October 29, 2026 Fredonia Government Center Commission Meeting

AGENDA Fredonia Government Center Commission Meeting Thursday, October 29th, 2026 at 2:00PM Fredonia Government Center - Board Room 242 Fredonia Avenue, Fredonia, Wisconsin THE FOLLOWING BUSINESS WILL BE BEFORE THE FREDONIA GOVERNMENT CENTER COMMISSION FOR INITIATION, DISCUSSION, CONSIDERATION, DELIBERATION AND POSSIBLE FORMAL ACTION 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Public Comments: Please note public comments are limited to five minutes per person 5. Motion to Approve the Minutes of the May 28th, 2026, Fredonia Government Center Commission Meeting. 6. Items for Discussion and/or Action: a) Discussion and Possible Action on Shared Services Addition to Intergovernmental Agreement for the Management of Fredonia Government Center b) Discussion and Possible Action on Keyless Door Access System c) Discussion and Possible Action on Shared Maintenance Projects d) Discussion and Possible Action on Public Rental of FGC Green Space 7. Correspondence 8. Items for Future Consideration. 9. Adjournment UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Village Clerk at (262) 692-9125. NOTICE IS HEREBY GIVEN that a majority of the Fredonia Village or Town Board may attend this meeting in order to gather information about a subject over which they have decision- making responsibility. You are invited to a Zoom meeting. When: Oct 29, 2026 02:00 PM Central Time (US and Canada) Register in advance for this meeting: https://us02web.zoom.us/meeting/register/TaUGPpqDTQGmDjzWLIH_rQ After registering, you will receive a confirmation email containing information about joining the meeting. Fredonia Government Center Commission Meeting Minutes Thursday, May 28th, 2026 at 2:00PM Fredonia Government Center - Board Room 242 Fredonia Avenue, Fredonia, Wisconsin 1. Chairman Depies called the meeting to order, followed by the pledge of Allegiance. 2. Members Present: Chairman Depies, Commissioner Schmitz, Commissioner Lenz, Commissioner Stowe Staff Present: Clerk Johnson, Administrator/Clerk Jenkins, DPW Director Paulus. 3. Public Comments: none 4. Items for Discussion and/or Action: a) Motion to Appoint Commissioner Stowe as FGCC Chair made by Commissioner Lenz. Seconded by Commissioner Schmitz. Clerk Jenkins stated the role of the chair switches annually between the Village and Town. Passed by unanimous voice vote. b) Review of Intermunicipal Agreement for the Management of Fredonia Government Center: Administrator/Clerk Jenkins reviewed the standing agreement. He highlighted that agreement lays out the structure and rules of the Commission and clarifies how the Village and Town share maintenance of the facility and grounds, oversees public use of the property, and uses an equitable cost sharing equation. He noted that rentals of the FGCC have been down significantly since the Commission banned alcohol from the premises. c) Update on Facility Condition by Village of Fredonia DPW Director Paulus. Director Paulus reviewed annual maintenance, including floor and carpet cleaning and landscaping. He noted the windows are starting to get foggy and will have a repair company refill them with argon gas. In 2025 the Commission directed him to install “Parking Lot for Municipal Use Only” signage, which he will do this summer. He stated the parking lot is beginning to show its age and plans to have the cracks filled and resealed this summer. Commissioner Schmitz asked if the County would be doing the work. Director Paulus said they would hire a private company at the cost of about $6,500. He went on to review completed projects in 2025, including exterior and interior lighting controls and an interior water fountain upgrade. d) Discussion and Possible Action on Keyless Door Access System. Director Paulus and Administrator/Clerk Jenkins have been exploring a keyless entry system for enhanced security at FGC. Director Paulus said that there are many keys floating around and, while the Village has implemented more stringent oversite, it remains difficult to track who has access to the building. JSM Secure, Inc manages the video camera security system in place at FGC and was the lowest price point for a keyless entry system. The Commission discussed the best location for the location of a security box. Commissioner Depies preferred to have the box centrally located in the Board Room. The Commission agreed that a keyless entry system makes sense from a security standpoint. Administrator/Clerk Jenkins will account for it in the 2027 budget of both municipalities. Motion to Approve Keyless Entry System Project for 2027 Installation, Not to Exceed $12,000 made by Commissioner Depies. Seconded by Commissioner Lenz. Passed by unanimous voice vote. e) Discussion and Possible Action on Shared Maintenance Projects. Director Paulus shared that the building’s HVAC system was installed in 2008 in three parts: the Village side, the Town side, and the Board Room. The furnaces are coming to the end of their usable life, especially the Village and Board Room systems, as they get more use than the Town system. He estimates that the Village will need to replace their furnace in 2-4 years, the Board Room in 5 years, and the Town in 5-8 years. It was agreed the Village would account for their replacement in the 2028 CIP. Director