Special Finance & Personnel Committee Meeting — Agenda Packet

VILLAGE OF WILLIAMS BAY 250 Williams Street | PO Box 580 | Williams Bay | WI | 53191 | vi.williamsbay.wi.gov Phone: 262-245-2700 NOTICE FINANCE & PERSONNEL (F&P) COMMITTEE MEETING MONDAY, AUGUST 17, 2026 AT 9:00 AM Village Hall Council Room 250 Williams Street Williams Bay, WI 53191 There may be a quorum of Village Trustees present, no board business will be conducted. The meeting will be live-streamed on the Village of Williams Bay's YouTube, which can be found here: https://youtube.com/live/UmJX1XfO4EY?feature=share AGENDA The following agenda items may be considered for Discussion, Consideration, or Action I. Call to Order II. Roll Call III. Discussion and Possible Action on the Initial Draft Budgets for Year 2027, including: A. Set 2027 Budget Review Schedule B. Review of Initial Draft Budgets 2027 C. Set Budget Salary Increase Parameters D. 2027 CIP Projects and Borrowings IV. Closed Session. Consider a Motion to Convene Into Closed Session Pursuant to the exemption contained in: (A) Wis. Stat. Sec. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility re: Market Comparison Compensation, and (B) Wis. Stat. Sec. 19.85 (1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: negotiations with the Village of Fontana re: Fire Protection Services. V. Open Session. Consider a motion to Return Into Open Session. VI. Discussion and Possible Action on Matters Discussed in Closed Session VII. Adjourn Lowell Wright Finance & Personnel Chair Requests from persons with disabilities, who need assistance to participate in this meeting or hearing, should be made to the Village Clerk’s office in advance so the appropriate accommodations can be made. Posted: 08/14/2026 5:00 PM Page 1 of 3 Williams Bay 2027 Budget Time-line 8/10/2026 Date Meeting Times: Budget Items 7/21/2026 Department Heads Meeting #1 - Call for Draft Departmental Budgets by August 6, 2026 8/15/2026 State of Wisconsin - Net New Construction amount published 8/17/2026 Finance & Personnel 9:00 AM FP Meeting Set budget review schedule FP Meeting review of initial draft Budgets FP Meeting Set budget salary increase parameters 2027 CIP Projects and Borrowings 8/17/2025 (week of) Department Heads Meetings #3 - Final Draft Budget & CIP. Net New Construction to set allowable levy limits Village Code Deadline - September 15th 08/24/2026 (week of) Protective Services 9:00 AM Fire, Rescue, Dive, Police Committee Budgets Parks and Lakefront 10:00 AM Recreation, Parks and CIP Reviews Water & Sewer 11:00 AM Water & Sewer Streets & Highways 12:00 PM Public Works 9/14/2026 (week of) Finance & Personnel Individual Departments Meeting 9/14/2026 (Mon) Finance & Personnel 9:00 AM CIP and Debt Service (Baird and Village Engineer) : Water & Sewer 11:00 AM Public Works 9/15/2026 (Tues) Finance & Personnel 9:00 AM Lakefront : Parks : Recreation 11:00 AM General Administration 9/16/2026 (Wed) Finance & Personnel 9:00 AM Fire, Rescue, Dive : Police 11:00 AM Library 9/18/2026 (Fri) Finance & Personnel 3:00 PM to 3:30 PM 9/21/2026 (Week of) Finance & Personnel 09:00 AM to 11:00 AM Draft Budget Review (revenues and expenses) 9/30/2026 State of Wisconsin - State Aid $ published 10/01/2026 (Thrs) Finance & Personnel 9:00 AM to 11:00 AM Draft Budgets Review 2027 Salaries and Wages Commitment of Fund Balance 2027 Levy Limit 10/05/2026 (Mon) Finance & Personnel - Presentation to Village Board F&P Presentation of Draft Budget & Draft Appropriations Village Code Deadline - October 28th Resolution to the Village Board 10/26/2026 (Mon) Village Staff - publish public hearing notice 11/16/2026 (Mon) Village Board Public Hearing Budget Presentation Resolution Adopting Budget and Tax Levy *Public Hearing Notice - publish by Nov 4 for VB 11/16 Public Hearing Page 2 of 3 VILLAGE OF WILLIAMS BAY CAPITAL IMPROVEMENT PLAN 3/10/2026 2026-2031 ALL PROJECTS 2026 2027 2028 2029 2030 2031 Total EST. BEGINNING FUND BALANCE FUNDING SOURCES FUTURE GO LEVY SUPPORTED 869,457$ 478,000$ 1,070,000$ 2,235,000$ 2,495,000$ 1,306,000$ 8,453,457$ FUTURE WATER PROCEEDS 1,250,000$ 671,500$ 1,500,000$ 1,100,000 $ 5,317,000$ 9,838,500$ FUTURE SEWER PROCEEDS 311,000 $ 600,000$ 851,000 $ 2,175,000$ 3,937,000$ LRIP SUPPORTED 700,000 $ 700,000 $ TOURISM SUPPORTED 1,000,000 $ 465,000$ 600,000$ 2,065,000 $ CW LOAN PROCEEDS -$ SW LOAN PROCEEDS -$ 2022 BOND PROCEEDS 89,983$ 89,983$ TOTAL SOURCES 2,209,440$ 2,160,500$ 4,170,000$ 2,700,000$ 5,046,000$ 8,798,000$ 25,083,940$ TOTAL SOURCES (GEN GO ONLY) 959,440$ 478,000$ 1,070,000$ 2,235,000$ 2,495,000$ 1,306,000$ 8,543,440$ USES BY CATEGORY Walworth Avenue WM 596,500$ 596,500 $ Well 2 Roof 30,000$ 30,000 $ Well 3 Roof 30,000$ 30,000 $ Building Tuckpointing 15,000$ 15,000 $ Elementary School Area Water Improvements 1,500,000$ 1,500,000 $ Loch Vista Water Main 1,100,000$ 1,100,000 $ Non Participating Funds - W Geneva St Water 4,100,000$ 4,100,000$ Geneva Street - STH 67 Water 617,000$ 617,000$ Geneva Street WM Replacement 600,000$ 600,000$ Gravity Sewer Replacement 1,250,000$ 1,250,000 $ Walworth Avenue Sewer Repairs 311,000$ 311,000 $ Elementary School Area Sewer Improvements 600,000$ 600,000 $ Harris Road FM In Geneva St 851,000$ 851,000$ Non Participating Funds - W Geneva St Sewer 1,480,000$ 1,480,000$ W. Geneva Sewer Laterails (2031) 695,000$ 695,000$ Bank Building Purchase and Repairs 475,000$ Increase from $450K to $475K 475,000 $ DPW Plow Truck 300,000$ 300,000 $ Main and Emergency Entries 125,000$ 125,000 $ Squad Car 90,000$ 95,000$ 95,000 $ 280,000 $ Mower 32,000$ 32,000 $ Utility Vehicle 30,000$ 30,000 $ Pine Tree Removal/Replacement 30,000$ 30,000 $ Library Carpet & Flooring 17,000$ 17,000 $ Document Scanning 15,000$ 15,000 $ PW Furnance Replacement 12,000$ 12,000 $ Library Bathroom Updates 6,000$ 6,000 $ Mobile Speed Board Signs 5,440$ 5,440 $ Geneva St./Cedar Point Dr. 2,400,000$ 2,400,000 $ Edgewater Park Playground Improvements 150,000$ 150,000$ DPW truck 45,000$ 45,000 $ Lions Park Batting Cage Replacement 35,000$ 35,000$ Elementary School Area Street Improvements 900,000$ 900,000 $ Lions Park Playground Expansion 200,000$ 200,000 $ Chipper 50,000$ 50,000 $ Geneva Street Bridge 40,000$ 40,000 $ Library Exterior Painting 20,000$ 20,000 $ Lions Park Concessions 15,000$ 15,000 $ Parking Lot Improvements 10,000$ 10,000 $ Library Breaker Panel 10,000$ 10,000 $ Fire Station Renovations 2,000,000$ 2,000,000 $ Landscaping Upgrades 25,000$ 25,000 $ Squad Vests 10,000$ 10,000 $ Non Participating Funds - W Geneva St General 1,306,000$ 1,306,000$ Lions Park Combo Baseball/Softball Field -$ Removal of Theatre Rd Baseball Field -$ Pollinator Plots & Theatre Rd -$ Theatre Rd Tennis Court Lights -$ HVAC Upgrades | Lions Field House -$ Hard Surface Parking @ Theatre -$ Theater Road Pathway 1,000,000$ 1,000,000 $ Lions Park Walking Path 65,000$ 65,000 $ East Beach Improvements 200,000$ 200,000 $ Beachhouse Rehabilitation 200,000$ 200,000 $ Boat Launch Parking Lot/Turn Around 600,000$ 600,000$ Walworth Ave Road 700,000$ 700,000$ LRIP TOTAL USES 2,209,440$ 2,160,500$ 4,170,000$ 2,700,000$ 5,046,000$ 8,798,000$ 25,083,940$ TOTAL USES GEN GO ONLY (THRU 28)959,440$ 478,000$ 1,070,000$ 2,235,000$ 2,495,000$ 1,306,000$ 2,507,440$ EST. ENDING FUND BALANCE -$ - $ - $ - $ - $ - $ TOURISMWATER PROJECTSSEWERGENERAL OBLIGATION PROJECTS Page 3 of 3