Regular Council 04-18

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, April 9, 2018 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis; Ald. Johnson; Ald. Kennell; Ald. Kreyer; Ald. Miller; Ald. Swan; Ald. Voight; and Ald. Williamson Others Present: Attorney Kelsey; Director McCue; Chief Clapero; Clerk Poppe, Deputy Clerk Metcalf; Mike Stoffel; Kristy Maki; Charles Gundersen; Ben LaBarre; Dan & Sue Weingarten; Sheriff Mrotek; Travis Paffel; Marc Helwig; Tweed Shuman; Don Mrotek; Sandra Snider Okamoto & son; Tysa Goold; and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Kristy Maki, American Birkebeiner – Information / Requests for the Lumberjack World Championship Events Kristy Maki, American Birkebeiner Foundation, informed the mayor and council members that the American Birkebeiner Foundation will be helping organize the Lumberjack World Championship events to be held in July. Ordinance No. 533 Amending the City’s ATV/UTV ordinance; adding certain streets & highways to the City’s trail system (First Reading) Attorney Kelsey read aloud Ordinance No. 533 which amends the City’s ATV/UTV ordinance; adding certain streets & highways to the City’s trail system. This was the first reading of the ordinance. The second reading will be completed at the May council meeting. A motion was made by Ald. Kennell, seconded by Ald. Kreyer to approve the first reading of Ordinance No. 533: amending the City’s ATV/UTV ordinance. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) Petition for Annexation – Charles & Tracey Gundersen and Trent & April Johnson: Davis Woods Development located off Davis Avenue A motion was made by Ald. Gillis, seconded by Ald. Kennell to approve the petition for direct annexation, submitted by Charles & Tracey Gunderson and Trent & April Johnson, for the Davis Woods Development located off Davis Avenue. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) An ordinance authorizing the annexation will be presented at next month’s council meeting. A motion was made by Ald. Gillis, seconded by Ald. Kennell to approve the following: 1. Minutes: Public Works of 03/12; Finance of 03/12; and Regular Council of 03/12 (abridged / unabridged) 2. From Public Works 04/09: A. Award bid for 2 nd Street storm sewer project: Mike Stoffel, Ayres Associates, addressed the mayor and council members regarding the lowest bidder, Legacy Construction Services. Mr. Stoffel recommended that the council members make a determination that Legacy Construction Services not be considered a responsible bidder for the 2 nd Street storm sewer project as Legacy has not completed a project of this size and scope; Legacy lacks sufficient staffing; reference checks indicated Legacy has had timeliness and bonding issues; the State of Wisconsin has not qualified Legacy for this size of project; the bonding company has concerns about being able to bond Legacy for a project of this size, timeline, and complexity; and this project will require extensive CDBG and Federal Davis Bacon wage rate compliance and paperwork. Mr. Stoffel stated that the bid should be awarded to the lowest, responsible bidder. A motion was made by Ald. Kennell, seconded by Ald. Gillis to amend the agenda; removing item 2. A. Award bid for 2 nd Street storm sewer project from the consent agenda; item 2. A. Award bid for 2 nd Street storm sewer project will be addressed immediately following the consent agenda. Motion carried. B. Moving forward with the FEMA housing acquisitions, obtaining appraisals for each of the seven houses / properties. Director McCue provided the mayor and council members with additional information regarding the FEMA housing acquisitions. Seven houses will be a part of the FEMA acquisitions. The City will need to front all the costs associated with the acquisitions and demolition. The City will then need to submit a request to FEMA for reimbursement. It usually takes one to two weeks to receive a reimbursement payment from FEMA. C. The purchase of a Big’s Easy Lift (manhole cover lift) with large wheels in the amount of $1,801 plus shipping. D. The purchase of three green decorative street lights for Second Street from Graybar for an approximate cost of $6,900; the money to purchase the lights is to come from room tax funds. E. Information Only. The City of Hayward (Public Works Department) received Wisconsin Rural Water Association’s 2018 Water System of the Year award. The mayor and council members congratulated Director McCue and his staff on a job well done. F. Information Only. Mayor Munich informed the council members that Dale Romsos, S.E.H., had addressed the Public Works Committee members regarding the Bay Avenue water / cell tower and future telecommunication issues and concerns. 3. From Police & Fire of 04/09: A. Fire Department: A pay increase for responding to calls - $20 for the first hour and each additional hour thereafter (currently $20 for the first hour and $15 for every hour after the first hour); A pay increase for meetings attended - $15 per meeting attended (currently $10 per meeting attended). B. Police Department: Posting for the full time officer position vacated by Officer Drew Knoop and creating an eligibility list from which to fill future vacant positions, as the police department could potentially have three vacant full time officer positions within the next couple of months. C. Police Department: Information Only. Chief Clapero stated that repairs have been made to the 2005 Jeep. The Jeep is currently running fine; however, the Jeep is starting to show signs of wear and may need to be replaced in the near future. Chief Clapero is searching for a used SUV to replace the 2005 Jeep. D. Police Department: Information Only. Chief Clapero stated that the police department conducted alcohol compliance checks on Thursday, March 29 th . A number of the establishments visited failed the compliance checks when the sellers / servers sold to the underage officer. 4. From Finance of 04/09: A. The payment of City General Fund checks numbered 31480 through 31564; and Water & Sewer Fund checks numbered 10148 through 10171; there were no account transfers made in March. 5. Operator Licenses: Regular (June 30, 2018): Ben J Vandehey; Dawn Quaderer; and Jared T Egger Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) Prepared By: Clerk Poppe From Public Works of 04/09: 2. A. Award bid for 2 nd Street storm sewer project. A motion was made by Ald. Miller, seconded by Ald. Kreyer to find Legacy Construction Services not a responsible bidder. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) A motion was then made by Ald. Miller, seconded by Ald. Swan to award the bid for the 2 nd Street storm sewer project to the lowest, responsible bidder, Haas Sons Inc. in the amount of $443,002.70. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Public Comments Sheriff Mrotek addressed the mayor and council members; extending an open invitation to communicate and work together for the benefit of the community. Clerk’s Report A Picnic license was issued to the Hayward Area Chamber of Commerce for a Business After 5 event held March 29 th . Executive Session A motion was made by Ald. Gillis, seconded by Ald. Williamson to go into executive session per §19.85(1)(e) deliberating or negotiating the purchase of City owned property located off Olker Road – south of the Fox Run Subdivision; and the purchase of property located at 10597 Kansas Avenue. Roll Call Vote: Ald. Gillis – yes; Ald. Johnson – yes; Ald. Kennell – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Voight – yes; Ald. Williamson – yes Motion carried. Ayes (8), Nays (0) Action from Executive Session No action was taken. Adjournment A motion was made by Ald. Kennell, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 7:40 p.m. __________________________________ ________________________________ *Charles J Munich, Mayor *Lisa Poppe, Clerk-Treasurer