Regular Council 10-20

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, October 12, 2020 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Assistant Chief Wohling, Clerk Poppe, Deputy Clerk Metcalf, Hazel Jonjak and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Trick or Treating – Confirmation as to whether or not any changes or restriction will apply to trick or treating within the City of Hayward due to Covid Pandemic It was a consensus of the council members to hold trick or treating in the City this year, the same as in past years, with no restrictions in regard to the Covid Pandemic; and to have Chief Clapero and Assistant Chief Wohling resolve any traffic issues that may arise regarding the Trunk or Treat event. Catholic Church – The closing of City streets for funerals A motion was made by Ald. Gillis, seconded by Ald. Kennell to direct Attorney Kelsey to write a letter to the Catholic Church informing the church that council approval is required prior to the closing of any City street for a funeral; and that the holding of a special council meeting may be required to accommodate the street closure request. Motion carried. A motion was made by Ald. Miller, seconded by Ald. Kennell to approve the following: 1. Minutes: Public Works of 09/14; Finance of 09/14; Regular Council of 09/14 (abridged / unabridged); Joint Review Board of 09/29; and Planning Commission of 10/08 2. From Public Works on 10/12: A. The proposal provided by SEH for professional services specific to providing plan reviews and observation services related to telecommunication site development and upgrades at the Bay Avenue Water Tower / Antenna site for an estimated cost of $8,200. B. Moving forward with AT&T’s (SAC Wireless) current telecommunication upgrade request; once the upgrade is complete, to have Dale Romsos, SEH, send a termination notice to AT&T (SAC Wireless) regarding a release from the current agreement due to the Bay Avenue Water / Cell Tower being unsound. C. The proposal provided by Ayres Associates Inc. for professional services regarding the extension of California Avenue from 5th Street to Nyman Avenue for an estimated cost of $69,700. D. The tabling of any decision regarding the purchase of eight portable radios from JJK Communications until additional information can be obtain regarding various other brands of radios. E. The proposal provided by Energenecs to upgrade the SCADA main computer for an estimated cost of $6,170, plus labor to be billed at actual time and material. F. The amendment to the MSA Professional Services Inc. agreement dated January 13, 2020, to allow for additional GIS Support Services through the end of 2020 for an estimated cost of $2,500. G. The agreement provided by Northwest Regional Planning Commission to research, review and update planning narrative, tables, and maps of the City’s comprehensive plan and to attend up to three meetings for an estimated cost of $10,000. H. Payment of the invoice submitted by the Wisconsin Department of Transportation in the amount of $25,572 for the Hwy 27 project. I. The purchase of two ½ ton pickup trucks from Hayward Chrysler for an estimated cost of $13,866, in addition to the trade in allowance for two 2018 Dodge Ram pickups trucks. Prepared By: Clerk Poppe J. Resolution No. 20-12: Authorization to obtain a cost-share urban forestry grant from the WI Department of Natural Resources, as read by Attorney Kelsey. RESOLUTION NO. 20-12 RESOLUTION FOR URBAN FORESTRY GRANT AND URBAN FORESTRY CATASTROPHIC STORM GRANT PROGRAMS Authorizing Resolution WHEREAS, the applicant, City of Hayward, is interested in obtaining a cost-share grant from Wisconsin Department of Natural Resources for the purpose of funding urban and community forestry projects or urban catastrophic storm projects specified in §23.097(1g) and (1r), Wis. Stats.; WHEREAS, the applicant attests to the validity and veracity of the statements and re presentations contained in the grant application; and WHEREAS, the applicant requests a grant agreement to carry out the project; NOW, THEREFORE, BE IT RESOLVED, the applicant, City of Hayward, will comply with all local, state, and federal rules, regulations and ordinances relating to this project and the cost-share agreement; BE IT FURTHER RESOLVED, the applicant will budget a sum sufficient to fully and satisfactorily complete the project and hereby authorizes and empowers the City of Hayward Mayor, i ts official or employee, to act on its behalf to: 1. Sign and submit the grant application 2. Sign a grant agreement between applicant and the DNR 3. Submit interim and/or final reports to the DNR to satisfy the grant agreement 4. Submit grant reimbursement request to the DNR 5. Sign and submit other required documentation 3. From Finance of 10/12: A. Payment of City General Fund checks numbered 33858 through 33922; Water & Sewer Fund checks numbered 11003 through 11026; and the September account transfers. 4. Operator Licenses – Regular (June 30, 2020): Jessica R Reinhardt and Kevin S Wheeler Jr Roll Call Vote: Ald. Gillis – yes to all but abstain from #2I; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Public Comments Hazel Jonjak read a letter from Wendy Williamson regarding feral cats within the City. Ms. Jonjak also addressed the mayor and council members regarding her concerns about feral cats and the declining bird population. Frank Zufall asked for clarification of the Ayres Associates Inc. proposal pertaining to the extension of California Avenue. Mr. Zufall also asked whether public hearings would be held regarding the Comprehensive Plan update. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Williamson to go into executive session per §19.85(1)(e) deliberating or negotiating the purchasing / selling of public property: 5th Street – California Avenue. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session No action taken. Adjournment A motion was made by Ald. Swan, seconded by Ald. Williamson to adjourn. The meeting was adjourned at 6:40 p.m. _________________________________ ________________________________ *Charles J Munich, Mayor *Lisa Poppe, Clerk-Treasurer