ___________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer