Regular Council 02-19

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, February 11, 2019 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight and Ald. Williamson Others Present: Attorney Kelsey, Foreman Metcalf, Chief Clapero, Assistant Chief Wohling, Clerk Poppe, Deputy Clerk Metcalf, Kristy Maki, Peter Spencer, Brianna McKenzie and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Kristy Maki – Update regarding the 2019 Birkie Events Kristy Maki, American Birkebeiner Ski Foundation, provided those in attendance with an update regarding the 2019 Birkie events, busing & parking concerns and course conditions. Peter Spencer, Chequamegon Fat Tire Festival – Changes requested for the 2019 Chequamegon Fat Tire Festival: 1:00 p.m. Pro Start; Busing; Parking; etc. A motion was made by Ald. Kennell, seconded by Ald. Williamson to approve the requested changes (busing, 1:00 p.m. Pro Start with police escort and the closing of Main Street in front of the Primary School on Friday evening) to the 2019 Chequamegon Fat Tire Festival event as submitted in a document titled “Chequamegon MTB Festival, Pro Start | Busing” and as presented to the council by Peter Spencer, Regional Event Manager. Motion carried. Hayward Area Chamber of Commerce – 2019 Musky Festival Event Requests A motion was made by Ald. Gillis, seconded by Ald. Kreyer to approve the requests for street closures, sidewalk sales and an event banner to be hung across Main Street, as submitted by Brianna McKenzie on behalf of the Hayward Area Chamber of Commerce in a letter dated January 30, 2019, for the 2019 Musky Festival event. Motion Carried. (Note: The location and closures requested for the car show are based on the number of entries. Closure of either a portion of the municipal parking lot or Dakota Avenue from Second Street to Fourth Street on Saturday, June 22, 2019 from 7:00 a.m. until 5:00 p.m. was requested; not both locations simultaneously.) Hayward Area Chamber of Commerce – 2019 Fall Festival Event Requests A motion was made by Ald. Miller, seconded by Ald. Voight to approve the requests for street closures, sidewalk sales & an event banner to be hung across Main Street, as submitted by Brianna McKenzie on behalf of the Hayward Area Chamber of Commerce in a letter dated January 30, 2019, for the 35 th Annual Hayward Fall Festival event to be held on Saturday, September 21, 2019. Motion carried. Police Chief & Assistant Police Chief Wages for 2019: Police Chief Forgoing his three percent wage increase for 2019; the Assistant Police Chief receiving a three percent wage increase on January 1, 2019 and a three percent wage increase on July 1, 2019 Attorney Kelsey stated that he had not yet obtained an opinion from Attorney Mindy Dale regarding the police department wage request. A motion was made by Ald. Miller, seconded by Ald. Gillis to table any decision regarding the police chief forgoing his three percent wage increase for 2019; and the assistant police chief receiving a three percent wage increase on January 1, 2019 and an additional three percent wage increase on July 1, 2019 until an opinion regarding the request can be obtained from the City’s labor attorney. Motion carried. A motion was made by Ald. Gillis, seconded by Ald. Kennell to approve the following: 1. Minutes: Public Works of 01/14; Ad Hoc of 01/14 (Purchase of Property); Finance of 01/14; and Regular Council of 01/14 (abridged & unabridged) 2. From Public Works of 02/11: A. Information Only. Attorney Kelsey stated that he has prepared a draft copy of a Developer’s Agreement between the City of Hayward and Jeremy Hill, Hill Construction LLC. Attorney Kelsey stated that upon review, minor changes need to be made to the draft copy. The agreement will be amended and presented at next month’s council meeting. B. The purchase of a 2019 Ford F250 4x4 Regular Cab pickup truck from Don Johnson Cumberland Motors for an amount of $27,750, less a trade-in allowance of $11,500 for a 2011 2500 Chevy Silverado 4X4 pickup for a total out of pocket cost of $16,250; the current Boss V-Plow on the 2011 Chevy to be traded in on a new Boss V-Plow purchased from Naylor’s Auto Repair. C. A motion was made by Ald. Miller, seconded by Ald. Swan to remove “The hiring of Greg Schultz to supervise the installation of the water & sewer on the Hwy 27 DOT project” from the consent agenda to allow for further discussion and individual action. Motion carried. (Item was acted upon immediately following the consent agenda items.) D. The purchase of a new flowmeter for Well 8 from Energenecs Inc. for an amount of $4,557.63. 3. From Finance of 02/11: A. The 2018 Budget Transfers as follows: General Government: Council -$2,000; Special Legal Counsel -$3,000; Mayor -$350; Election -$3,900; Accounting - $3,500; Assessor -$1,300; City Hall -$1,000; Bathrooms +$915; Beautification +$14,500; Taxes/Charge-offs +$765; Contingency -$39,800; Public Works: Snow & Ice +$31,000; Sidewalks -$3,000; Storm Sewers +$10,464; Parking Facilities -$2,000; PED/ Bike Trail +$1,200; Health & Human Services: Animal Control -$300; Sanitation: Garbage Collection +$1,500; Landfill -$750; Recycling -$1,000; Culture & Recreation: Celebration & Events +$14,500; Conservation & Development: Planning Commission +$250; Capital Outlay: Police Department +$1,306. (Note: It was discovered during the typing of the minutes that the budget transfers were not in balance. Amended 2018 budget transfers will be presented at next month’s meeting) B. Payment of City General Fund checks numbered 32330 through 32414; and Water & Sewer Fund checks numbered 10429 through 10455. There were no account transfers made in January. 4. Operator Licenses – Regular (June 30, 2019): Emma S Noyce; Samantha Phillis; Barrett A Johnson; and Tiffany C Haury 5. A Transfer of Agent from Jared Egger to Jill Gajewski on a Class “B” Fermented Malt Beverage License as requested by the Hayward Sports Center Inc. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) 2. From Public Works of 02/11: C. The hiring of Greg Schultz to supervise the installation of the water & sewer on the Hwy 27 DOT project - A motion was made by Ald. Miller, seconded by Ald. Swan to table any decision regarding the hiring of Greg Schultz to supervise the installation of the water & sewer on the Hwy 27 DOT project until additional information and clarification can be obtained regarding the position (independent contractor versus City employee) and the qualifications required. Motion carried. Clerk’s Report The Hayward Lions Club has applied for a temporary Class “B” Retailer’s license for the period of February 21-23, 2019 (15806 Hwy 63). The American Birkebeiner Ski Foundation has applied for two temporary Class “B” Retailer’s licenses for the period of February 22-23, 2019 (10583 Main Street & 10514 Main Street). Public Comments Ald. Miller addressed the mayor and council members regarding the use of alcohol, tobacco and vaping devices by minors; suggesting that the City review and update its current ordinances regulating the use/possession of alcohol & tobacco and vaping devices. Frank Zufall asked for clarification regarding the purchase of a new 2500 4x4 pickup truck and snowplow. Prepared By: Clerk Poppe Executive Session Executive Session per 19.85(1)(e) for the purpose of deliberating or negotiating the investing of public funds - The council decided not go into executive session. Action from Executive Session No action was taken, as the council did not go into executive session. Adjournment A motion was made by Ald. Gillis, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 6:40 p.m. _________________________________ ____________________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer