Regular Council 01-20

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, January 13, 2020 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call: Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Clerk Poppe, Deputy Clerk Metcalf, Steve Buchart, Ben Popp, Mike Stamp and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Steve Butchart, Outdoor Ventures – Shamrock Shuffle Event Requests A motion was made by Ald. Miller, seconded by Ald. Kennell to approve the requests (same as in previous years), as presented by Steve Butchart, for the Outdoor Ventures Shamrock Shuffle event to be held on Saturday, March 21, 2020. Motion carried. American Birkebeiner Ski Foundation – Update regarding the 2020 Events Ben Popp, Executive Director – American Birkebeiner Ski Foundation, provided those in attendance with an update regarding the 2020 American Birkebeiner schedule of events; parking; limited crossing of Main Street by spectators; record number of skiers; etc. Business Improvement District Board Members – Resignation of Nate Gall; appointment of Troy Morgan A motion was made by Ald. Gillis, seconded by Ald. Williamson to accept the resignation of Nate Gall and approve the appointment of Troy Morgan to the Business Improvement District Board. Motion carried. Agreement between the City of Hayward and the Hayward Civic Club regarding the City’s help in obtaining funding for a failing irrigation system Attorney Kelsey provided the mayor and council members with a “draft” agreement between the City of Hayward and the Hayward Civic Club regarding the City’s help in obtaining funding for a failing irrigation system. The agreement will be placed on next month’s agenda for final approval. Loan Program for Businesses – Façade loan for businesses Information Only: Ald. Miller informed the mayor and council members about a façade loan program for businesses funded through the Northwest Regional Economic Development Fund. The loan program was created to help revitalize downtowns. Ald. Miller will work on creating guidelines for façade standards and various other program requirements. Placemaking with Wayfinding Signage – Signage for downtown municipal lots Information Only: Ald. Miller provided the mayor and council members with an update regarding a preliminary draft for directional signs provided by Sign Art; the request to have Sara Balbin, Dragonfly Studio, provide a price and ideas for art work to be placed on the bump out at Hwy 63 & Main Street; and obtaining pricing for bike racks. A motion was made by Ald. Miller, seconded by Ald. Voight to approve the following: 1. Minutes – Public Works of 12/09; Finance of 12/09; and Regular Council of 12/09 (abridged / unabridged) 2. From Public Works of 01/13: A. The Hayward Civic Club/Hayward Golf Club’s request to burn approximately 2.5 acres of trees and brush on site during preparation for the construction of a new pond; Greg Dobbs is to contact Director McCue to let him know when the burning will be conducted. B. The classification of a “residence” for the purpose of being billed for monthly garbage and recycling services: a “residence” must have a shower, toilet and kitchen facilities. C. Tabling any decision regarding the fluoridation of water, in order to give Director McCue time to contact Northlakes Community Clinic regarding the verbal agreement to pay $10,000 annually for the continued fluoridation of the water. Prepared By: Clerk Poppe D. Information Only – Wastewater Treatment Plant: Director McCue explained that the Total Nitrogen Removal Draft Facilities Plan prepared by Ayres Associates provided three alternatives for total nitrogen reduction. Alternative 1 provided for modifications to the already aerated cell 1 (covering of ponds) for a capital cost of $1,313,000; Alternative 2 provided for modification of the Wastewater Treatment Plant (covering of ponds, aeration & technical operation) for a capital cost of $3,328,000; and Alternative 3 provided for the construction of a winter storage pond for a capital cost of $4,303,000. E. Information Only: Director McCue stated that the specs for the Main Street Reconstruction Project will be let for bid by Friday, January 17th; the bids will be opened at 10:30 am on February 6th. The first two blocks of Main Street (from Hwy 63 to 3rd Street) are to be complete by May 21st. The total project is to be completed by June 24th. After June 24th, the contractor will be fined $5,000 per day for each day the project is not complete. 3. From Finance of 01/13: A. 2019 City of Hayward Budget Transfers - the 2019 City of Hayward Budget Transfers were not completed in time for the meeting. The 2019 City of Hayward Budget Transfers will be presented at next month’s meeting. B. The payment of City General Fund checks numbered 33155 through 33245; Water & Sewer Fund checks numbered 10740 through 10769; and the December account transfers. 4. A Transfer of Agent for Kwik Trip Inc. – from Todd Ramlet to John A Espe 5. Operator Licenses – Regular (June 30, 2020): Denise E Kannegiesser Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Public Comments No public comments were made. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Swan to go into executive session per §19.85(1)(e) deliberating or negotiating the sale of City owned property at Hwy 63 & Hwy 27; and at Hwy 27 & Bay Avenue. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Gillis, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 6:40 p.m. _______________________________ _________________________________ *Charles J Munich, Mayor *Lisa Poppe, Clerk-Treasurer