04 April Meeting Minutes

Phantom Lakes Management District April 26th, 2024, 6:00 pm Meeting Minutes Virtual Meeting APPROVED 1. Call to Order a. Meeting called to order by Chairman Joe Graczyk at 6:00 PM 2. Open Meeting Notice a. The meeting was noticed and posted according to law. 3. Roll Call a. Board Members Present: Joe Graczyk, Adam Miller, Jake Jagmin, Joanne Tlachac- Hehn, Scott Babinat, County Supervisor Darlene Johnson, and Town of Mukwonago Representative Dave Dubey. Also Present: Colleen Mutchler, Dawn Wilson, Chad Klawitter, Bob Brill, John Lawman and late addition Dave Chyla. 4. Open Forum a. Joanne Tlachac-Hehn presented the topic of wave enhanced boat restrictions occurring in Wisconsin. At this time PLMD does not see a reason to restrict Upper or Lower Phantom Lake. b. Chairman Joe Graczyk attended the Village Committee of the Whole meeting, PLMD fireworks approved. Chairman also attended a meeting at the Town where he answered a few questions about the new harvester. c. Treasurer Jagmin will have the USDA contract at the next meeting. d. Resident Steve Todd completed registration of the Wednesday Bass League on Phantom Lake. 5. Announcements & Correspondence a. Assistant Colleen Mutchler reviews letters from the PO box concerning insurance, CD account and reactivation of withholding account with WI Department of Revenue. b. SEWRPC received a grant and requested to interview PLMD about Phantom Lakes water quality and harvesting program. An overwhelming amount of information required, PLMD opted out of the interview. 6. Clean Boats Clean Water a. Resident Steve Todd presented progress for the CBCW program for 2023-2024. 2023 is closed out and overall, a success. The 2024 season is on track, employees hired, and $1,000 advance check received last month. 7. Harvesting Permit Update a. Treasurer Adam Miller reported that the court attached an order to our case with deadlines to file briefs. July 8th, 2024 @ 1:30pm a virtual trail will occur. Each side presents a case, and the judge will determine the outcome. 8. Secretary’s Report a. Secretary Jake Jagmin made a motion to approve the January meeting minutes with an edit concerning a title change and spelling. County Supervisor Darlene Johnson seconds. Motion carries. 9. Treasurer’s Report a. Treasurer’s Report read by Treasurer Adam Miller. County Supervisor Darlene Johnson makes a motion to approve Treasurer’s report. Board member Joanne Tlachac-Hehn seconds. Motion carries. 10. PLMD Accounting a. Treasurer Adam Miller has been getting our relationship with Business Accounting & Tax Professionals started. Our withholding account with the state needed to be reopened and PLMD’s address is incorrect with the IRS. Should have the FEIN number within two months. b. Board members and employees need to fill out new hire paperwork with Absolute for payment and tax purposes. 11. Harvester Report a. Harvester Manager Dawn Wilson reports. New signs are up at the end of Wahl where the harvesters, truck and conveyor are stationed. Mulch was delivered along with 4 steel lock boxes donated from the Village of Mukwonago. b. The blue harvester was launched on Friday April 19th with assistance from Inland Lake Harvesters. c. The truck has a flashing light and a few other issues, will need to be serviced. d. Phantom Junction has changed the schedule to recognize PLMD’s firework show on July 3rd. e. Father’s Day Parade paperwork has been submitted. 12. Harvesting Map Sings a. Signs noted as absent or tattered after the winter season. b. Chad Klawitter remounted the sign at Phantom Glen Park Launch. 13. YMCA Barn a. Some progress has been made on the PLMD side of the YMCA barn, once complete a dividing wall will be erected. The beam above the door will be fixed as well. 14. New ILH-1000 Harvester a. Assembly is underway. Estimated completion is set for June or end of May. 15. 2024 Fireworks a. The projected July 3rd program from Five Star Fireworks is 12.5 minutes long with less shells than last year for $7,500. The budget allocates $6,500 and donations are anticipated to total $1,000. b. Secretary Jake Jagmin makes a motion to sign the contract with Five Star Fireworks in the amount of $7,500 plus any amount of donations received for a firework display on July 3rd. County Supervisor Darlene Johnson seconds. Motion carries. Chairman Joe Graczyk to sign the contract. 16. Town Property a. Chairman Joe Graczyk and Town Representative Dave Dubey were at the Village Committee of the Whole meeting to discuss Wahl Avenue. Village objected to a fence and shed while consenting to a porta potty and lockboxes for storage. The Village will consider revisiting the need for a fence if something occurs. Village encourages additional signage to keep trespassers away. b. Town Representative Dave Dubey will receive and make edits to the proposed lease. Chairman Joe Graczyk and Secretary Jake Jagmin look to sign the contract in the coming weeks. 17. Next Virtual Meeting Thursday May 16th, 2024, at 6pm 18. Adjournment a. Motion made to adjourn meeting at 6:55pm by Town Representative Dave Dubey. Seconded by County Supervisor Darlene Johnson. Motion carried.