Paulus said the Commission should begin to consider a full replacement of the parking lot. He estimates a total replacement to cost around $30,000 and recommended doing half the lot at a time, to ensure residents and staff have a place to park. It was agreed the Town and the Village would consider this project as part of the 2030 budget cycle. f) Discussion and Possible Action on Shared Services. Administrator/Clerk Jenkins said, in addition to his role as the Town Clerk and the Village Administrator, the Village and Town share many services, including email and IT support through Win Technologies and website support through CivicPlus. There is currently no firm agreement in place regarding shared services. It was the consensus of the Commission that shared services should be codified in the Intermunicipal Agreement. They directed Administrator/Clerk Jenkins to prepare an updated agreement for approval at the next meeting. 5. Correspondence: None 6. Items for Future Consideration: Director Paulus stated there has been renewed interest from local teams in using the soccer field behind FGC. He will bring forward a formal proposal at a future meeting. 7. Motion to Adjourn made by Commissioner Lenz. Seconded by Commissioner Depies. Passed by unanimous voice vote. AN INTERGOVERNMENTAL AGREEMENT FOR THE MANAGEMENT OF FREDONIA GOVERNMENT CENTER 1. Parties: The parties to this agreement are the Village of Fredonia (hereinafter referred to as "Village"), a municipality in Ozaukee County, Wisconsin with offices at 242 Fredonia Ave, P.O. Box 159, Fredonia, WI 53021, and the Town of Fredonia (hereinafter referred to as "Town"), a municipality in Ozaukee County, Wisconsin with offices at 242 Fredonia Ave, P.O. Box 12, Fredonia, WI 53021. 2. Authority: The parties are authorized by law to enter into this agreement by Sections 60.23(1) and 66.0301, Wis. Stats., and by authority granted to the Town board by a vote of the Town electors at a special town meeting held on December 14, 2006. In addition, the concept of this agreement was endorsed by Town and Village electors at referenda held on November 4, 2006. 3. Purpose: This agreement builds on and updates the Intergovernmental Agreement to Create a Commission for the Management of a Joint Municipal Center, approved on April 13, 2007, and the Rules and Regulations of Fredonia Government Center approved on February 10, 2009. This document is intended to reflect FGC’s current needs. 4. Ownership: The total area for the Town and Village will consist of a 50/50 split of the shared areas (1300 square feet each) and the individual areas. The totals are: Town Area: 1300 + 800 = 2100 sq ft (46.7% of total) Village Area: 1300 + 1100 = 2400 sq ft (53.3% of total) 5. Terms of Agreement: This agreement shall take effect upon the effective date stated herein. This agreement shall remain in effect in perpetuity subject to the following: A. Each municipality shall participate in this agreement for a minimum of fifteen (I 5) years. B. After the expiration of the second fifteen (15) year period, either municipality wishing to withdraw from this agreement may do so on at least two (2) years written notice addressed to the clerk of the other municipality, provided however, that no such notice be given until expiration of the second fifteen (15) year period set forth in the prior paragraph. 6. Size of Building: The Center currently contains 4500 square feet. Approximately 2600 square feet is a common area, consisting of conference rooms, meeting rooms, hallways, and bathrooms. The Town uses 800 square feet for Town offices. The Village uses 1100 square feet for Village offices. Population growth may necessitate expanding the Center in the future. Possible expansion has been made part of the plans for the initial Center. The costs of expansion are to be paid by the party wishing to expand unless other terms are negotiated. 7. Determination of Allocation of Income and Costs: The parties may share income and costs in two ways. "Equal shares" means that the parties share equally. "Allocated shares" means the share attributable to each party will be the percentage of the square footage of the Center allocable to such party's private use, added to an equal share of the common areas of the Center. 8. Operating Expenses: A. Common Expenses: All expenses of joint operation and maintenance shall be based on allocated shares. B. Individual Expenses: All expenses incurred for the benefit of one party shall be the sole responsibility of the benefited party. C. Separate Billing of Utilities: The parties may install separate utility services or other devices to determine individual costs of utilities for those portions used by them, and each shall pay their individual costs for the same. 9. Fredonia Government Center Commission: The parties shall participate in the Fredonia Government Center Commission ("Commission") consisting of four persons, two of whom shall be adult residents of the Village and two of whom shall be adult residents of the Town. Commission members shall be appointed by the Village and Town Boards respectively for a one (1) year term. If an appointing body fails to timely appoint a successor before the expiration of the term of any Commission member, that member shall continue to serve until a successor has been appointed. If a vacancy occurs by death, removal or resignation, the vacancy shall remain until the appointing body appoints a successor. Any Commission member may also serve as an elected or appointed official or employee of the Village, Town, or other governmental body, subject to applicable restrictions set by state law. All meeting fees of Commission members shall be paid by the unit of government which appointed the Commission member. A majority of the members of the Commission shall constitute a quorum. 10. No Power to Tax: The parties agree that the Commission shall have no independent authority to levy a tax, make special assessments, or make special charges other than establishing rental rates for public use of Center facilities. 11. Governance: The Commission shall adopt rules for its governance. If a question of governance is not addressed by the Commission's rules or by applicable law, Robert's Rules of Order shall apply. 12. Commission Authority and Status: The Commission shall manage and maintain the Center but shall not be deemed to be the owner or an owner of the premises, with ownership reserved to the parties to this agreement. The Commission shall have legal authority to purchase services, supplies, and equipment within the constraints of its budget and applicable state law. Unless approved by the governing boards of both parties, the Commission shall not have authority to hire employees, to borrow money, to enter contracts for more than one year, or to sue or be sued. In all other respects, the Commission shall be subject to laws applicable to governmental bodies including by way of illustration the Open Meetings Law, the Public Records Law, and the Code of Ethics for Local Government Officials. 13. Rules of the FGC Commission: A. The Commission is composed of four members: two appointed from the Town of Fredonia and two from the Village of Fredonia. Quorum for the Commission shall be a majority of the members. B. Commission members shall be appointed annually each April by the Town Chairman and Village President, confirmed by their respective Boards, for a one (1) year term. C. The Commission shall elect a Chair annually from its members at their first meeting after the appointment of representatives each April. The Chairman shall call and conduct a minimum of two meetings per year and act as the primary contact between the Commission and Town/Village staff. D. The Commission shall meet a minimum of twice a year: first to elect a Chair, second later in the year to discuss budgeting and shared costs, and at any other times deemed appropriate by the Commission. E. The Commission shall appoint an FGC Manager from outside the Commission, responsible for processing room reservations, maintaining financial records, sending out notices, compiling minutes for the FGC Commission meetings, distributing, and accepting FGC building keys, and reporting to the Commission Chairman. The FGCC Manager shall be the Village Clerk. F. The Commission defines Local Community Groups (LCG) as those groups based in the Town or Village of Fredonia that are tax-exempt under Section 501(c)(3) of the U.S. IRS Code or are a local chapter of a national organization that is tax- exempt or a local group that would meet the requirements to become tax-exempt under IRS code if the group applied. 14. Duties of the FGC Commission: A. Rental of Premises: The Commission shall establish rules and regulations regarding the rental of the Center for activities unrelated to official government business. Rental fees shall be set by the Commission, provided that neither party nor LGCs shall be required to pay rent. The FGC Manager shall take all steps necessary to avoid scheduling events which may interfere with Village and Town meetings. B. Repairs and Improvements: The Commission shall have the authority to make repairs or improvements to the Center without the consent of the Village Board or Town Board if the amount budgeted for the same by both parties is not exceeded. Except in the case of an emergency, all repairs and improvements must be approved by a majority vote of the Commission. C. Emergency: In the case of an emergency, if circumstances permit, the FGC Manager shall first attempt to confer with both the Village President and the Town Chair before taking steps necessary to remedy the emergency. "Emergency" is defined as a situation which if not addressed immediately will damage or otherwise substantially affect the physical structure of the Center or any of its mechanical improvements, or a situation which constitutes a significant risk to personal health or safety. D. Operating Budget: a. The FGC Commission shall determine if there are any capital expenditures, maintenance, or improvements costs, outside of normal operations, to be planned and budgeted for by the Town and Village. These requests shall be submitted to the Town and Village Boards for inclusion in their annual operating budgets no later than October of each year. Upon approval of budgeted expenses by both Boards, the Town and Village shall be responsible for funding their respective shares 53% (Village) and 47% (Town) unless otherwise specified. b. Regular maintenance, landscaping, snow plowing, etc. shall be performed by the Village of Fredonia Department of Public Works staff and billed to the Town of Fredonia on a 53% (Village) and 47% (Town) split. c. Shared utilities shall be invoiced to the Village of Fredonia, and then billed to the Town of Fredonia on a 53% (Village) and 47% (Town) split. d. All expenses incurred for the benefit of one party shall be the sole responsibility of the benefited party. e. Any public construction shall comply with state and local laws. E. Other Duties: The Commission shall perform all other duties required by law and other duties mutually agreed upon by the Village Board and Town Board. 15. Shared Services: The parties may mutually agree to share services, resources, equipment, or systems used by both parties, including, but not limited to, website hosting and maintenance, email services, security cameras, and audio-visual equipment. The terms and conditions of any shared service arrangement, including the allocation of costs, responsibilities for administration and maintenance, access and use, and termination, may be established in separate written agreements approved by the parties. No party shall be obligated to participate in or provide any shared service unless agreed to in writing by the parties. 16. Use of Center: The parties will establish certain areas for their individual use, and other areas for joint use or public use. The Commission may temporarily adjust the space allocation as needs dictate. Permanent change of space allocation shall require approval by the boards of both parties. Use of the facility, land, parking lot, electronic sign, main lobby bulletin board, meeting room bulletin boards, or any marker boards does not imply endorsement by the municipal staff, the Town Board, the Village Board, or any member thereof, of the viewpoints represented. Room Utilization: A. The FGC facility and lands are available for use by the Town and Village Fredonia Government, County, State, and Federal Government, and LCGs free of charge. Groups not specified previously may use space per the FGC Rental Agreement and for a Rental Fee. B. Rental Fees shall be split evenly between the Village and the Town. Rental fees will be paid to the Town and the Village’s share will be paid out on a quarterly basis. C. The areas may be utilized on a first come, first served basis. The FGC Manager shall schedule and manage the calendar of rentals. If a room or space is to be utilized in the evening or weekends, the building key can be obtained by contacting the FGC Manager or being picked up during normal business hours, and then returned to the FGC Manager within 48 hours upon the completion of the event. D. The parking lot and land may be utilized for scheduled sporting events, activities, and practice. The parking lot and land will be rented, and fees determined on a case-by- case basis with approval from the FGCC Chair. E. Groups are financially responsible for any damage, missing items, or cleaning beyond what is normally done. The FGC Manager may impose additional requirements such as a deposit or event insurance to protect the Town and Village from any liability, depending on the type of event and the number of people expected. F. Granting permission to use the FGC does not constitute an endorsement by the Town or Village of Fredonia. To establish the fact that the Town and the Village are not sponsoring an event or meeting, all publicity must include the following statement: “Sponsored by the (name of organization utilizing the property)”. An organization may not use the name and address of the Fredonia government center as its headquarters or as the official address of their organization. G. The Rental Application must be completed for use of the space by any entity, group, or person who are not the Town or Village of Fredonia, and a minimum of 24 hours in advance of the requested date. A security deposit shall be collected, in addition to the rental fee (if applicable). If the FGC property is left in good condition, as determined by municipal staff, the security deposit will be returned to the requestor. If not left in good condition as determined by municipal staff, the requestor shall forfeit the entire security deposit. H. If a key was borrowed, it must be returned within 48 hours of the end of the utilization to the FGC Manager. Failure to return the key or duplication of the key will result in the rekeying of all FGC property locks at the cost of the requester. Postings on FGC Bulletin Boards, Electronic Sign, and Brochure Rack: A. The main purpose of the two bulletin boards located at the front entrance of the FGC is to provide a place for the Town and Village of Fredonia, their departments, and staff to post meeting agendas, meeting minutes, and other public notices. B. The purpose of the brochure rack is for the Town and the Village of Fredonia offices to offer information pertaining to local, county, state, and federal information. C. An FGC bulletin board is inside the main entrance and is a place for LCGs to advertise upcoming meetings, fundraisers, events, or performances. All other bulletin and marker boards are for governmental purposes only. D. LCGs may submit flyers to be placed on the interior FGC bulletin board for upcoming meetings, lectures, performances, or events to the FGC Manager. The flyers can be put up no more than one month in advance and will be removed upon the event’s completion. Flyers that contain obscene images or wording will not be posted. E. The primary purpose of the electronic sign located in front of the FGC is to identify the building as the main office of the Town or Village of Fredonia, and to give notice of upcoming Town and Village meetings, events, and other municipal information. A secondary purpose is to provide a place for LGCs to advertise upcoming meetings, fundraisers, events, or performances. F. LCGs may submit announcements to be run on the FGC electronic side for upcoming meetings lectures performances or events to the FGC Manager. The announcements will run no more than one month in advance and will be removed upon the events completion. Announcements that contain obscene words messages or images will not be run. 17. Building Rules: Each party will comply with the rules as adopted and altered by the Commission and will cause all its agents, employees, invitees and visitors to do so; all changes to such rules will be sent by the Commission to the parties in writing. General Regulations A. Smoking and the consumption of alcohol on the premises are prohibited. B. Unlawful carry of weapons is prohibited. C. Nothing shall be sold, given, exhibited, or displayed without permission from Town or Village municipal staff. D. The right to revoke approval at any time is reserved by any member of the Town or Village municipal staff. E. All activities staged and operated on the FGC property shall be the liability of the requestor per the Rental Agreement. F. No activity shall be allowed that conflicts with FGC policies or adversely affects the FGC, Town, and/or Village of Fredonia’s reputation(s). G. Challenges to any of the above should be directed to the appropriate authority for either municipality. Hours of Operation The normal business hours of the municipal governments are as follows. The Town and/or Village offices may change their hours without notification to the FGC Commission. Town of Fredonia: Monday – Thursday 9:00am – 11:00am Village of Fredonia: Monday – Thursday 8:00am – 4:00pm, Friday 8:00am-12:00pm. Capacity of Rooms The Board Room can hold no more than 75 people and can seat no more than 75 people. The West Conference Room can hold no more than 15 people and can seat no more than 10 people. The East Conference Room can hold no more than 14 people and can seat no more than 8 people. The Main Entrance Hall can hold no more than 75 people and can seat no more than 75 people. 18. Sale of Interest: A. Right of First Refusal: Neither party shall be required to sell its interest in the property during the first 15 years after execution of this agreement. If either party desires to sell its interest in the property, the selling party shall first offer the property in writing to the other party. The other party shall have 120 days after receipt of such offer to accept the same by written notice to the other party. If the purchasing party exercises the right to purchase the selling party's interest, the terms of sale shall be as set forth below. The purchase price shall be paid in full at the time of closing. Any costs associated with the sale shall be allocated between the parties in the customary manner. B. Determination of Price if Sold to Other Party: If purchased by the Village, the purchase price shall be the Town's ownership share of the value of the property as determined by appraisal minus the value of the building site. If purchased by the Town, the purchase price shall be the value of the building site plus the village's ownership share of the value of the property as determined by appraisal minus the value of the building site. If the parties wish to proceed with a sale but cannot agree on the price, the fair market value shall be determined by an acceptable licensed appraiser, or, if there is no mutually acceptable appraiser, then by the average of each party's independently obtained appraisals. Notwithstanding any other provisions of this agreement, at such time as the fair market value is determined by appraisal(s), either party shall have forty- five (45) days to notify the other, in writing, that it elects not to purchase the other's interest due to price. C. Additional Terms if Sold to Other Party: Closing shall take place at a time mutually agreeable to both parties, but in no event more than two (2) years after exercising the right to purchase. Proof of title shall be provided by the selling party not less than two weeks prior to the date of closing in the form of a title insurance policy commitment. Conveyance shall be made by warranty deed, free and clear of all liens and encumbrances against the property except utility easements and encumbrances created by the purchasing party. D. Sale of Third Party: If an offer is made by one of the parties pursuant to this section, and if the other party declines to purchase the property for any reason, the selling party may elect to offer the property for sale to a third party. The parties shall allocate the costs of sale in proportion to their ownership interests. The parties may accept the highest bona fide offer. At closing, the Village shall be repaid for the value of the building site at the time of the commencement of this agreement as defined in paragraph 4 and the balance of the proceeds shall be allocated between the parties in proportion to their ownership interests. Nothing in this paragraph shall be construed as a limitation or restriction on the Village's zoning authority. 19. Insurance: A. If the Center is damaged by fire or other casualty resulting from any act or negligence of either party or any of either parties' agents, employees or invitee's, shared expenses shall not be diminished or abated while such damages are under repair, and negligent party shall be responsible for the costs of repair not covered by insurance. B. The Commission shall maintain property, fire and extended coverage insurance on the Center in such amounts as the Commission shall deem appropriate. Each party shall be responsible, at its expense, for fire and extended coverage insurance on all its personal property, including removable trade fixtures, located in the Center. C. Each party shall, each at its own expense, maintain a policy or policies of comprehensive general liability insurance with respect to the respective activities of each in the Building with the premiums thereon fully paid on or before due date, issued by and binding upon some insurance company approved by the Commission, such insurance to afford minimum protection of not less than $1,000,000 combined single limit coverage of bodily injury, property damage or combination thereof. D. Each party shall be listed as an additional insured on each other's policy or policies of comprehensive general liability insurance, and each party shall provide the Commission with current Certificates of Insurance evidencing each party's compliance with this Paragraph. 20. Waiver of Subrogation: The Village, the Town and all parties claiming under them mutually, release and discharge each other from all claims and liabilities arising from or caused by fire or other casualty or hazard covered or required hereunder to be covered in whole or in part by insurance on the Premises or in connection with property on or activities conducted on the Premises, and waive any right of subrogation which might otherwise exist in or accrue to any person on account thereof. The parties further agree that all fire and extended coverage insurance, boiler insurance and other insurance carried by each covering losses arising out of destruction or damage to the Premises or its contents or to adjoining building shall provide for a waiver of rights of subrogation against either party on the part of the insurance carrier. 21. General Provisions: A. Modification of Agreement: Upon written agreement of the parties, this agreement may be modified at any time to authorize expansion of the Center, construction of additional building(s) on the site, or amendment of any other provision of this agreement. B. Nuisance: Neither the Village, the Town, the Commission, nor any of their guests, visitors, lessees, or invitees shall use or permit the Center to be used in any manner which is a nuisance to anyone on or off the premises, or which may increase the costs of insuring the property. C. Runs with Land: All benefits and burdens herein imposed or assumed by the parties, or the Commission shall be binding on all successors and assigns. This agreement shall run with the land in perpetuity unless amended or terminated in writing by agreement of the Village and the Town. D. Effective Date: This agreement shall be effective upon the date of the final signature affixed below. By executing this agreement, the representatives of the parties each acknowledge that their respective Boards have passed a Resolution approving this agreement. 22. Waiver: A. Severability: If any provision of this agreement shall be declared invalid by a court of competent jurisdiction, the offending provision shall be severed, and the balance of this agreement shall remain in full force and effect. B. Expenses Regarding Enforcement of Covenants and Agreements: Each party hereto covenants and agrees to pay and discharge all reasonable costs, attorney's fees and expenses that shall be made and incurred by the other party in enforcing the covenants and agreements of this contract. For the Village: ____________________________ _______________ Peter Lenz, Village President Date Attest: ______________________________ ________________ Michelle T. Johnson, Village Clerk Date For the Town: ____________________________ _________________ Christopher Janik, Town Chair Date Attest: ______________________________ _________________ Christophe Jenkins, Town Clerk Date PROPOSAL TO: }}} Village of Fredonia - Dept of Public Works 242 Fredonia Ave. Fredonia, WI 53021 (262) 483-0275 PROJECT #: P-8146 Village Hall Door Access October 1, 2026 PROPOSAL CREATED BY: JSM Secure Inc N5764 County Road TT, Sheboygan Falls, Wisconsin 53085 SALES REPRESENTATIVE: Stephen Purvis OFFICE: 920-467-7550 MOBILE: 920-627-9623 E-MAIL: stephen.p@jsmcom.com COMBINED SCOPE Trove mounted in the supply closet inside the Board Room, next to the power outlet. Door access for Village Office. Interior and Exterior doors. Door access for Main Entry. Main Entrance Door ran from the Village Office, extending wire mold already ran to cover the wires. Will need to run a network line from the switch in the basement up to the supply closet for internet access. Will need network info from the town/village for which port to use on the switch. Can run Virtual Keypad (VK) for access and monitoring of the door settings. VK costs $10 per month, plus $5 per door. $35 per month for the whole building, or splitting the main door and VK cost between the Village and Town would be $17.50 per month from each. A different access and monitoring option would be ConnectOne. ConnectOne costs $25 per month, plus $6 per door. ConnectOne would allow for a more secure split of information and use between the Village and the Town, if that is needed. ACCESS CONTROL QTY DESCRIPTION 1 DMP XR150 Network Security Panel 1 Altronix TROVE2DM2 DMP Access and Power Integration Enclosure with Backplane, Trove2 Series 1 Altronix SMP5 Power Supply Charger, Single Output, 6/12/24VDC at 4A, Board 1 Relay Module, Breakaway, 6 - 12/24VDC, SPDT @ 10A - 120VAC/28VDC 1 DMP Thinline LCD Keypad with Prox Reader 1 DMP Wiegand Interface Module 1 DMP Power Distribution 4 Wire Bus Module 2 DMP 4 Wire Programming Cable 1 DMP 4-Foot 4 wire Programming Cable 2 Hes 9400-613 Electric Strike Bronze 1 Farpoint Weigand Mullion Reader 1 18/6 Shielded Stranded Cable - Plenum Confidential Proposal 2 of 5Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. PROJECT #: P-8146 1.0 October 1, 2026 ACCESS CONTROL TOTAL $6,654.67 COMBINED TOTAL $6,654.67 ACCESS CONTROL TOTAL $3,548.67 VILLAGE HALL TOTAL $3,548.67 1 18/2 Stranded - Plenum 1 Accessories VILLAGE HALL SCOPE Lines will run through wire mold in the board room, and out above the ceiling grid in the Village Hallway. 1x Interior door of the Village Office. 1x Exterior door for the Village Office. ACCESS CONTROL QTY DESCRIPTION 2 DMP Wiegand Interface Module 2 DMP 4 Wire Programming Cable 2 Farpoint Weigand Mullion Reader 1 Hes 9400-613 Electric Strike Bronze 1 HES 5000 Series Door Strike TOWN HALL SCOPE Lines will run through wire mold in the board room, and out above the ceiling grid in the Town Hallway. 1x Interior door of the Town office. Confidential Proposal 3 of 5Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. PROJECT #: P-8146 1.0 October 1, 2026 ACCESS CONTROL TOTAL $3,548.67 TOWN HALL TOTAL $3,548.67 1x Exterior door for the Town Hallway Entrance. ACCESS CONTROL QTY DESCRIPTION 2 DMP Wiegand Interface Module 2 DMP 4 Wire Programming Cable 2 Farpoint Weigand Mullion Reader 1 Hes 9400-613 Electric Strike Bronze 1 HES 5000 Series Door Strike Confidential Proposal 4 of 5Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. PROJECT #: P-8146 1.0 October 1, 2026 PAYMENT SCHEDULE 50% Down upon signing. Net 30 at completion of project. SUBTOTAL $13,752.00 TOTAL TAX $0.00 PROJECT TOTAL  $13,752.00 SIGNED DATE PRINT NAME TITLE SIGNED DATE PRINT NAME TITLE ACCEPTANCE FINANCIAL TERMS I accept this proposal and hereby authorize JSM Secure Inc to proceed with the installation of the included systems at the facilities of Village of Fredonia - Dept of Public Works constructing at 242 Fredonia Ave. Fredonia, WI 53021 as described in the totality of this document. I further authorize JSM Secure Inc to be granted the facility access that will be required to complete this project in a workmanlike and timely manner and for payment to be made to JSM Secure Inc. In keeping with the Terms of Payment listed above: It has been made clear to me that there exist no understandings regarding this project with any relevant party unless and until Village of Fredonia - Dept of Public Works and JSM Secure Inc agree to such additional or alternate understandings in writing. Project cost and pricing are dependent upon a continual flow of work without interruption or delays imposed by Village of Fredonia - Dept of Public Works or their staff, construction, other building trades or any other party, and additional costs may be incurred by Village of Fredonia - Dept of Public Works from JSM Secure Inc. If such delays result in additional costs that are not covered by the pricing in this proposal: I agree that any additions to and/or deletions from the materials and labor to be provided by my acceptance of this proposal and any resulting change(s) in cost of this project shall only be by way of written change order(s) and shall be valid only after being signed by Village of Fredonia - Dept of Public Works and JSM Secure Inc. This proposal is valid only if accepted in writing by Village of Fredonia - Dept of Public Works and deposit payment received no later than October 16, 2026. ACCEPTANCE VILLAGE OF FREDONIA - DEPT OF PUBLIC WORKS JSM SECURE INC JSM Secure Inc Confidential Proposal Version 1.0 October 1, 20265 of 5Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. Impress Floor Care http://www.impressfloorcare.com 1 of 1 INVOICE Services qty amount Commercial - Tile & Grout 840.0 $924.00 Entry Way 6x31, 6x7, 6x21, 18x27 Commercial - Tile & Grout 240.0 $264.00 Women and Men's bathroom floors, (2) 12x10 Commercial - Carpet 1120.0 $470.40 Board Room 28x40 Commercial - Carpet 1110.0 $466.20 Village office 13x21, 20x21Village conference room 12x12 Commercial - Carpet 534.0 $224.28 West Wing: Town offices 30x13Town board room 12x12 Services subtotal: $2,348.88 We look forward to providing you with IMPRESSive service. See our Terms & Conditions (https://pro.housecallpro.com/ImpressFloorCare/341291/terms) Impress Floor Care Village of Fredonia (262) 689-8658 CONTACT US PO Box 97 Hingham, WI 53031 (920) 564-4278 impressfloorcare@gmail.com INVOICE #3126 SERVICE DATE Nov 20, 2026 INVOICE DATE Nov 20, 2026 PAYMENT TERMS On date DUE DATE Dec 11, 2026 AMOUNT DUE $2,348.88 Subtotal $2,348.88 Total Tax $0.00 Exempt (0%) $0.00 Job Total $2,348.88 Amount Due $2,348.88 Park Rental Application 242 Fredonia Ave PO Box 159 Fredonia, Wisconsin 53021 (262) 692-9125 https://www.fredoniawi.gov/ Date Received Approved/Denied Total Fee Applicant’s Information Name/ Organization Address City, State, Zip Code Phone Number Email Event Details Date of Event Park Marie Kraus Resident- $75.00 (Plus $75.00 Refundable Deposit) Marie Kraus Non-Resident- $100.00 (Plus $100.00 Refundable Deposit) Freedom Park- Resident- $75.00 (Plus $75.00 Refundable Deposit) Freedom Park- Non-Resident-$100.00 (Plus $100.00 Refundable Deposit) Fireman's Park – Resident- $75.00 (Plus $100 Refundable Deposit) Fireman's Park - Non-Resident- $100.00 (Plus $100 Refundable Deposit) Stoney Creek Park – Resident- $75.00 (Plus $75.00 Refundable Deposit) Stoney Creek Park - Non-Resident- $100.00 (Plus $100.00 Refundable Deposit) Oak Park Ballfield - Non-Profit Groups- $75.00 (Plus $75.00 Refundable Deposit) Oak Park Ballfield - For-Profit Groups-$100.00 (Plus $100.00 Refundable Deposit) Description of Event Estimated Attendance Number of Adults Hours of Use From: To: DPW Support Additional Garbage Cans Additional Tables ________ Other _____________________ The undersigned agrees to be personally liable to the Village of Fredonia and to indemnify the Village of Fredonia for property damage and for any expense incurred by, at or in consequence of such use of the facilities of at the Village Park. The undersigned further agrees to hold the Village of Fredonia, its servants, agents, and employees, harmless from any and all causes of action, claims, or damages arising out of the use of the facilities at the Village Park by the undersigned, and any and all persons permitted upon the premises at the Village Park by the undersigned. The Village of Fredonia reserves the right to require property damage and public liability insurance in the amount sufficient to protect the Village of Fredonia. The undersigned further agrees to abide by the regulations of the Village of Fredonia regarding the use of these facilities. (Please see Rules and Regulations on the reverse of this application). PLEASE MAKE CHECKS PAYABLE TO THE VILLAGE OF FREDONIA. Applicant Signature: Date: Village Rep Signature: Date: General Rules and Regulations 1. A lease for use of the desired park will be taken out. 2. A refundable security deposit must be paid in advance of the event to the Village Treasurer (see application for fees). If the park and restrooms are left in good condition, the security deposit shall be refunded. If, however, damage is done or facilities have not been cleaned, the deposit shall be retained in addition to all costs of repair or cleaning. a. Restrooms must be cleaned and returned to “like-new” condition. b. Tables must be wiped. c. Floors must be swept. If needed floors must also be mopped. d. Garbage must be removed and placed in the dumpster. e. Keys must be returned to Village Hall within 24 hours of the event. 3. Applications shall be filed with the Village Clerk at least fourteen days prior to the date on which the exclusive use of the entire park is requested, or at least three days prior to the date on which a park shelter or portion of a park is to be used. 4. A fire extinguisher will be on site and readily attainable at all time. 5. Loud speakers shall be directed to the municipal building. 6. Debris shall be cleaned up the night of use. Tents, etc. shall be down within four days of the event. 7. All groups or parties sponsored or attended by minors must be chaperoned by adults thirty years old or older who must be in the park during the entire period of assembly. 8. Without permission, no intoxicating beverages shall be allowed. Intoxicating beverages cannot be sold nor served to any minor under legal drinking age. 9. If applicable, the area including the beer tent and the band shell shall be roped off to prevent minors from entering. 10. The person who signed the application for any reservation becomes responsible for the conduct of the group and for any and all damages that may result by virtue of the assembly. 11. No disorderly conduct shall be allowed. 12. These grounds cannot be reserved, nor used unreserved, for political purposes, except by special permission, application for which can be made at Fredonia Government Center. 13. No person shall sell, keep, or offer for sale, any tangible article, merchandise, or thing, nor solicit for any trade, occupation, business or profession within the park without written permission from the Village Board. 14. No person shall distribute, post, affix, or display any card, hand bill, sign, placard, target, banner, flag (except that of the United States), or advertisement or any kind within the park or upon any of the enclosures thereof without the written permission of the Village Board. 15. No littering. 16. No firearms or dangerous weapons shall be allowed. 17. No dogs permitted 18. Destruction or defacing of property is forbidden. 19. No dangerous drugs shall be allowed. 20. No gambling. 21. No cars or bicycles or other recreational vehicles shall be allowed except in the parking lot. BY ORDER OF THE VILLAGE BOARD, VILLAGE OF FREDONIA