Regular Council 12-19

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, December 9, 2019 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Clerk Poppe, Foreman Metcalf, Deputy Clerk Metcalf, Butch Johnson, Brianna McKenzie, Chris Ruckdaschel, Mike Sabin, Kristy Maki, Ernest Martinson, Cyriel Talboom, Timothy Warner and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. American Birkebeiner Ski Foundation – Update regarding the 2020 Events & the Placement of finish line trailers at 4th Street and Main Street A motion was made by Ald. Gillis, seconded by Ald. Miller to approve the request, presented by Kristy Maki on behalf of the American Birkebeiner Ski Foundation, to place a VIP trailer at the Birkebeiner finish line on E Fourth Street at the intersection of Main Street. Motion carried. Hayward Area Chamber of Commerce – 2020 Musky Festival Event Requests A motion was made by Ald. Kennell, seconded by Ald. Williamson to approve the requests, as submitted by Brianna McKenzie in a letter dated December 9, 2019, for the 2020 Musky Festival events. Motion carried. Chuck Gunderson – Street Name Request – Bud Court, Gail Court, Nightingale Court or Rosebud Court A motion was made by Ald. Miller, seconded by Ald. Gillis to approve Nightingale Court as the name for the street accessing the Gunderson development off Davis Avenue. Motion carried. Business Improvement District Board Members – Resignation of Larry Mann; appointment of Jennifer Vobornik A motion was made by Ald. Kennell, seconded by Ald. Swan to accept the resignation of Larry Mann and approve the appointment of Jennifer Vobornik to the Business Improvement District Board. Motion carried. Agreement between the City of Hayward and the Hayward Civic Club regarding the City’s help in obtaining funding for a failing irrigation system No action was taken. Attorney Kelsey is in the process of drafting the agreement. State Trust Fund Loan Program – Submission of an application on behalf of the Hayward Civic Club for the cost of irrigation system upgrades A motion was made by Ald. Kennell, seconded by Ald. Miller to approve the City’s submission of an application to the State Trust Fund Loan Program on behalf of the Hayward Civic Club for the financing of the golf course irrigation system; and to authorize Mayor Munich and Clerk Poppe to execute the necessary documents to obtain the loan. Roll Call Vote: Ald. Gillis – yes, Ald. Johnson – yes, Ald. Kennell – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Swan – yes, Ald. Voight – yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Resolution No. 19-11: State Trust Fund Loan Program Borrowing Resolution – pertaining to the Hayward Civic Club’s irrigation system upgrades A motion was made by Ald. Kennell, seconded by Ald. Williamson to approve and adopt Resolution No. 19-11: Borrowing Resolution for the State Trust Fund Loan Program regarding the financing of the Hayward Civic Club’s irrigation system upgrades, as read into the record by Attorney Kelsey. Roll Call Vote: Ald. Gillis – yes, Ald. Johnson – yes, Ald. Kennell – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Swan – yes, Ald. Voight – yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Resolution No. 19-11 Submission of State Trust Fund Loan Application / Borrowing Resolution By the provisions of Sec. 24.66 of the Wisconsin Statutes, all municipalities may borrow money for such purposes in the manner prescribed, and, By the provisions of Chapter 24 of the Wisconsin Statutes, the Board of Commissioners of Public Lands of Wisconsin is authorized to make loans from the State Trust Funds to municipalities for such purposes. (Municipality as defined by Sec. 24.60(2) of the Wisconsin Statutes means a town, village, city, county, public inland lake protection and rehabilitation district, town sanitary district created under Sec. 60.71 or 60.72, metropolitan sewerage district created under Sec. 200.05 or 200.23, joint sewerage system created under Sec. 281.43(4), school district or technical college district.) THEREFORE, BE IT RESOLVED, that the City of Hayward, in the County(ies) of Sawyer, Wisconsin, borrow from the Trust Funds of the State of Wisconsin the sum of Eight Hundred Seven Thousand Five Hundred And 00/100 Dollars ($807,500.00) for the purpose of financing golf course irrigation system and for no other purpose. The loan is to be payable within 20 years from the 15th day of March preceding the date the loan is made. The loan will be repaid in annual installments with interest at the rate of 3.75 percent per annum from the date of making the loan to the 15th day of March next and thereafter annually as provided by law. RESOLVED FURTHER, that there shall be raised and there is levied upon all taxable property, within the City of Hayward, in the County(ies) of Sawyer, Wisconsin, a direct annual tax for the purpose of paying interest and principal on the loan as they become due. RESOLVED FURTHER, that no money obtained by the City of Hayward by such loan from the state be applied or paid out for any purpose except financing golf course irrigation system without the consent of the Board of Commissioners of Public Lands. RESOLVED FURTHER, that in case the Board of Commissioners of Public Lands of Wisconsin agrees to make the loan, that the Mayor and clerk of the City of Hayward, in the County(ies) of Sawyer, Wisconsin, are authorized and empowered, in the name of the city to execute and deliver to the Commission, certificates of indebtedness, in such form as required by the Commission, for any sum of money that may be loaned to the city pursuant to this resolution. The Mayor and clerk of the city will perform all necessary actions to fully carry out the provisions of Chapter 24, Wisconsin Statutes, and these resolutions. RESOLVED FURTHER, that this preamble and the resolutions and the aye and no vote by which they were adopted, be recorded, and that the clerk of this city forward this certified record, along with the application for the loan, to the Board of Commissioners of Public Lands of Wisconsin. Ratification of the 2020-2021 Police Union Contract A motion was made by Ald. Gillis, seconded by Ald. Voight to approve the ratification of the 2020-2021 Police Union Contract, as presented. Roll Call Vote: Ald. Gillis – yes, Ald. Johnson – yes, Ald. Kennell – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Swan – yes, Ald. Voight – yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) 2020 Wages & Benefits for Non-represented Employees A motion was made by Ald. Miller, seconded by Ald. Gillis to approve the 2020 Wages & Benefits for Non-represented Employees as follows: Department Heads - $68,328.00; Police Chief - $66,331.20; Assistant Police Chief - $59,321.60; Assistants - $57,595.20; Public Works Laborers - $22.35; Police Department Full Time Office Staff - $19.45; Police Department Part Time Office Staff - $15.58; Part Time Officer Ride Along Wage - $8.76; Part Time Officer Training Wage - $13.20; Part Time Officer Shifts & Special Events Wage - $18.87; Fire Inspector - $12 per inspection; Fire Administration - $11.00; Chief Election Inspector - $12.50; Election Inspectors - $11.50; Weeding / Watering - $12.00; Fire Department Annual Service Award Program – To Be Determined; Employee monthly contribution towards Health Insurance Premiums: Single – 10%; Family – 10%; Employee Contribution toward Wisconsin Retirement – 6.75%. Motion carried. Deeding of Flagstone Court and Limestone Loop in the Rock Creek Subdivision to Rock Creek Developers LLC A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the deeding of Flagstone Court and Limestone Loop in the Rock Creek Subdivision from the City of Hayward to Rock Creek Developers LLC. Roll Call Vote: Ald. Gillis – yes, Ald. Johnson – yes, Ald. Kennell – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Swan – yes, Ald. Voight – yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) A motion was made by Ald. Miller, seconded by Ald. Kennell to approve the following: 1. Minutes: Licenses, Permits & Ordinances of 11/12; Public Works of 11/12; Finance of 11/12; Regular Council of 11/12 (abridged / unabridged); Special Council of 11/14 (abridged / unabridged); and Public Works of 11/18 2. From Public Works of 12/09: A. Karen Jensen’s request to sponsor a bench at Shue’s Pond in memory of her mother who once owned the Mustard Seed Bed & Breakfast on California Avenue. B. The proposal submitted by S.E.H. to perform the operation, maintenance and progress reporting for the Hayward Landfill for 2020 for an amount not to exceed $12,000. C. Main Street Reconstruction – No action was taken. The placement of signage downtown directing people to parking and the hosting of “pop-up” activities to attract people downtown during the reconstruction were discussed. Prepared By: Clerk Poppe 3. From Finance of 12/09: A. The payment of City General Fund checks numbered 33089 through 33154; Water & Sewer Fund checks numbered 10721 through 10739; and the November account transfers. 4. Election Inspectors for the 2020-2021 Term as follows: Frank Metzinger – Chief Inspector; Charmaine Metzinger; Carol LaBarre; Myrna Huber; Leeann Conner; Tim Conner; Joan Botman; Maura Harrington; Helen Chevrier; and Lucy Gunther. 5. Operator Licenses – Regular (June 30, 2020): Paige M Klassa; Andrew S McRae; Carlos Escobedo; Nancy C DeMarr and Daniella K Beckwith Roll Call Vote: Ald. Gillis – yes, Ald. Johnson – yes, Ald. Kennell – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Swan – yes, Ald. Voight – yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Public Comments Ernest Martinson addressed the mayor and council members regarding the amount of tax exempt property within the City of Hayward. Cyriel Talboom and Mike Sabin addressed the mayor and council members regarding the mandated garbage service. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Kreyer to go into executive session per §19.85(1)(g) conferring with legal counsel with respect to litigation in which the City is or is likely to become involved. Roll Call Vote: Ald. Gillis – yes, Ald. Johnson – yes, Ald. Kennell – yes, Ald. Kreyer – yes, Ald. Miller – yes, Ald. Swan – yes, Ald. Voight – yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Williamson, seconded by Ald. Swan to adjourn. The meeting was adjourned at 7:15 p.m. ________________________________ __________________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer