Regular Council 02-20

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, February 10, 2020 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Council Absent: Ald. Kreyer Others Present: Attorney Kelsey, Director McCue, Foreman Metcalf, Chief Clapero, Assistant Chief Wohling, Clerk Poppe, Deputy Clerk Metcalf, Mike Stoffel, Brianna McKenzie, Kristy Maki, Vanessa Smith, Amanda Wilson and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. American Birkebeiner Ski Foundation – Update regarding the 2020 Events Kristy Maki, American Birkebeiner Ski Foundation, provided the mayor and council members with an update regarding the 2020 Birkie events. Maki stated that for the safety of the participants, pedestrian crossing of Main Street will be restricted to Hwy 63 and 5th Street during Friday and Saturday’s events. Maki requested permission to place bridge pieces in the municipal parking lot on Monday morning, prior to the installation of the bridge across Main Street on Tuesday. Maki also requested permission to place no parking signs on the east side (former Fuller building side) of Minnesota Avenue between 4th and 5th Streets so that baggage trucks will have easier access. A motion was made by Ald. Miller, seconded by Ald. Swan to approve the requests presented by Kristy Maki on behalf of the American Birkebeiner Ski Foundation to place bridge pieces in the municipal parking lot on Monday prior to the installation of the bridge across Main Street on Tuesday; and to place no parking signs on the east side (former Fuller building side) of Minnesota Avenue between 4th and 5th Streets. Motion carried. Hayward Area Chamber of Commerce – 2020 Musky Festival Event Requests A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the requests as submitted by Brianna McKenzie on behalf of the Hayward Area Chamber of Commerce in a letter date February 3, 2020 for the 2020 Musky Festival Dog Walk in the Park event and 5K & 10K Musky Run / Walk & Minnow Run events, as well as, the request to close the third block of Dakota Avenue at 5:00 p.m. on Thursday if the chamber deems it necessary to move the food vendors from Peoples Bank Midwest’s parking lot onto the street. Motion carried. Hayward Area Chamber of Commerce – 2020 Fall Festival Event Requests A motion was made by Ald. Gillis, seconded by Ald. Voight to approve the requests as submitted by Brianna McKenzie on behalf of the Hayward Area Chamber of Commerce in a letter dated February 3, 2020 for the 36th Annual Hayward Fall Festival event to be held on September 26, 2020. Motion carried. Red Cross Proclamation Mayor Munich read aloud a proclamation proclaiming March 2020 as Red Cross Month. Agreement between the City of Hayward and the Hayward Civic Club regarding the City’s help in obtaining funding for a failing irrigation system Attorney Kelsey informed the mayor and council members that as of the meeting time, he had not heard back from Mr. Konat, Hayward Civic Club, regarding the agreement. A motion was made by Ald. Miller, seconded by Ald. Williamson to table, at this time, any decision regarding the agreement between the City of Hayward and the Hayward Civic Club regarding the City’s help in obtaining funding for a failing irrigation system. Motion carried. Joint Powers Agreement – Sawyer County 911 Emergency System A motion was made by Ald. Gillis, seconded by Ald. Miller to approve the signing of the Sawyer County 911 Emergency System Joint Powers Agreement, as presented. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) A motion was made by Ald. Kennell, seconded by Ald. Williamson to approve the following: 1. Minutes: Public Works of 01/13; Finance of 01/13; Regular Council of 01/13 (abridged / unabridged) 2. From Police & Fire of 02/10: A. The purchase of seven Kenwood NX-5200K2 portable radios from Jackson Purchase 2 Way Radio Inc. for an amount of $12,726.70; and to approve the purchase of three Kenwood VM5000 mobile radios from General Communications for an amount of $6,686 B. The purchase of a 2020 Dodge Durango Pursuit AWD from Hayward Chrysler for an amount of $29,343 3. From Public Works of 02/10: A. no longer adding fluoride to the City’s water system once the City’s current fluoride supply is depleted B. the Professional Services Agreement with MSA