Regular Council 03-20

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, March 9, 2020 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, and Ald. Voight Council Absent: Ald. Swan and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Clerk Poppe, Deputy Clerk Metcalf, Charles & Tracey Gundersen, Robert & Zander Miles, Amanda Wilson, Wendy Williamson and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Amend Agenda A motion was made by Ald. Gillis, seconded by Ald. Kreyer to amend the agenda (since the Public Works Committee did not meet prior to the council meeting due to the lack of a quorum) removing the “Public Works Section Item 2.: From Public Works of 03/09” from the consent agenda and to act on these items immediately following Resolution No. 20-01. Motion carried. Charles Gundersen (Davis Woods Development) – Proposal for the City to obtain a loan through the USDA for which he would guarantee the payments Charles and Tracey Gundersen presented the mayor and council members with a funding request for the Davis Woods Development. The funding request consisted of the City taking out a loan on their behalf from the Board of Commission of Public Lands; loan payments would then be made by the Gundersen’s. A motion was made by Ald. Miller, seconded by Ald. Voight to send the funding request proposed by Charles and Tracey Gundersen for the Davis Woods Development to the Finance Committee for further discussion. Motion carried. Agreement between the City of Hayward and the Hayward Civic Club regarding the City’s help in obtaining funding for a failing irrigation system A motion was made by Ald. Kennell, seconded by Ald. Gillis to authorize the mayor and clerk to sign the agreement between the City of Hayward and the Hayward Civic Club regarding the Board of Commissioners of Public Lands loan obtained by the City of Hayward to replace the Civic Club’s failing irrigation system. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Voight – yes. Motion carried. Ayes (6), Nays (0) City of Hayward Façade Improvement Guidelines and Resolution No. 20-01: A resolution adopting the City of Hayward Façade Improvement Guidelines A motion was made by Ald. Gillis, seconded by Ald. Miller to table approval of the façade improvement guidelines and the resolution adopting the façade improvement guidelines until next month when the document is a final copy; not a draft copy. Motion carried. 2. From Public Works of 03/09: A. Information Only: Director McCue stated that he spoke with Mike Stoffel, Ayres Associates Inc., regarding the creation of a TIF District encompassing the Ben LaBarre Development. Mr. Stoffel informed Director McCue that it is possible to create a TIF District in this area, provided the TIF district encompasses the commercial property behind the Hayward Cinema. B. Information Only: Director McCue stated that he has had some discussions with the Hayward Area Memorial Hospital regarding the Hospital’s annexing to the City and tying into the City’s Water System. Chief Clapero raised concerns over the added police coverage that would be needed if the Hospital were to annex. C. A motion was made by Ald. Kennell, seconded by Ald. Kreyer to approve the purchase of two Advocate Bike Racks from Graber Manufacturing Inc. for an amount of $1,503; money to come from room tax funds. Motion carried. D. A motion was made by Ald. Gillis, seconded by Ald. Miller to approve the quote submitted by John S Olynick Inc. for the crushing of 20,000 tons of gravel (in City’s pit) at $2.51 per ton for a cost of $50,200; money to come from the Public Works Capital Outlay budgeted for 2020. Motion carried. Prepared By: Clerk Poppe E. Update – Main Street Reconstruction Project: Director McCue stated that Haas Sons Inc. has three crews on site. Haas Sons Inc. is hoping to have the entire project complete by Memorial Day. A motion was made by Ald. Miller, seconded by Ald. Kreyer to approve the following: 1. Minutes: Police & Fire of 02/10; Public Works of 02/10; Finance of 02/10 and Regular Council of 02/10 (abridged / unabridged) 2. From Public Works of 03/09: Items were withdrawn from the consent agenda and acted upon earlier on the agenda. 3. From Finance of 03/09: A. Payment of City General Fund checks numbered 33322 through 33397; Water & Sewer Fund checks numbered 10799 through 10822; and the February account transfers 4. Operator Licenses – Regular (June30, 2020): Nate K Kelley; Misti L Ash; Melissa J Carlson; and Chandra L Susedik Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Voight – yes. Motion carried. Ayes (6), Nays (0) Public Comments Frank Zufall asked for clarification regarding the Main Street Reconstruction Project timeline. Amanda Wilson introduced herself and her business plan to open a painting studio at 10574 Main Street. Wendy Williamson addressed the mayor and council members as to the condition of her neighborhood and the City in general. Ms. Williamson addressed the problem of feral cats. Ms. Williamson also addressed the garbage problem and cans strewn about the allies. It was a consensus of the mayor and council members to place these items on a Public Works Committee agenda for discussion. Clerk’s Report The Hayward Composite Mountain Bike Team was issued a picnic license for the period of February 21-22, 2020 for the American Birkebeiner event. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Miller to go into executive session per §19.85(1)(c) conferring with legal counsel with respect to litigation in which the City is involved regarding the assessed value placed on Walmart. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Voight – yes. Motion carried. Ayes (6), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Gillis, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 7:30 p.m. ________________________________ _______________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer