2024-06-19 Joint Village Town Minutes – Approved

Village of Mukwonago Walworth and Waukesha Counties Joint Village & Town Board Meeting Minutes of June 19, 2024 Page 1 of 2 MINUTES OF THE JOINT VILLAGE & TOWN BOARD MEETING Wednesday, June 19, 2024 Time: 5:30 pm Place: Mukwonago Village Hall, 440 River Crest Ct., Mukwonago, WI 53149 Call to Order President Winchowky called the Village meeting to order at 5:31pm. Town Chair Topczewski called the Town Meeting to order at 5:31pm. Roll Call Present for the Village: Trustee Brill, D. Johnson, K. Johnson, Meiners, Porter, Reeves, and Winchowky. Also present for the Village: Diana Dykstra, Diana Doherty, and Attorney Buikema. Present for the Town: Chair Topczewski, Supervisor Boucher, Yerke, Wrasman (arrived at 5:36pm). Also present: Attorney john Macy, Administrator Karalewitz. Absent: Kay Clabaut New Business Discussion and possible action on capital expenditure of engine replacement and prepayment option. Chief Stien presented information on the Pierce Truck. He noted the truck is 10’6 in height and his prior handout said 10’ They received three quotes; E-One, Pierce, and Rosenbauer. He discussed the review of all three and a price increase on August 1st. Assistant Chief Wegner noted the committee recommended Pierce due to sales and service. It was noted they have a 25-30 year life expectancy and this was set at 2027 Emissions Standards and lead time is 4 years. Finance Director Doherty noted that she would feel more comfortable with a 3 year CD for the Village at $650,000 at 4.95% to make up any savings as suggested for the pre- payment option. Town Administrator Karalewitz noted the Town doesn’t have the money. They can’t borrow for a product they don’t have. She further questioned some of the contract language that would leave the final cost unknown. Town Supervisor Yerke noted he would be in favor of going with the Pierce Truck as recommended. Town Chairman Topczewski noted the contract provisions favor the contractor and not the municipalities. This is set for 2026 replacement and expressed his concern what the election could have on this manufacturer for emissions. He would prefer not to move forward. He would like to postpone and would not want to pre-pay. There is no requirement to put money down. Town Supervisor Lyle Boucher noted he would like to go with the Pierce Truck as recommended. Town Supervisor Wrasman noted he would also agree with Pierce but would like to hold off until financing can be worked out. Village of Mukwonago Walworth and Waukesha Counties Joint Village & Town Board Meeting Minutes of June 19, 2024 Page 2 of 2 Boucher/Gilbert motion to approve the purchase of a Pierce Fire Truck subject to working out the details of the contract and borrowing from our Auditor. Motion carried. Peter Topczewski opposed. Reeves/Meiners motion to approve subject to the same contingencies as the Town. Unanimously carried. Discussion and possible action regarding MOU Of Joint Amended Joint Agreement, Section V Part "E" regarding use of annual settlement excess revenues. Chair Topczewski noted that ProHealth contract paid us at medicare rates and we anticipated shortfalls and established this account for coverage. They no longer pay at those rates and are now paying full rates. He noted he doesn’t see a need for this fund. Chief noted in 2022 they were previously short by 103,000 in revenue and in 2023 they agreed to replenish this fund. This isn’t the transfer fund. It is operational and he agrees. Town Administrator Karalewitz noted the auditor is suggesting a separate fund, so you will see those proceeds separated in the Town. The Village already has a separate fund. Attorney Macy noted if you are not going to fund this you should repeal the language. There was further discussion regarding the language for the MOU. Peter Topczewski /Lyle Boucher motion to remove the last sentence in Section V part E. Unanimously carried. Reeves/K Johnson motion to agree to remove the last sentence in Section V Part E. Attorney Macy noted they are removing the account, not funding the operational second fund, and of remaining undesignated surplus they can decide what they want returned at settlement time. Discussion and possible action on Barkow Residency Variance Request. It was noted the Union requested additional time to review this item. Attorney Buikema discussed the matter. It was noted this not a subject of the Fire Commission. There is no such thing as a variance. This would be an additional MOU with the Village-Union-Town. This will be scheduled for a special meeting of Town & Village. There was no action. Adjourn Meeting adjourned at 6:35pm. Respectfully submitted Diana Dykstra, MMC Village Clerk-Treasurer Approved: 8-21-24