Regular Council 05-23

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, May 8, 2023 MINUTES The meeting was called to order by Mayor Gillis at 6:05 p.m. Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Nelson, Ald. Swan, Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Chief Herrmann, Clerk Poppe, Roberto Escamilla, Marlene Pankratz and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Samantha LaSalle, Lumberjack World Championships – requests for the 2023 events A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the requests for the 2023 Lumberjack World Championships events, as presented by Samantha LaSalle in a letter dated April 25, 2023, to include hanging a banner across Main Street when the July 4th banner comes down through July 24th; utilizing a portion of the pedestrian / bike path for handicap parking; using the City owned triangular parcel of property between Hall of Fame Drive and Pine Tree Drive for volunteer parking; providing extra officers throughout the events; and working with Chief Clapero and Director McCue to keep them abreast of ongoing event plans. Motion carried. Gloria Sheehan, Hayward Farmer’s Market – request to use City owned property at the corner of Hall of Fame Road & Pine Tree Drive for parking A motion was made by Ald. Hofer, seconded by Ald. Kreyer to approve the request, submitted by Gloria Sheehan on behalf of the Hayward Farmer’s Market, in an email dated May 3, 2023, to use the City owned triangular parcel of property between Hall of Fame Drive and Pine Tree Drive for parking each Monday from 11:00 am through 3:00 pm, June 5th through September 25th. Motion carried. Hayward Business Improvement District – Appointment of Jennifer Petit to a two year term A motion was made by Ald. Miller, seconded by Ald. Swan to approve the appointment of Jennifer Petit to the Hayward Business Improvement District Board for a term of two years. Motion carried. Hayward Hawk’s Baseball Inc. – Application for a Class B Fermented Malt Beverage License for the period of June 1, 2023 to September 15, 2023, Michael A Kelsey, agent, 15930 W 5th St A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the issuance of a Class B Fermented Malt Beverage License for the period of June 1, 2023 through September15, 2023 to Hayward Hawk’s Baseball Inc., Michael A Kelsey, agent, 15930 W 5th Street. Motion carried. Resolution No. 23-08: Updating authorized signers on City bank accounts A motion was made by Ald. Williamson, seconded by Ald. Hofer to approve and adopt Resolution No. 23-08: Updating the authorized signers on City bank accounts, as read by Attorney Kelsey. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) RESOLUTION NO. 23-08 Authorization of Signers on all City of Hayward Bank Accounts WHEREAS, it is the current policy of the Common Council of the City of Hayward to require two signatures on all checks issued; that being the signature of the City Clerk/Treasurer, the Mayor, or the Council President; and WHEREAS, Charles J Munich did not to seek re-election for City of Hayward Mayor and filed a Notification of Non- candidacy on December 12, 2022; and WHEREAS, at an election held on April 4, 2023, Gary Gillis was elected to serve as the City of Hayward Mayor; and WHEREAS, at the City of Hayward Annual Organizational Meeting held on April 18, 2023, Alderman James Miller was nominated and elected to serve as Council President; NOW THEREFORE, BE IT HEREBY RESOLVED, that the Common Council of the City of Hayward authorizes the removal of outgoing Mayor Charles J Munich; and the addition of newly elected Mayor Gary Gillis and newly elected Council President James Miller on all City of Hayward bank accounts including, but not limited to, checking, savings, money markets, certificate of deposits and loans; BE IT FURTHER RESOLVED that the Common Council authorizes and approves the following signers on all City of Hayward bank accounts: Clerk/Treasurer – Lisa L Poppe; Mayor – Gary M Gillis; Council President – James L Miller BE IT FURTHER RESOLVED that the Common Council of the City of Hayward authorizes the completion of new signature cards and any other documents deemed necessary to make the transition of city officials. A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the following: 1. Minutes: Police & Fire of 04/10; Public Works of 04/10; Finance of 04/10; Regular Council of 04/10 (abridged / unabridged); and Annual Organizational of 04/18 2. From Police & Fire of 05/08: A. Tabling any decision regarding an increase in the hourly rate charged to various organizations for extra officers for special events, as additional discussion is needed. B. The repair of the transmission in the 2017 Ford Taurus squad car estimated at $4,900. C. Mayor Gillis informed the council members that the on-going complaints and the high volume of calls for service at the AmeriVu were discussed at the Police Committee Meeting held prior to the Council Meeting. D. Authorizing Attorney Kelsey and Ald. Miller to research ordinances adopted by other communities regarding the regulation of pan handling and nuisance calls; and to draft ordinances for the City of Hayward regarding the same. 3. From Public Works of 05/08: A. Providing the Hayward Garden Club up to $500 to rehabilitate the planter around the Main Street fountain; and tabling any decision regarding the relocation of the fountain at this time, as more discussion is needed. B. The hiring of Michele Conner to fill a seasonal position planting, weeding & watering the flowers and cleaning the City beach. C. S.E.H.’s sampling of PFAS from approximately thirteen private wells around the landfill, per the WI DNR’s request, for an estimated cost of $10,700. D. The purchase of a 2023 RAM 2500 Tradesman Regular Cab 4x4 pickup truck from Hayward Chrysler in the amount of $50,453 less a trade in allowance of $34,000 for a 2019 F250 Super Duty; and to approve the purchase of a 9’2” Boss VXT Poly snowplow from Naylor’s Auto Repair in the amount of $8,704.23 less a trade in allowance of $3,000 for the City’s current plow (Net total costs for truck and plow $22,157.23). E. The quote submitted by A-1 Excavating in the amount of $3,000 to pulverize Wheeler Street and Bay Avenue; and to approve the quote submitted by Monarch paving in the amount of $68,963.10 to pave Wheeler Street and Bay Avenue F. Since the pulverizing & paving of Wheeler Street & Bay Avenue; and the purchase of a 2023 pickup truck and plow came in over budget, the crack sealing will be addressed at a later date G. The Street Improvement Plan as presented: 2023 – Submission of a CDBG application for W 2nd Street (Vermont to Dakota); Florida & Wisconsin (Hwy 63 to 2nd Street) and the completion of the Smith Creek Strom Sewer Reconstruction Project. 2024 – CDBG Construction of W 2nd Street (Vermont to Dakota); Florida & Wisconsin (Hwy 63 to 2nd Street). 2025 – Pulverize & repave Ranger Station Road; Pave Laura Drive, Ranger Estates Drive, Grant Drive; Pulverize & repave Bay Avenue, Wheeler Street, Morningside Drive & Parkland Drive. 2026 – Submission of a CDBG application for California Avenue (Hwy 63 to 5th Street), E 2nd Street, E 3rd Street, Texas Avenue & Reinke Street and the reconstruction of Railroad Street (Hwy 27 to Hwy 77). 2027 – CDBG Construction of California Avenue (Hwy 63 to 5th Street), E 2nd Street, E 3rd Street, Texas Avenue & Reinke Street. 2028 - Pulverize & repave Muriel Street, Edward Street, Minnie Avenue, E Guard Street & N Beal Ave H. Director McCue informed those present that the Smith Creek Culvert project is on track to be completed by Musky Festival. McCabe is schedule to close Hwy 63 and re-open Railroad Street for detoured traffic on May 15th. 4. From Finance of 05/08: A. The payment of City General Fund checks numbered 36240 through 36314; Water & Sewer Fund checks numbered 11788 through 11809; and the April account transfers 5. The issuance of operator licenses to: Regular (June 30, 2023): Tyler P Day Provisional (60 day): Laura L Urban - pending the submission of safe serve class certificate; Paul D Wharton; Michael S Bratley; Heather L Sheehan; Edward W Haugen; Lucy G Malcolm; Mary Jo Becker; Kay E Hawksford Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Prepared By: Clerk Poppe Clerk’s Report Frandsen Bank Perpetual Care COD (1300230276) in the amount of $91,350 matured on April 20th; the COD was renewed for a term of nine months at a rate of 4.25 percent. The Hayward Area Rotary Club applied for a picnic license for the period of June 23-25, 2023. Public Comments Roberto Escamilla thanked the Police Department regarding the handling of an intruder at the Galaxie Apartments; requested that the Public Works Department remove the stumps from the non-developed alley between the Galaxie Apartments and Minnie Avenue; and informed the mayor and council members that something needs to be done with Florida Avenue as it is in very bad shape. Marlene Pankantz addressed the mayor and council members regarding the need to pave Laura Drive this year. Ald. Miller thanked Chief Clapero and all officers for their service and noted how important it is that the officers are provided with the support and equipment needed to bring them home safe each day. Ald. Swan stated that he thinks the City needs to hire another full time police/school resource officer, even if taxes need to be increased to provide the service. Frank Zufall questioned Director McCue as to how long Hwy 63 would be closed for the Smith Creek Culvert Reconstruction project. Director McCue stated the project is to be completed by Musky Festival per the contract. Executive Session A motion was made by Ald. Miller, seconded by Ald. Williamson to go into executive session per §19.85(1)(g) conferring with legal counsel with respect to litigation in which the City is or is likely to become involved. Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Nelson - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session A motion was made by Ald. Miller, seconded by Ald. Williamson to authorize Attorney Kelsey to seek an attorney to act on behalf of the City of Hayward Board of Appeals. Motion carried. Adjournment A motion was made by Ald. Swan, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 6:45 p.m. _________________________________ _______________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer