Village Board Meeting — Minutes

VILLAGE OF WILLIAMS BAY 250 Williams Street | PO Box 580 | Williams Bay | WI | 53191 | vi.williamsbay.wi.gov Phone: 262-245-2700 OFFICIAL MINUTES VILLAGE BOARD MEETING 07/20/2026 MEETING MONDAY, JULY 20, 2026 AT 6:30 PM VILLAGE HALL COUNCIL ROOM 250 WILLIAMS STREET WILLIAMS BAY, WI 53191 THE MEETING WILL BE LIVE-STREAMED ON THE VILLAGE OF WILLIAMS BAY'S YOUTUBE, WHICH CAN BE FOUND HERE: HTTPS://YOUTUBE.COM/LIVE/GLZWR3BA3ME?FEATURE=SHARE DUE TO TECHNICAL DIFFICULTIES, THIS MEETING WAS NOT LIVE-STREAMED. I. Call to Order President Jaramillo called the meeting to order at 06:30pm. II. Roll Call Present: President Adam Jaramillo, Trustees Mary Bartholomew, Lowell Wright, George Vlach, Steven Russell, Susan Franzen Also Present: Administrator David Lothspeich, Police Chief Justin Timm, Public Works Director Wayne Edwards, Clerk Tina Kolls Excused: Trustee Robert Umans III. Pledge of Allegiance The Pledge of Allegiance was recited by all. IV. Meeting Decorum A. Meeting Decorum. According to Robert's Rules of Order, meeting decorum means maintaining respectful and orderly behavior during a discussion, including addressing the chair to speak, staying relevant to the topic at hand, avoiding personal attacks, and generally adhering to courteous conduct while debating issues; essentially, ensuring that discussions are focused and civil, with only one person speaking at a time when recognized by the chair. Violators of meeting decorum will be excused from the meeting. V. Minutes A. Village Board Meeting Minutes of July 6, 2026 The motion to approve the Village Board Meeting Minutes of July 6, 2026 was initiated by Trustee Russell and seconded by Trustee Franzen. Unanimously carried. VI. Public Comments There were no public comments. A. Public Comments Responses - Responses to Public Comments from the Previous Village Board Meeting are included in the Meeting Packet Materials Under this Agenda Item B. Individual public comments will be limited to two (2) minutes maximum. If your comments align with other comments before you, please consider stating that you are in agreement with those comments. The public may speak on any item that is not included on this agenda as a "Public Hearing or Forum." Anyone who wishes to comment should identify himself or herself and provide his or her local address. Board members may discuss any matter raised by the public. However, the Board will refrain from extensive dialogue and should not take action on matters raised by the public during a public comment period. Referrals to committees or staff members might be made. Members may ask the commenter to clarify his or her remarks. The Board President or the presiding officer will maintain control of the meeting. VII. Presentation of accounts and petitions A. Payroll ending 07-10-2026 in the amount of $69,987.23 The motion to approve the Payroll ending 07-10-2026 in the amount of $69,987.23 was initiated by Trustee Wright and seconded by Trustee Bartholomew. Unanimously carried. B. Accounts Payable Unpaids dated 07-17-2026 in the amount of $300,077.82 The motion to approve the Accounts Payable Unpaids dated 07-17-2026 in the amount of $300,077.82 was initiated by Trustee Wright and seconded by Trustee Bartholomew. Unanimously carried. C. Library Accounts Payable dated 07-16-2026 in the amount of $2,763.31 (For Informational Purposes Only) Trustee Wright presented the Library Accounts Payable dated 07-16-2026 in the amount of $2,763.31 for informational purposes only. D. Monthly EFT Payments for May 2026 in the amount of $177,405.00 The motion to approve the Monthly EFT Payments for May 2026 in the amount of $177,405.00 was initiated by Trustee Wright and seconded by Trustee Bartholomew. Unanimously carried. E. 2026 Q2 Legal Fees The motion to approve the 2026 Q2 Legal Fees was initiated by Trustee Wright and seconded by Trustee Bartholomew. Unanimously carried. F. May 2026 Financial Statements The motion to approve the May 2026 Financial Statements was initiated by Trustee Wright and seconded by Trustee Bartholomew. Unanimously carried. VIII. Plan Commission - 07/07/2026 A. APPLICANT: Peggy Sauser (Owner), Jon Sauser (Applicant) TAX KEY: WA 166900002 STREET ADDRESS: 6 Jewell Drive, Williams Bay, Wisconsin 53191 The applicant is requesting a Conditional Use Permit per Section 390-0809(D)(2)(a) to allow for the installation of a 7-foot-tall privacy fence. 07/07/26 Plan Commission recommended approval of the conditional use permit for the fence. B. APPLICANT: Peggy Sauser (Owner), Jon Sauser (Applicant) Howard (Applicant) TAX KEY: WJ 00016 STREET ADDRESS: 14 Jewell Drive, Williams Bay, WI, 53191 The applicant is requesting a Conditional Use Permit per Section 390-0809(D)(2)(a) to allow for the installation of a 7-foot-tall privacy fence. 07/07/26 Plan Commission recommended approval of the conditional use permit for the fence. C. APPLICANT: Johnell Overgaauw (Owner) (Applicant) TAX KEY: WHV 00055 STREET ADDRESS: 47 Potawatomi Road, Williams Bay, WI, 53191 The applicant is requesting a Conditional Use Permit per Section 390-0809(D)(2)(a) to allow for the installation of a 6-foot-tall privacy fence. 