Regular Council 07-19

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, July 8, 2019 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call: Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Clerk Poppe, Deputy Clerk Metcalf, Don Slattery, Ashley Shuman, Ben LaBarre, Assistant Chief Wohling, Jim Whittinghill, Gary Albee, Nicole Weiss and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Amendment to the Agenda A motion was made by Ald. Gillis, seconded by Ald. Kreyer to amend the agenda so that the item Proposals for Garbage & Recycling Services follows the Executive Session. Motion carried. Don Slattery – Request to close the Municipal Parking Lot at the corner of Hwy 63 & 27 on July 15, 2019 from 8:00 a.m. until 10:00 a.m. for approximately 200 motorcycles; and the request for a police escort A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the requests, presented by Don Slattery on behalf of the American Legion Riders, to close the municipal parking lot at the corner of Hwy 63 & 27 on Monday, July 15, 2019 from 8:00 a.m. until 10:00 a.m. for the gathering of approximately 200 motorcyclists participating in a fundraising event, and to provide the motorcyclists with a police escort. Motion carried. Kristy Maki, Lumberjack World Championships – Request to allow camping on the Lumberjack World Championship grounds during the 2019 event A motion was made by Ald. Gillis, seconded by Ald. Kreyer to approve the request, presented by Ashley Shuman on behalf of the Lumberjack World Championships, to allow camping on the Lumberjack World Championship grounds located off Hwy B during the 2019 Lumberjack World Championship event. Motion carried. Ordinance No. 539: An Ordinance Regarding Offenses by Juveniles (2nd Reading) A motion was made by Ald. Gillis, seconded by Ald. Kreyer to approve and adopt Ordinance No. 539: An Ordinance Regarding Offenses by Juveniles, as presented and provided in writing. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes, Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Honorary Veterans Way Road Sign It was a consensus of the council members to table any decision regarding the Honorary Veterans Way Road Sign until additional information regarding the appearance and placement of the sign is provided. Paving of Guard Street A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the paving of Guard Street from Hwy 77 to Nyman Avenue for an estimated cost of $42,549, money for the paving of Guard Street to be borrowed from the Room Tax Fund Balance; pay back of the room tax funds to be a budgeted item in the 2020 Public Works Department budget; and to approve the paving of approximately 1346 square feet of Bay Avenue for an estimated cost of $16,000, money for the paving of Bay Avenue to come from the Water & Sewer Fund. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan - yes, Ald. Voight - yes, Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the following: 1. Minutes: License, Permits & Ordinance of 6/10; Public Works of 6/10; Finance of 6/10; Regular Council of 06/10 (abridge / unabridged), and Public Works of 06/17 2. From Police & Fire of 07/08: A. The resignation of Officer Savannah Stanley Horman B. The posting, outside the department, of the full time officer position vacated by Officer Savannah Stanley Horman 3. From Public Works of 07/08: A. The painting of stop lines (not crosswalk lines) at the intersection of Vermont Avenue and Fourth Street B. A payment (#2) in the amount of $581,672.20 to the WI Department of Transportation for the Hwy 27 project C. Payment of the invoice submitted by A-1 Excavating in the amount of $4,839 to cut the casing pipes off of the water & sewer mains at Railroad Street D. Contract Modification No. 1 for the Hwy 27 project: including decreases in asphaltic curb of $6,360; addition to remove asphaltic surface of $2,325; addition for topsoil of $7,000; and the addition of a sump to the storm sewer of $1,800 for a net cost of $4,765 E. The tabling of any decision regarding Contract Modification No. 2 for the Hwy 27 project until additional information can be obtained and the results are provided for the water and soil testing 4. From Finance of 07/08: A. The renewal quotes submitted by the League of Wisconsin Municipalities Mutual Insurance for worker’s compensation coverage in the amount of $27,652; and general liability, automobile liability, auto physical damage, law enforcement, public official liability and no fault sewer backup coverage in the amount of $40,919 B. The payment of City General Fund checks numbered 32735 through 32794; Water & Sewer Fund checks numbered 10563 through 10587; and the June account transfers 5. Operator Licenses – Regular (June 30, 2020): Ryan M Culhane; Taylor A Nelson; Julie A Durovy-Meeker; Ronald R Mayfield; Frank C Lopez; Tali R Johnson; Stephanie Revelle; Christopher G Harris; Michael C Carlson; Steve M Jalowitz; Suzanne C Sterling-Bowen; Judith A Nispel; Bird D Parent; Arlene C Sanford-Gorde; Dena C Waquie (Approval of three licenses contingent upon the applicants correcting / completing their applications) Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan - yes, Ald. Voight - yes, Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) Clerk’s Report Hayward Hawk’s Baseball Inc. was issued a Temporary Class “B” Retailer’s License for the 2019 July 4th Community Picnic and Fireworks Celebration. Public Comments Frank Zufall asked for clarification as to how the results of the water and soil testing on the Hwy 27 project would impact the City’s decision to pay Hwy 27 Contract Modification No.2. Mayor Munich stated that the council would like to have all the information available in order to make an informed decision. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Miller to go into executive session per §19.85(1)(e) for the deliberation or negotiation of a contract for garbage & recycling services and for the deliberation or negotiation of an offer to purchase the 16 acre parcel of City owned property at the end of Towne View Road. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Prepared By: Clerk Poppe Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan - yes, Ald. Voight - yes, Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) Action from Executive Session - Proposals for Garbage & Recycling Services Attorney Kelsey stated that a motion was made and seconded in executive session to have Mayor Munich appoint an Ad Hoc Committee to negotiate a contract with Eagle Waste & Recycling Inc. based on the price structure and time frame put forward in the proposal submitted by Eagle Waste & Recycling Inc. Action from Executive Session – Offer to Purchase the 16 acre parcel of City owned property at the end of Towne View Road Attorney Kelsey also stated that a motion was made and seconded in executive session to reject the offer, submitted by S. C. Swiderski Land Company LLC, to purchase the 16 acre City owned parcel of property at the end of Towne View Road; and to continue to work with Ben and Ashley LaBarre regarding the purchase of the 16 acre parcel. Adjournment A motion was made by Ald. Gillis, seconded by Ald. Swan to adjourn. The meeting was adjourned at 7:10 p.m. __________________________________ ___________________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer