Library Board Meeting — Agenda Packet

City of Fort Atkinson Dwight Foster Public Library 209 Merchants Avenue Fort Atkinson, WI 53538 LIBRARY BOARD MEETING IN PERSON AND VIA ZOOM MONDAY, OCTOBER 12, 2026 – 9:30 AM FCCU COMMUNITY ROOM https://us02web.zoom.us/j/85079409884?pwd=bEl6SnRHcGhNeVVTSVp5S0loa1lJdz09 Meeting ID: 850 7940 9884 Passcode: J3dEeSUL If you have special needs or circumstances which may make communication or accessibility difficult at the meeting, please call (920) 563-7790 at least three (3) days prior to the meeting date. Accommodations will, to the fullest extent possible, be made available on request by a person with a disability. AGENDA 1. Call meeting to order 2. Roll call 3. Approval of Minutes a. Review and possible action relating to the minutes of the September 14, 2026 Library Board meeting. 4. Financial Report a. Discussion relating to the October 2026 financial report of the library (Lippert) 5. Approval of Bills a. Review and possible action relating to the library's bills (Lippert) 6. Public Input 7. Reports a. Director's Report b. Friends of the Library Liaison Report 8. Unfinished Business Page 1 of 44 9. New Business a. Discussion relating to the status of the trust held at Edward Jones (Lippert) b. Review and possible action relating to updated position descriptions for full-time library employees (Lippert) c. Review and possible action relating to the Library's 2027 holidays and closure dates (Lippert) 10. Miscellaneous 11. Closed Session a. The Library Board of Trustees may consider a motion to convene in closed session pursuant to Wis. Stat. § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility [performance review of the Library Director] 12. Adjournment Visit us online! City news and information can be found at www.fortatkinsonwi.gov, and be sure to follow us on Facebook @FortAtkinsonWI. Page 2 of 44 Dwight Foster Public Library Library Board Meeting Monday, September 14 - 9:30am 1. The meeting was called to order by Julie Olver at 9:30am. 2. Roll call Present: Rob Abbott, Laura Becker, Lori Compas, Sarah Dorfman, Betty Herdendorf, Kyle Jacobson, Julie Olver, Duane Scott, Peggy Wuenstel, Rebecca Houseman, Minetta Lippert Absent: Sara Scullin, Jena Price 3. Trust Update a. Bruce Waller from Edward Jones presented information about the Library's trust. The trust’s investment has grown by 33.48% over the past five years. 4. Approval of Minutes a. Review and possible action relating to the minutes of the August 10, 2026 Library Board meeting. Kyle Jacobson moved to approve, Duane Scott seconded, unanimously approved. 5. Financial Report a. Discussion relating to the September financial report of the library (Lippert) No action required 6. Approval of Bills a. Review and possible action relating to the library's bills (Lippert) Peggy Wuenstel moved to approve the bills, Sarah Dorfman seconded, unanimously approved. 7. Public Input No public input received. 8. Reports a. Director's Report ● Sara Scullin has had to resign from the Library Board due to work scheduling conflicts; her position is open ● The performance evaluation process for full-time staff is underway ● Roof repairs were completed earlier this month ● 135 new library cards were issued concurrently with school registration ● Minetta recently presented to the county board and volunteered to be part of Bridges Library’s strategic planning process b. Summer Reading Program Report Page 3 of 44 c. Friends of the Library Liaison Report d. Planning Committee Report ● Discussed SWOT analysis that staff completed last August, as well as Minetta’s analysis. Staff will continue to lead the planning process and might hire a consultant who will help out as needed. 9. Unfinished Business a. Review and possible action relating to recommended revisions to the Policy on Patron Privacy and Confidentiality (Lippert) Duane Scott moved to approve recommended revisions, Laura Becker seconded, unanimously approved 10. New Business a. Review and possible action relating to the 2027 library operating budget (Lippert) Kyle Jacobson moved to approve, Peggy Wuenstel seconded, unanimously approved b. Review and possible action relating to 2027-2032 Capital Improvement Project plans and a commitment to reimburse 2027 CIP items with funds from the library's trust (Lippert) Rob Abbott moved to approve, Duane Scott seconded, unanimously approved c. Review and possible action relating to a building modification proposal for the AMH installation (Lippert) - Staff recommends hiring Cullen, using trust funds to pay for this as part of the overall AMH replacement Rob Abbott moved to approve, Kyle Jacobson seconded, unanimous approval d. Review and possible action relating to the installation of assistive listening technology in the FCCU Community Room (Lippert) Lori Compas moved to proceed with staff recommendation to install both AuraCast and Hearing Loop, Peggy Wuenstel seconded, unanimous approval e. Review and possible action relating to a Veeam back-up upgrade by Ignatek (Lippert) Laura Becker moved to proceed with staff recommendation; Kyle Jacobson seconded, unanimous approval f. Review and possible action relating to recommended revisions to the Library Exhibit Policy (Lippert) Rob Abbott moved to accept revisions; Duane Scott seconded, unanimously approved g. Review and possible action relating to recommended revisions to the Public Access Internet Policy (Lippert) Betty Herdendorf moved to approve recommended revisions, Kyle Jacobson seconded, unanimously approved 11. Miscellaneous Peggy Wuenstel is part of the Kindness Fortified group and would like to serve as library liaison 12. Adjournment Duane Scott moved to adjourn at 10:26am, Sarah Dorfman seconded, unanimously approved Respectfully submitted, Page 4 of 44 Lori Compas Page 5 of 44 October 2026 Financial Report Description City Budget Spent $ left in budget Projected expensesProjected revenue Projected $ left in budget 15-55-5511-0100 Salaries - Regular (FT) $367,000.00 $281,175.00 $85,825.00 $85,825.00 15-55-5511-0200 Salaries - Part Time $134,000.00 $98,804.22 $35,195.78 $35,195.78 15-55-5511-0300 Salaries - Janitor $23,000.00 $17,211.86 $5,788.14 $5,788.14 15-55-5511-2500 Benefits $200,000.00 $147,410.00 $52,590.00 $52,590.00 Total Salaries and Benefits $724,000.00 $544,601.08 $179,398.92 15-55-5511-0600 Supplies $20,000.00 $14,819.22 $5,180.78 $5,180.78 15-55-5511-0700 Postage (Acct 38806) $1,400.00 $1,427.17 -$27.17 -$27.17 15-55-5511-0800 Insurance $7,000.00 $7,308.03 -$308.03 -$308.03 15-55-5511-0900 Telephone $3,000.00 $1,917.18 $1,082.82 $1,082.82 15-55-5511-1000 Electricity and Water $39,000.00 $32,585.34 $6,414.66 $6,414.66 15-55-5511-1100 Natural Gas $14,000.00 $6,056.28 $7,943.72 $7,943.72 15-55-5511-1200 Maint. & Repair $34,500.00 $24,942.68 $9,557.32 $9,557.32 15-55-5511-1300 Books $66,700.00 $48,501.37 $18,198.63 $18,198.63 15-55-5511-1400 Other $1,000.00 $721.62 $278.38 $278.38 15-55-5511-1500 Periodicals $4,800.00 $2,006.78 $2,793.22 $2,793.22 15-55-5511-1600 AV $17,500.00 $13,038.60 $4,461.40 $4,461.40 15-55-5511-1700 Summer Reading Program $3,750.00 $5,250.73 -$1,500.73 -$1,500.73 15-55-5511-1800 Continuing Ed & Travel $2,000.00 $2,918.80 -$918.80 -$918.80 15-55-5511-1900 Information Sources/Services $58,500.00 $59,873.39 -$1,373.39 -$1,373.39 15-55-5511-2000 Programming $8,000.00 $8,266.53 -$266.53 -$266.53 Total Operations/Services $281,150.00 $229,633.72 $51,516.28 Total Operating Budget $1,005,150.00 $774,234.80 $230,915.20 15-60-0065-1103 CIP Computers $5,000.00 $4,329.06 $670.94 15-60-0065-1106 CIP Sorting Machine Replacement $150,000.00 $98,522.64 $51,477.36 15-60-0065-1107 CIP Phone System Replacement $5,000.00 $6,563.40 -$1,563.40 15-60-0065-1000 CIP Website Redesign $0.00 $7,500.00 -$7,500.00 Total CIP $160,000.00 $116,915.10 $43,084.90 Grand Total $1,165,150.00 $891,149.90 $274,000.10 Revenue Fund Accounts Description Budget Revenue: 15-41-0041-1100 General Property Taxes $637,000.00 $637,000.00 15-42-0042-1000 State/Fed Misc Revenue $0.00 $0.00 15-44-0044-6000 LIBRARY-ADJ COUNTY FUNDING (R) $24,632.00 $24,632.68 15-44-0044-6100 LIBRARY-Copy, Scan, Fax, Print $7,000.00 $6,559.31 15-44-0044-6110 LIBRARY-Fines $1,200.00 $1,493.74 15-44-0044-6120 Jeff. Co. Aid $305,504.00 $305,504.00 15-47-0047-1100 Donations and Grants $8,700.00 $28,870.91 15-48-0048-1200 Insurance Recoveries $0.00 $0.00 15-49-0049-9999 Fund Balance Applied $21,114.00 $0.00 Total Revenue for Operations $1,005,150.00$1,004,060.64 15-44-0044-6135 Trust Contributions (CIP) $32,500.00 $0.00 15-44-0044-6135 Trust Contributions (Additional Requests) $127,500.00 $0.00 Total CIP Reimbursement $160,000.00 $0.00 Total Revenue $1,165,150.00$1,004,060.64 Donations (Edward Jones) $0.00 $18,200.00 Current Funds Community Foundation balance:Edward Jones trust balance: Fund Balance (12/31/2025) $81,497.52 $1,097,300.02 $91,426.00 Signatures of Approval: Library Director Board of Trustees President Board of Trustees Secretary Page 6 of 44 City of Fort Atkinson VERIFIED CLAIMS Page: 1 Report dates: 9/1/2026-9/30/2026 Oct 07, 2026 03:37PM Invoice Number Description Total Cost GL Account and Title ABENDROTH WATER CONDITIONING 0424232 SOLAR SALT 28.98 15-55-5511-1200 LIBRARY-Maint. & Repairs Total ABENDROTH WATER CONDITIONING: 28.98 AMAZON CAPITAL SERVICES 117L-KW1K-FDF4 2 BOOKS 40.20 15-55-5511-1300 LIBRARY-Books 11DJ-H3GK-QNWY 3 BOOKS 47.19 15-55-5511-1300 LIBRARY-Books 11YJ-QKKF-DQ1Y 1INTERSTATE BATTERIES SLA BATTERY 12V 7AH AGM POWER PATROLFAS1075 28.93 15-55-5511-1200 LIBRARY-Maint. & Repairs 14GT-P6H6-G9FD 4 BOOKS 78.60 15-55-5511-1300 LIBRARY-Books 171G-GW6F-PHJL 4 LARGE PRINT BOOKS 78.60 15-55-5511-1300 LIBRARY-Books 17Q4-TY4C-9WDH 2 BOOKS 40.80 15-55-5511-1300 LIBRARY-Books 19VW-KFFG-77QV REMOVABLE POSTER TAPE 18.84 15-55-5511-0600 LIBRARY-Supplies 19XF-LTWM-YF4V 2 BOOKS FOR STORYWALK 19.18 15-55-5511-2000 LIBRARY-Programming 1CY7-9KH6-DGV4 3 BOOKS 61.80 15-55-5511-0600 LIBRARY-Supplies 1DPQ-G4L7-LD31 1 BOOK 20.40 15-55-5511-1300 LIBRARY-Books 1FFM-FCX4-17VP SATIN RIBBON 6.64 15-55-5511-0600 LIBRARY-Supplies 1FG3-7T4D-H6N3 CADDY ORGANIZER 12.99 15-55-5511-0600 LIBRARY-Supplies 1FQQ-TYVQ-DNFN 3 CDS 38.51 15-55-5511-1600 LIBRARY-A.V. 1FT6-17TV-QX4R UNIVERSAL REMOTE REPLACEMENT 14.43 15-55-5511-0600 LIBRARY-Supplies 1GMX-J9M4-417M SWIFFER DUSTERS, CLEANING PRODUCTS, NITRILE GLOVES 165.20 15-55-5511-0600 LIBRARY-Supplies 1GWX-WPJK-1MTV 3 BOOKS 54.77 15-55-5511-1300 LIBRARY-Books 1HFX-69DH-HV4Q 18" DOLL CARRIER BAGS 55.06 15-55-5511-0600 LIBRARY-Supplies 1HGM-V7T7-1LLX THE WOUND IS WHERE THE LIGHT ENTERS 18.60 15-55-5511-1300 LIBRARY-Books 1J1C-66N9-9FXT WEEZER -.02 15-55-5511-1600 LIBRARY-A.V. 1LN7-G3F3-7XVL WEEZER, OFF CAMPUS 26.97 15-55-5511-1600 LIBRARY-A.V. 1MH3-KV7C-FMPJ 1 RANSOM: A NOVELASIN: 0063485222 21.60 15-55-5511-1300 LIBRARY-Books 1MY3-TLRN-HK6K 7 BOOKS 83.71 15-55-5511-1300 LIBRARY-Books 1N3L-F3DL-WGKQ 12 BOOKS 171.24 15-55-5511-1300 LIBRARY-Books 1NT3-P3CJ-YNF4 CALENDAR 5.99 15-55-5511-0600 LIBRARY-Supplies 1PPF-YD97-YKTQ RUBBER BANDS 7.59 15-55-5511-0600 LIBRARY-Supplies 1PWD-RYDK-KPFD 1 BOOK 20.40 15-55-5511-1300 LIBRARY-Books 1RM6-7KDW-P6J9 SILICONE SEALANT, DOLL HAIRBRUSH 52.17 15-55-5511-0600 LIBRARY-Supplies 1RQ7-GR41-4YMN 1 BOOK RETURNED -9.59 15-55-5511-2000 LIBRARY-Programming 1W7W-D3LR-L7VH LAMINATING POUCHES, PICTURE BOOKS 115.79 15-55-5511-2000 LIBRARY-Programming 1XGX-J3HW-JHP3 1 BOOK 11.39 15-55-5511-1300 LIBRARY-Books 1YMH-TFRM-66CJ 1 BOOK RETURNED -9.59 15-55-5511-2000 LIBRARY-Programming 1YMQ-K3MW- NMP 1 BOOKS 30.80 15-55-5511-1300 LIBRARY-Books 1YRQ-VX9W- XNW DOLL STORAGE CASE, DOLL HAIRBRUSH 59.12 15-55-5511-0600 LIBRARY-Supplies Total AMAZON CAPITAL SERVICES: 1,388.31 BRADY WORLDWIDE INC 9362889381 LABELS AND PRINTING RIBBON 291.61 15-55-5511-0600 LIBRARY-Supplies Page 7 of 44 City of Fort Atkinson VERIFIED CLAIMS Page: 2 Report dates: 9/1/2026-9/30/2026 Oct 07, 2026 03:37PM Invoice Number Description Total Cost GL Account and Title Total BRADY WORLDWIDE INC: 291.61 BRODART CO Brodart August 2026 AUGUST BOOKS 2026 3,581.82 15-55-5511-1300 LIBRARY-Books Total BRODART CO: 3,581.82 CARLEE HEIN 8-25-26 MILEAGE REIMBURSEMENT 66.88 15-55-5511-1800 LIBRARY-Continuing Ed & Travel 9-16-26 MARKETING MEETING MILAGE REIMBURSEMENT 57.76 15-55-5511-1800 LIBRARY-Continuing Ed & Travel Total CARLEE HEIN: 124.64 CENTER POINT LARGE PRINT 2271270 2 LARGE PRINT BOOKS 50.34 15-55-5511-1300 LIBRARY-Books 2271902 7 LARGE PRINT BOOKS 176.19 15-55-5511-1300 LIBRARY-Books 2274522 2 LARGE PRINT BOOKS 38.97 15-55-5511-1300 LIBRARY-Books Total CENTER POINT LARGE PRINT: 265.50 CHARTER COMMUNICATIONS 170837201082126 CHARTER SPECTRUM 8/27/2026-9/26/2026 117.94 15-55-5511-1900 LIBRARY-Information Sourc/Serv 170837201092126 CHARTER SPECTRUM 9/27/2026-10/26/2026 117.94 15-55-5511-1900 LIBRARY-Information Sourc/Serv Total CHARTER COMMUNICATIONS: 235.88 DEB BAUER 8-10-26 MILEAGE REIMBURSEMENT 187.25 15-55-5511-1800 LIBRARY-Continuing Ed & Travel Total DEB BAUER: 187.25 DEMCO INC 7850701 FILMOPLAST P MENDING TAPE, LABEL PROTECTORS, BOOKMARKS 112.05 15-55-5511-0600 LIBRARY-Supplies Total DEMCO INC: 112.05 DWIGHT FOSTER PUBLIC LIBRARY Petty Cash August 2 DOMINO'S: PIZZA FOR VOLUNTEER PARTY 65.00 15-55-5511-1700 LIBRARY-Summer Reading Progra Petty Cash August 2 CHAMBER OF COMMERCE: CHAMBER BUCKS FOR PROGRAM PRIZES 25.00 15-55-5511-2000 LIBRARY-Programming Petty Cash August 2 USPS: 9 ILL PACKAGES, 2 ROLLS OF STAMPS 202.90 15-55-5511-0700 LIBRARY-Postage Total DWIGHT FOSTER PUBLIC LIBRARY: 292.90 EAST WEST BOOKS ARN2403195 4 JUV BOOKS 107.96 15-55-5511-1300 LIBRARY-Books Page 8 of 44 City of Fort Atkinson VERIFIED CLAIMS Page: 3 Report dates: 9/1/2026-9/30/2026 Oct 07, 2026 03:37PM Invoice Number Description Total Cost GL Account and Title Total EAST WEST BOOKS: 107.96 G.F.C. LEASING I607378 #10 FOR 2026 528.92 15-55-5511-1900 LIBRARY-Information Sourc/Serv Total G.F.C. LEASING: 528.92 GALE/CENGAGE LEARNING 999103088289 1 LARGE PRINT BOOK 24.00 15-55-5511-1300 LIBRARY-Books 999103139137 1 LARGE PRINT BOOK 22.55 15-55-5511-1300 LIBRARY-Books 999103426611 8 LARGE PRINT BOOKS 246.40 15-55-5511-1300 LIBRARY-Books 999103514485 3 LARGE PRINT BOOKS 85.60 15-55-5511-1300 LIBRARY-Books 999103586378 1 LARGE PRINT BOOK 30.40 15-55-5511-1300 LIBRARY-Books 999103595626 6 LARGE PRINT BOOKS 172.80 15-55-5511-1300 LIBRARY-Books 999103966307 1 LARGE PRINT BOOK 28.00 15-55-5511-1300 LIBRARY-Books Total GALE/CENGAGE LEARNING: 609.75 GREAT LAKES ROOFING C76054 ROOF REPAIRS 1,800.00 15-55-5511-1200 LIBRARY-Maint. & Repairs Total GREAT LAKES ROOFING: 1,800.00 GREY HOUSE PUBLISHING 996425 2 NONFICTION BOOKS 280.50 15-55-5511-1300 LIBRARY-Books Total GREY HOUSE PUBLISHING: 280.50 IGNATEK LLC 25845 MANAGED IT 893.66 15-55-5511-1900 LIBRARY-Information Sourc/Serv 25845 TELECOM CHARGES 170.33 15-55-5511-0900 LIBRARY-Telephone 25992 VEEAM HARDWARE UPGRADE 1,842.50 15-55-5511-1900 LIBRARY-Information Sourc/Serv 26097 TELECOM CHARGES 170.33 15-55-5511-0900 LIBRARY-Telephone 26097 MONTHLY MANAGED IT 899.96 15-55-5511-1900 LIBRARY-Information Sourc/Serv Total IGNATEK LLC: 3,976.78 J.F. AHERN CO INC 844699 HVAC COIL CLEANING DUE TO COTTONWOOD DEBRIS 290.00 15-55-5511-1200 LIBRARY-Maint. & Repairs 847851 HVAC PREVENTIVE MAINTENANCE FOR 9/1/2026- 8/31/2027 5,508.00 15-55-5511-1200 LIBRARY-Maint. & Repairs Total J.F. AHERN CO INC: 5,798.00 JIM'S JANITORIAL SERVICE LLC 15976 GENERAL CLEANING 900.00 15-55-5511-0300 LIBRARY-Salaries Janitor 16002 GENERAL CLEANING 900.00 15-55-5511-0300 LIBRARY-Salaries Janitor 16005 GENERAL CLEANING 900.00 15-55-5511-0300 LIBRARY-Salaries Janitor Page 9 of 44 City of Fort Atkinson VERIFIED CLAIMS Page: 4 Report dates: 9/1/2026-9/30/2026 Oct 07, 2026 03:37PM Invoice Number Description Total Cost GL Account and Title Total JIM'S JANITORIAL SERVICE LLC: 2,700.00 JP MORGAN CHASE BANK-WIRE 4883 VENMILL-COUNTER CHIP , PAD SET 310.52 15-55-5511-0600 LIBRARY-Supplies 4883 USPS-SHIPPING 86.70 15-55-5511-0700 LIBRARY-Postage 4883 AMERICAN LIBRARY- MEMBERSHIP DUES 125.00 15-55-5511-1800 LIBRARY-Continuing Ed & Travel 4883 PLANET CHAOS-GAMES 179.92 15-55-5511-1400 LIBRARY-Other 4883 JOURNAL SENTIENL- SUBSCRIPTION 40.00 15-55-5511-1500 LIBRARY-Periodicals Total JP MORGAN CHASE BANK-WIRE: 742.14 KAPCO 1516263 3 ROLLS EASY JACKET 153.15 15-55-5511-0600 LIBRARY-Supplies Total KAPCO: 153.15 LIBRARY STORE 803999 5 ROLLS FILMOLUX SOFT LAMINATE 242.35 15-55-5511-0600 LIBRARY-Supplies Total LIBRARY STORE: 242.35 LOOKOUT BOOKS ARL2302638 8 JUV BOOKS 203.60 15-55-5511-1300 LIBRARY-Books Total LOOKOUT BOOKS: 203.60 MIDWEST TAPE 509325926 1 AUDIOBOOK, 4 DVDS 154.45 15-55-5511-1600 LIBRARY-A.V. 509378605 3 DVDS 81.72 15-55-5511-1600 LIBRARY-A.V. 509419980 5 DVDS 116.20 15-55-5511-1600 LIBRARY-A.V. 509440891 1 AUDIOBOOK, 2 DVDS 99.22 15-55-5511-1600 LIBRARY-A.V. 509479003 2 DVDS 36.73 15-55-5511-1600 LIBRARY-A.V. 509479005 2 DVDS 53.98 15-55-5511-1600 LIBRARY-A.V. Total MIDWEST TAPE: 542.30 MOLLEY SAWYER 8-25-26 MILEAGE REIMBURSEMENT 66.88 15-55-5511-1800 LIBRARY-Continuing Ed & Travel NAMI TRAINING NAMI CIP TRAINING MILEAGE REIMBURSEMENT 88.16 15-55-5511-1800 LIBRARY-Continuing Ed & Travel Total MOLLEY SAWYER: 155.04 PACKERLAND RENT-A-MAT INC 3341791 MAT SERVICE 82.06 15-55-5511-1200 LIBRARY-Maint. & Repairs 3349248 MAT SERVICE 82.06 15-55-5511-1200 LIBRARY-Maint. & Repairs Total PACKERLAND RENT-A-MAT INC: 164.12 Page 10 of 44 City of Fort Atkinson VERIFIED CLAIMS Page: 5 Report dates: 9/1/2026-9/30/2026 Oct 07, 2026 03:37PM Invoice Number Description Total Cost GL Account and Title PENWORTHY COMPANY 0620689-IN 9 JUV BOOKS 201.13 15-55-5511-1300 LIBRARY-Books Total PENWORTHY COMPANY: 201.13 PER-MAR SECURITY SERVICES INC. 50017402 INSTALLATION OF 6 WIRELESS MOTION ALARMS 736.02 15-55-5511-1200 LIBRARY-Maint. & Repairs Total PER-MAR SECURITY SERVICES INC.: 736.02 PLAYAWAY 547771 1 PLAYAWAY 74.99 15-55-5511-1600 LIBRARY-A.V. Total PLAYAWAY: 74.99 SCHOLASTIC LIBRARY PUBLISHING 89635491 7 JUV BOOKS 129.68 15-55-5511-1300 LIBRARY-Books Total SCHOLASTIC LIBRARY PUBLISHING: 129.68 SERVICE SPRINKLER LLC 8744 ANNUAL INSPECTION 9/10/2026 180.00 15-55-5511-1200 LIBRARY-Maint. & Repairs Total SERVICE SPRINKLER LLC: 180.00 WE ENERGIES 9-17-26 #8 ELECTRIC 4,444.96 15-55-5511-1000 LIBRARY-Electricity and Water 9-17-26 #8 GAS 301.22 15-55-5511-1100 LIBRARY-Natural Gas Total WE ENERGIES: 4,746.18 WILLOW LANE EDUCATION ARR2605577 6 JUV BOOKS 155.94 15-55-5511-1300 LIBRARY-Books Total WILLOW LANE EDUCATION: 155.94 Grand Totals: 30,737.49 Page 11 of 44 Director’s Report Library Director’s Report October 2026 Staff • Molley attended a two-day NAMI Crisis Intervention Partners training on September 14 and 15. • Carlee attended Bridges Library System’s fall marketing meeting on September 16. • Deb attended the SEWI Libraries adult public programming meeting on September 22. • I completed performance evaluations for all full-time staff members in accordance with the City’s new performance management system. • I met with Manager Houseman on September 24 to review my performance in my role at the library over the past year and to set goals for the upcoming year. • Staff members participated in the school district’s homecoming dress up days the week of September 21. • Youth Services Librarian Daphne is currently on leave. Daphne worked hard to line up coverage for her many different responsibilities until she returns in the middle of December. Maintenance of Facility and Equipment • Kone completed category 5 testing on our elevator. The technician said our elevator performed well during the test. This test needs to be completed every five years. • Essential tasks to prepare for the installation of the library’s automated material handling machine are underway. On September 15, Facilities Manager Mat Thompson and Parks Supervisor J.J. Yanke removed the old AMH machine from the library’s book drop room. During the week of October 5, City Electrician Nick Armstrong completed the electrical work required for the AMH installation. JP Cullen will work on the building modifications beginning on October 12. • Thunder Hearing & Sound is scheduled to install our library’s hearing loop and Auracast system on November 6. Programs and Services • Sandy, Carlee, and I represented the library at the Fall Fort Fiesta on September 12. • I staffed a booth at the Chamber’s Community Picnic on September 27 along with Merrilee Lee from the Hoard Historical Museum and Ben Dayton from the Parks and Recreation Department. Page 12 of 44 Director’s Report Collections, Displays, and Marketing • After months of decision-making, library staff finalized new spine label designs that improve printing efficiency and provide better clarity on spine labels across all collections. Budget/Donations • The library received a donation of $2,000 from Carol Keleny. I deposited the donation in the library’s trust at Edward Jones. • Bruce Waller from Edward Jones called the library on September 14 while the Library Board meeting was still in progress to share that the library’s trust has had a total percent return of 59% since November 2019. Bridges/APL/Jefferson County Library Service • On September 16, Jefferson County’s Finance Committee approved Jefferson County Library Board’s 2027 budget request. Other • Trustee Sara Scullin resigned from the Library Board and the Library Board Finance Committee on September 11, 2026 due to a schedule conflict with Board meeting times. • Fort Atkinson Senior Center Director Chris Nye requested that I judge entries for two Wisconsin Association of Senior Centers award. • I have started posting approved Library Board minutes to the Civic Public Portal. The library’s new website will point to the Civic Public Portal for Library Board agendas, packets, and minutes in order to improve workflow efficiency. • I attended two Tech Days webinars about AI and libraries on September 15 and 16. I especially enjoyed the webinar titled “Generative AI and Library Collections: From Policy to Selection and Beyond.” Page 13 of 44 Director’s Report • On September 25, I attended a Rural Vitality Retreat at the Greater Watertown Community Health Foundation led by Dr. Choton Basu and Shauna Wessely. I appreciated the opportunity to represent area libraries during this conversation among regional leaders about how to drive regional prosperity. • On September 29, I participated in the City’s budget workshop. I shared a broad overview of the library’s 2027 proposed expenses and revenues, the library’s accomplishments in 2026, and the library’s goals for 2027. • I met with Melissa McLimans from WiLS on October 6 to begin preparing for the Community Conversation that WiLS will facilitate to support and inform our library’s strategic planning process. This community conversation will take place on November 19. I am working with library staff to brainstorm a list of community members to invite to the community conversation. Page 14 of 44 Dwight Foster Public Library Monthly Statistical Report September 2026 Library collection: Aug 2026 Sept 2026 Sept 2025 Patrons in the building: Aug 2026 Sept 2026 Sept 2025 Items in collection 104,001 104,541 97,867 Total number of patrons 6,730 7,355 5,930 Number of item records created 556 523 750 Largest day/number Aug 13/382 Sept 14/423 Sept 22/360 Number of items deleted 484 429 567 Smallest day/number Aug 22/170 Sept 26/141 Sept 8/144 Circulation by material type: Aug 2026 Sept 2026 Sept 2025 Meeting rooms: Aug 2026 Sept 2026 Sept 2025 Selected book circulation: Number of room reservations 232 309 268 Book 4,062 3,891 3,831 Number of patron-initiated reservations 78 (33%) 95 (30%) 56 (20.8%) Browsing (Lucky Day Book) 52 48 35 Children's book 5,935 5,530 5,896 Public computers and Wi-Fi use: Aug 2026 Sept 2026 Sept 2025 New book (nonfiction) 236 234 361 Number of users of public internet computers 857 791 624 New fiction 426 353 431 Hours of public internet computer use 884 691 429 Selected AV circulation: Number of unique wireless clients 914 Blu-ray 87 71 73 Average daily wireless visits 85 Browsing AV (Lucky Day AV) 44 49 25 Wifi total data transferred 