07/07/26 Plan Commission recommended denial of the conditional use permit for the fence. IX. President’s Remarks - Thank you and Congratulations to the Williams Bay Fire Department for its' 60th Annual Chicken Roast President Jaramillo congratulated the Williams Bay Fire Department on a successful 60th Annual Chicken Roast explaining that the Village welcomes the non-profit organization to continue to hold this well-attended event if they so choose. President Jaramillo explained that the Village Board has voted to partner with Fontana for Fire Protection Services beginning in 2027. X. Ordinances and Resolutions A. R-47-26 A Resolution Approving A Conditional Use Permit For the Installation of a 7-Foot-tall Privacy Fence at 6 Jewell Drive The motion to approve resolution R-47-26 Approving A Conditional Use Permit For the Installation of a 7-Foot-tall Privacy Fence at 6 Jewell Drive was initiated by Trustee Franzen and seconded by Trustee Wright. Unanimously carried. B. R-48-26 A Resolution Approving A Conditional Use Permit For the Installation of a 7-Foot-tall Privacy Fence at 14 Jewell Drive The motion to approve resolution R-48-26 Approving A Conditional Use Permit For the Installation of a 7-Foot-tall Privacy Fence at 14 Jewell Drive was initiated by Trustee Franzen and seconded by Trustee Russell. Unanimously carried. C. R-49-26 A Resolution Denying A Conditional Use Permit For the Installation of a 6-Foot-tall Privacy Fence at 47 Potawatomi Road The motion to approve resolution R-49-26 Denying A Conditional Use Permit For the Installation of a 6-Foot-tall Privacy Fence at 47 Potawatomi Road was initiated by Trustee Franzen and seconded by Trustee Wright. Unanimously carried. XI. Public Comments Annaliesa Prohuska, 109 Clover Street, asked if the meeting was being live-streamed and asked for the sound system to be turned on. A. Individual public comments will be limited to two (2) minutes maximum. If your comments align with other comments before you, please consider stating that you are in agreement with those comments. The public may speak on any item that is not included on this agenda as a "Public Hearing or Forum." Anyone who wishes to comment should identify himself or herself and provide his or her local address. Board members may discuss any matter raised by the public. However, the Board will refrain from extensive dialogue and should not take action on matters raised by the public during a public comment period. Referrals to committees or staff members might be made. Members may ask the commenter to clarify his or her remarks. The Board President or the presiding officer will maintain control of the meeting. XII. Other Items for Discussion, Consideration, or Action A. Discussion and Possible Ratification of The Village of Williams Bay Disaster Declaration for the July 3, 2026 High Winds Damage The motion to approve the Ratification of The Village of Williams Bay Disaster Declaration for the July 3, 2026 High Winds Damage was initiated by Trustee Franzen and seconded by Trustee Russell. Unanimously carried. B. Discussion and Possible Action of Willabay Meadows Subdivision: (1) Revised Final Plat of Subdivision as Revised and Approved by Wisconsin Department of Transportation (Including Certificate of Subdivider); and (2) Revised Escrow Agreement The motion to approve Willabay Meadows Subdivision: (1) Revised Final Plat of Subdivision as Revised and Approved by Wisconsin Department of Transportation (Including Certificate of Subdivider); and (2) Revised Escrow Agreement was initiated by Trustee Russell and seconded by Trustee Wright. Trustees Bartholomew and Franzen No. Motion carries. The motion to approve Willabay Meadows Subdivision: (1) Revised Final Plat of Subdivision as Revised and Approved by Wisconsin Department of Transportation (Including Certificate of Subdivider); and (2) Revised Escrow Agreement amended to include that the Village Engineers conditions be met prior to the recording of the plat was initiated by Trustee Russell and seconded by Trustee Wright. Votes: Yes: President Jaramillo, Trustee Wright, Trustee Vlach, Trustee Russell No: Trustee Bartholomew, Trustee Franzen Abstain: None Result: Passes C. Closed Session. Consider a Motion to Convene Into Closed Session Pursuant to the exemption contained in Wis. Stats. § 19.85(1)(f) for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations - Concerning an incident and the individuals involved in an incident at the Village of Williams Bay Boat Launch on July 12, 2026 The Motion to Convene Into Closed Session Pursuant to the exemption contained in Wis. Stats. § 19.85(1)(f) for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations - Concerning an incident and the individuals involved in an incident at the Village of Williams Bay Boat Launch on July 12, 2026 was initiated by Trustee Wright and seconded by Trustee Franzen at 07:00pm. Votes: Yes: President Jaramillo, Trustees Bartholomew, Wright, Vlach, Russell, and Franzen No: None Abstain: None Result: Passes D. Open Session. Motion to reconvene into open session The Motion to reconvene into open session was initiated by Trustee Wright and seconded by Trustee Russell at 07:45pm. Unanimously carried. XIII. Adjournment The motion to adjourn was initiated by Trustee Russell and seconded by Trustee Franzen at 07:45pm. Unanimously carried. /s/ Tina Kolls, Village Clerk These are not official Minutes until approved by the Governing Body.