for technical support & services for the ArcGIS Online System for an estimated amount of $9,000 through December 31, 2020 C. Information. The WI DNR has approved the City’s request for closure of the Hayward Landfill from the Remediation & Redevelopment (R&R) program. The site has been transferred back to long-term monitoring within the Waste and Materials Management program effective January 1, 2020. Monitoring of the landfill gas extraction system has been discontinued, as the system has been shut down. The City will no longer have to conduct private well sampling; and environmental monitoring will now be conducted annually during the month of June D. the proposal submitted by Municipal Well & Pump for Well 7 pump repairs estimated at $8,760 and Well 7 maintenance and rehabilitation services estimated at $18,100 E. Main Street Reconstruction Project: 1. Tabling any decision regarding the changing of the color of the light poles on Main Street until more information can be obtained regarding the costs associated with changing the color from green to black 2. Awarding the bid for the Main Street Reconstruction Project to Haas Sons, Inc. for a bid amount of $1,614,378.95 3. Update: the next step in the Main Street Reconstruction Project will be to sign the contracts and bid bond. In the next couple weeks, a pre- construction meeting will be held with the contractor and others; a meeting to update the business owners will also be held. Plans are to start the project in mid-March, weather permitting. In order to keep the business owners up-to-date regarding the progress of the project, meetings will be held once per week throughout the duration of the project. 4. From Finance of 02/10: A. The 2019 City of Hayward Budget Transfers as presented. General Government: Council -$2,900; Special Legal Counsel -$2,784; Mayor -$450; Clerk-Treasurer - $9,000; Election -$7,290; Accounting -$1,975; Assessor -$1,175; City Hall - $3,500; Public Restrooms -$145; Beautification -$1,600; Fire Hall -$1,000; Taxes/Charge Offs -$400; Other General Government +$46,765; Contingency Fund -$39,800; Public Safety: Police Department -$92,000; Fire Department - $6,000; Building / Zoning Enforcement -$1,500; Public Works: Hwy & Street Maintenance -$20,000; Snow & Ice +$6,000; Street Lighting -$7,000; Sidewalks - $5,600; Storm Sewers -$3,000; Parking Facilities -$2,400; Pedestrian / Bike Trail +$900; Health & Human Services: Animal Control -$300; Sanitation: Garbage Collection -$4,700; Landfill -$700; Recycling -$2,800; Culture & Recreation: Parks -$2,000; Celebration & Events +$12,100; Beach -$2,300; Conservation & Development: Planning Commission -$380; Capital Outlays: Transfer to Other Funds +$138,931; Public Works-Hwy & Streets +$12,617; Public Works Storm Sewer +$5,386 B. Payment of City General Fund Checks numbered 33246 through 33321; and Water & Sewer Fund Checks numbered 10770 through 10798. No account transfers were made in January. 5. Operator Licenses – Regular (June 30, 2020): Kathleen A Froberg; Chesney J Deyo; Randall R Jensen; Derek D O’Keefe; and Barrett A Johnson Prepared By: Clerk Poppe Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Public Comments Vanessa Smith provided information regarding the American Red Cross. Mike Kelsey addressed the mayor and council members, as a citizen and business owner in the City of Hayward, regarding the Birkie restricting pedestrian crossing of Main Street during Friday and Saturday’s events, stating that he didn’t feel it was in the best interest of the community. Chief Clapero stated that he was in agreement with Mr. Kelsey. Clerk’s Report The Hayward Lions Club has applied for a picnic license for the period of February 20-22, 2020; and the American Birkebeiner Ski Foundation has applied for a picnic license for the period of February 21-22, 2020. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Williamson to go into executive session per §19.85(1)(e) deliberating or negotiating the sale of a portion of City owned landfill property fronting Hwy 63. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Williamson, seconded by Ald. Voight to adjourn. The meeting was adjourned at 6:55 p.m. ________________________________ ___________________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer