Regular Council 05-19

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, May 13, 2019 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Clerk Poppe, Deputy Clerk Metcalf, Kristy Maki, Brianna McKenzie, Mike Sabin, Robert & Linea Brunberg, Sandra Snider Okamoto, Max Okamoto, Scott Jaeger, Jim Whittinghill, Gary Albee and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Amendment to the Agenda A motion was made by Ald. Kennell, seconded by Ald. Gillis to amend the agenda so item: Garbage & Recycling Services follows item: ALS Walk / John Jaeckel Day. Motion carried. Kristy Maki, Lumberjack World Championships – Update regarding the 2019 Lumberjack World Championship Events Kristy Maki provided the mayor and council members with an update regarding the 2019 Lumberjack World Championship events. A motion was made by Ald. Miller, seconded by Ald. Gillis to approve the requests as presented by Kristy Maki on behalf of the Lumberjack World Championships to place a banner across Main Street from approximately July 1, 2019 through August 5, 2019 (coordinate with the Chamber-Musky Festival and the ALS/John Jaeckel Day); and to approve handicap parking, in addition to the number of spaces last year, on the pedestrian / bike trail from the front gate along Hall of Fame Drive. Motion carried. Hayward Area Chamber of Commerce – 2019 Musky Festival Car Show Location A motion was made by Ald. Kennell, seconded by Ald. Williamson to approve the request presented by Brianna McKenzie on behalf of the Hayward Area Chamber of Commerce to hold the 2019 Musky Festival Car Show in the municipal parking lot at the corner of Dakota Avenue and Second Street, over flow if needed to be on Second Street from Dakota Avenue to the alley; parking space for firefighter vehicles to remain open in front of the fire hall in case of an emergency. Motion carried. ALS Walk / John Jaeckel Day – Request to hang a banner across Main Street from August 1-26, 2019; and ALS Walk on August 24, 2019 A motion was made by Ald. Gillis, seconded by Ald. Kennell to approve the request to hang a banner across Main Street from approximately August 5, 2019 through August 26, 2019 in order to promote the ALS Walk and John Jaeckel Day (coordinate with Lumberjack World Championships). Motion carried. Garbage & Recycling Services – Request for proposals to provided residential curbside garbage & recycling pick-up to all residences within the City of Hayward Jim Whittinghill, Gary Albee & Scott Jaeger of Eagle Waste & Recycling Inc., provided a twenty minute presentation regarding the benefits of a municipality contracting with a single garbage & recycling service provider. A motion was made by Ald. Gillis, seconded by Ald. Kreyer to send out requests for proposals for garbage and recycling services for all residences within the City of Hayward. Motion carried. Ordinance No. 539: An Ordinance Regarding Offenses by Juveniles (1st Reading) A motion was made by Ald. Gillis, seconded by Ald. Kreyer to table the first reading of Ordinance No. 539: An ordinance regarding offenses by juveniles, in order to allow Attorney Kelsey additional time to review the proposed ordinance. Motion carried. Ordinance No. 540: An Ordinance Regarding Tobacco Free School Zones (1st Reading) A motion was made by Ald. Kennell, seconded by Ald. Miller to approve the 1st reading of Ordinance No. 540: An Ordinance regarding tobacco free school zones, with the amendment of the forfeiture amounts listed to read First Alleged Offense: $30.00; Second Alleged Offense (Within One Year): $50.00; Third Alleged Offense and Subsequent Alleged Offenses (Within One Year): $100.00. Motion carried. A motion was made by Ald. Miller, seconded by Ald. Williamson to approve the following: 1. Minutes: Public Works of 04/08; Finance of 04/08; Special Council of 04/08; Regular Council of 04/08 (abridged / unabridged); Annual Organizational of 04/16; Planning Commission of 05/02; Board of Review of 05/08; Special Council of 05/09 (abridged / unabridged) 2. From Police & Fire of 05/13: A. Assistant Chief Wohling to compare the cost to purchase versus lease a copier / scanner for the Police Department and then either purchase or lease a new copier / scanner (whichever is the most cost effective) from E O Johnson for an amount not to exceed $4,500. B. The purchase of a new thermal imaging camera; and an expense of approximately $3,220 from the Fire Department’s 2019 budget to be used toward the purchase of the new thermal imaging camera; the remaining cost to be covered by the Fire Department’s fundraising reserves. C. The Fire Department’s request to reserve the municipal parking lot by the fire hall on Saturday, May 18, 2019 from 1:00 p.m. until 8:00 p.m. for the staging of five fire trucks. 3. From Public Works of 05/13: A. the Hayward Garden Club’s request for funding in the amount of $425 to purchase the flowers and supplies needed to plant the flowerbed in the municipal parking lot at the corner of Hwy 63 & Hwy 27 this spring and to plant mums in the flowerbed later this fall B. the denial of Tom Shuman’s request to have a centerline painted on Nyman Avenue C. the denial of Ventures Unlimited’s (10578 Main Street) request to remove a parking stall on Third Street next to the alley in front of the garage door to their building in order to designate the parking stall as a loading / unloading zone D. Allowing the property owner at 10576 Hayward Court to remove two spruce trees from the City Right-of-Way in front of her property at her expense; provided the stumps are also removed and the removal of the trees and stumps is completed by a licensed and insured contractor. E. Information only: Director McCue informed the mayor and council members that the State has decided to replace the current Smith Creek culvert under Hwy 63 with two 53”X83” concrete culverts. The culvert replacement project would not occur until 2023 or 2024. Director McCue stated the project would fall in line with the next Community Development Block Grant cycle for which the City would be eligible to apply. Director McCue also stated that the reconstruction of Railroad Street could be added to the culvert project in order for the City to take full advantage of the CDBG funding available. F. the sale of a 1996 Dodge 1500 pickup truck, a 2000 Chevy ¾ ton pickup truck and a toolbox. G. Information only: Director McCue informed the mayor and council members that he talked with the DOT regarding the City’s request to lower the speed limit on Hwy 27 from S Florida Avenue south to Lee Road. The DOT would like to hold off on lowering the speed limit. The DOT would like to conduct a speed study prior to lowering the speed limit; however, a speed limit study cannot be conducted until after the Hwy 27 project is complete. H. Update regarding the Hwy 27 project: Director McCue stated that all new water main has been installed on the Hwy 27 project. From the City’s standpoint, the only thing that remains to be installed is sewer main from Hwy B to S Michigan Avenue. The sewer main will be installed later this fall. I. Payment of Invoice No. 395-0000128877 in the amount of $291,363.80 submitted by the Wisconsin Department of Transportation for the Hwy 27 project; subject to a breakdown of the charges being provided and approval by Ayres Associates. 4. From Finance of 05/13: A. The payment of City General Fund checks numbered 32561 through 32654; Water & Sewer Fund checks numbered 10502 through 10534; and the April account transfers 5. Operator Licenses – Regular (June 30, 2019): Jennifer A Maichle; Darcie L Sudenga and Paula J Secord 6. The issuance of a Class “B” Fermented Malt Beverage License to Hayward Hawks Baseball Inc. for the period of June 1-September 1, 2019, Michael A Kelsey, agent, 15930 W Fifth Street 7. The Transfer of Agent requested by Kwik Trip Inc. from Jamie Greer to Todd Ramlet Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Prepared By: Clerk Poppe Public Comments Sandra Snider Okamoto and Linea Brunberg addressed the mayor and council members regarding the Smith Creek flooding and high ground water issues. Ald. Miller reminded those in attendance of the Placemaking event scheduled for May 14th at 5:30 p.m. at the Veterans Community Center. Executive Session A motion was made by Ald. Gillis, seconded by Ald. Kreyer to go into executive session per §19.85(1)(e) for the purpose of deliberating or negotiating the sale of City property and the investing of public funds. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Kreyer, seconded by Ald. Williamson to adjourn. The meeting was adjourned at 7:50 p.m. _______________________________ ____________________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer