Regular Council 02-18

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, February 12, 2018 MINUTES The meeting was called to order by Mayor Munich at 6:00 p.m. Roll Call Council Present: Mayor Munich, Ald. Gillis, Ald. Johnson, Ald. Kennell, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Voight, and Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Clapero, Assistant Chief Wohling, Clerk Poppe, Deputy Clerk Metcalf, Kristy Maki, Chris Ruckdaschel, Charles & Tracey Gundersen, Joe Farone, Don Mrotek, Ben Welnak, Don Semler, and Frank Zufall Pledge of Allegiance The Pledge of Allegiance was recited. Kristy Maki, American Birkebeiner – Introduction of new Finish Line Chief and an update on the 2018 Birkie Events Kristy Maki, American Birkebeiner Ski Foundation, introduced Ben Welnak as the new finish line chief; and then proceeded to provide an update on the 2018 American Birkebeiner events. Hayward Chamber of Commerce – 2018 Musky Festival Requests for Street Closures, Sidewalk Sales, Event Banner, Carnival and 5K/10K Run/Walk & Minnow Run A motion was made by Ald. Gillis, seconded by Ald. Voight to approve the requests as submitted by Cathy Larson on behalf of the Hayward Area Chamber of Commerce in two letters, both dated February 2, 2018, for the 2018 Musky Festival street closures, sidewalk sales, event banner, carnival, 5K/10K Run/Walk and the Minnow Run. Motion carried. Hayward Chamber of Commerce – Request (on behalf of the St. Croix River Association’s “Namekagon Paddle” group) to allow camping for a maximum of 80 people on the Comfort Suites property on Monday evening, June 11, 2018 A motion was made by Ald. Gillis, seconded by Ald. Williamson to approve the request as submitted by Chris Ruckdaschel on behalf of the St. Croix River Association’s “Namekagon Paddle” group in an email dated January 18, 2018, to allow camping for a maximum of 80 people on the Comfort Suites property on Monday evening, June 11, 2018. Motion carried. Gundersen/Johnson – Costs to Install Water & Sewer Service to Proposed Development off Davis Avenue. (City pays versus Developer pays) A motion was made by Ald. Kennell, seconded by Ald. Williamson to deny the request presented by Charles & Tracey Gundersen and Trent & April Johnson asking the City to share the costs associated with the extension of water & sewer services to the Davis Woods Development located off Davis Avenue. Roll Call Vote: Ald. Gillis - yes, Ald. Johnson - yes, Ald. Kennell - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Voight - yes, and Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Ordinance No. 533 – Annexation of Gundersen/Johnson property located off Davis Avenue (2 nd Reading) Charles Gundersen requested that the petition for annexation of the property (Davis Woods Development) located off Davis Avenue be withdrawn; making Ordinance No. 533 null and void. A motion was made by Ald. Gillis, seconded by Ald. Kennell to grant Charles Gundersen’s request to withdraw the petition for annexation of the property (Davis Woods Development) located off Davis Avenue; making Ordinance No. 533 null and void. Motion carried. Ayes (8), Nays (0) Amending the Agenda A motion was made by Ald. Kennell, seconded by Ald. Williamson to amend the agenda so that the ATV Alliance’s request was considered prior to the Spillman Technologies Inc. agreement. Motion carried. ATV Alliance – Request to Add Certain City Streets, a portion of Hwy B and Portions of Hwy 63 & Hwy 27 to the City of Hayward ATV/UTV Tail System A motion was made by Ald. Miller, seconded by Ald. Kreyer to approve the request submitted by the Sawyer County Snowmobile and ATV Alliance, the Sawyer County/LCO Economic Development Group and the Hayward Area Chamber of Commerce to add the following roads to the City of Hayward’s ATV/UTV trail system: Hwy B from Chippewa Trail to Hwy 27; Hwy 27 from Hwy B south to S Florida Avenue; Hwy 27 from Hwy B north to Hwy 63; Olker Rd from Hwy B to Town of Hayward line; Dakota Avenue from Hwy 63 to 5 th Street; Main Street from Railroad Street to 5 th Street; Kansas Avenue from railroad Street to 5 th Street; 2nd Street from Vermont Avenue to California Avenue; 3 rd Street from Dakota Avenue to Kansas Avenue; and 4th Street from Dakota Avenue to Kansas Avenue; and to authorize Attorney Kelsey to draft an ordinance to be presented at next month’s meeting authorizing such. Roll Call Vote: Ald. Gillis - yes, Ald. Johnson - yes, Ald. Kennell - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - no, Ald. Voight - yes, and Ald. Williamson – yes. Motion carried. Ayes (7), Nays (1) Spillman Technologies Inc. – Agreement for the Purchase & Maintenance of New Records Management Software for the Police Department A motion was made by Ald. Miller, seconded by Ald. Kennell to approve the agreement between the City of Hayward and Spillman Technologies Inc. as presented and to authorize the mayor and clerk to sign the document on behalf of the City: Total cost of the software -$83,445 (to be paid over five years at zero percent interest -$16,689 per year) – 1 st payment to be made in 2018; the prepayment of five years of maintenance fees totaling $35,104.50 – to be paid in one lump sum in February 2019. Roll Call Vote: Ald. Gillis - yes, Ald. Johnson - yes, Ald. Kennell - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Voight - yes, and Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) A motion was made by Ald. Miller, seconded by Ald. Kreyer to approve the following: 1. Minutes: Police & Fire of 01/08; Public Works of 01/08; Finance of 01/08; Regular Council of 01/08 (abridged / unabridged); Special Council of 01/15 (abridged / unabridged); Special Council of 01/22 (abridged / unabridged) 2. From Public Works of 02/12: A. Granting permission to the property owners along Nursery Road to clear the City owned property between Nursery Road and the old railroad grade (bike trail) in front of their property in order to obtain improved visibility of their businesses from Hwy 63. 3. From Finance of 02/12: A. The 2017 City of Hayward Budget Transfers: General Government: Council - $2,500; Municipal Court +$3,047; Special Legal Counsel -$2,850; Mayor -$400; Clerk-Treasurer -$295; Election -$5,700; Accounting -$1,000; Assessor +$12,745; Public Safety: Police Department -$3,405; Public Works: Highway & Street Maintenance -$10,000; Snow & Ice +$8,650; Street Lighting -$5,000; Sidewalks -$5,000; Storm Sewers +$24,200; Parking Facilities -$3,000; Health & Human Services: Animal Control -$300; Sanitation: Garbage Collection - $950; Landfill -$2,000; Recycling -$5,000; Conservation & Development: Planning Commission - $1,600; Capital Outlay: Police Department +$358. B. The payment of City General Fund checks numbered 31288 through 31389; Water & Sewer Fund checks numbered 10095 through 10124; and the January account transfers. 4. Police Department New Hires (Part-Time Reserve Officers): Christopher Pupp; Jacob Anderson; and Brandon Barnes-approval pending results of psychological evaluation. 5. Operator Licenses: Regular (June 30, 2018): Melanie R Wilson; Katrina K Maiwald; Jennifer A Peterson; Timothy J Schletty; Jennifer Marshall; and Brenna M Hoag 6. The issuance of a Class B Beer and Class C Wine License for the period of February 13, 2018 to June 30, 2018 to Main Street Tacos, Sandra Alfaro, agent, 10560 Main Street, Hayward WI 54843 Prepared By: Clerk Poppe Roll Call Vote: Ald. Gillis - yes, Ald. Johnson - yes, Ald. Kennell - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Voight - yes, and Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Public Comments Frank Zufall asked for clarification regarding the proposed additions to the City of Hayward’s ATV/UTV trail system. Clerk’s Report The Hayward Lion’s Club and the American Birkebeiner Ski Foundation have applied for “picnic” licenses for the 2018 Birkie events. Adjournment A motion was made by Ald. Miller, seconded by Ald. Kreyer to adjourn. The meeting was adjourned at 6:45 p.m. _______________________________ _______________________________ *Charles J Munich, Mayor *Lisa Poppe, City Clerk-Treasurer