2.13 TB CD 172 169 136 CD book 137 126 187 Patron questions at desks: Aug 2026 Sept 2026 Sept 2025 Children's Blu-ray 13 27 15 Reference interactions 239 177 131 Children's CD 5 3 3 General/Directional 210 153 176 Children's CDBook 45 36 52 Technical assistance 514 436 311 Children's digital audiobook (+/YA Playaway) 147 96 39 Circulation 31 41 43 Children's DVD 478 378 343 Conflict/Resolution 0 DVD 1,512 1,268 1,382 Nonfiction DVD 94 90 1,382 Other: Aug 2026 Sept 2026 Sept 2025 Playaway 117 126 56 Books mended 175 107 65 Selected other circulation: AV mended 82 139 85 Book club kits 4 3 9 Copy machines 9,552 8,646 10,276 Children's magazine 32 40 14 Outgoing faxes 66 78 12 Library of things 459 420 319 Incoming faxes 8 13 67 Magazine 122 115 83 Total physical item circulation: 14,402 13,290 13,590 Resource sharing: Aug 2026 Sept 2026 Sept 2025 Outgoing ILL 105 98 99 Digital circulation: Aug 2026 Sept 2026 Sept 2025 Incoming ILL 32 25 25 Hoopla 0 0 382 DFPL items shipped to other libraries 2,336 2,131 2,228 Overdrive ebooks and digital audiobooks 3,277 3,319 2,847 Holds received at DFPL 2,698 2,554 2,390 Overdrive magazines 373 372 419 Total digital item circulation: 3,650 3,691 3,648 Programs and attendance: Aug 2026 Sept 2026 Sept 2025 Young child (0-5) programs/attendance 0 prog/0 att 12 prog/278 att 21 prog/369 att Circulation by patron statistical class: Aug 2026 Sept 2026 Sept 2025 Child (6-11) programs/attendance 0 prog/0 att 6 prog/79 att 6 prog/120 att City of Fort Atkinson circulation: 8,910 8,441 7,414 Young adult (12-18) programs/attendance 3 prog/23 att 3 prog/22 att 4 prog/15 att Jefferson County "City" circulation: 888 718 1,553 Adult (19+) programs/attendance 0 prog/0 att 3 prog/34 att 6 prog/88 att Jefferson County Rural circulation: 3,434 3,338 3,374 General interest (all ages) programs/attendance 0 prog/0 att 0 prog/0 att 0 prog/0 att Total: 14,087 13,121 13,328 Total programs/attendance: 3 prog/23 att 24 prog/413 att 37 prog/592 att Cardholders: Aug 2026 Sept 2026 Sept 2025 Self-directed activites and participation: Aug 2026 Sept 2026 Sept 2025 YTD new patron registrations 649 719 780 Total activities/participation 3 act/550 participants5 act/686 participants1 prog/185 partic Total number of cardholders 8,952 8,884 8,675 Page 15 of 44 Value of Edward Jones Accounts on October 8, 2026 Page 16 of 44 October 2026 YTD Summary of Trust Contributions and Expenditures DATE ACTIVITY DESCRIPTION AMOUNT NOTES 01/08/2026Check ReceivedBusiness Check $500.00 02/19/2026Check ReceivedPersonal Check $50.00 02/20/2026Check ReceivedBusiness Check $450.00 02/26/2026Check ReceivedBusiness Check Fort Atkinson Community Foundation$7,500.00For website redesign project 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $20.00 04/17/2026Check ReceivedPersonal Check $50.00 04/17/2026Check ReceivedPersonal Check $50.00 04/17/2026Check ReceivedPersonal Check $50.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $25.00 04/17/2026Check ReceivedPersonal Check $50.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $25.00 04/17/2026Check ReceivedPersonal Check $250.00 04/17/2026Check ReceivedPersonal Check $25.00 04/17/2026Check ReceivedPersonal Check $25.00 04/17/2026Check ReceivedPersonal Check $50.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $100.00 04/17/2026Check ReceivedPersonal Check $500.00 04/17/2026Check ReceivedPersonal Check $25.00 04/17/2026Check ReceivedPersonal Check $25.00 04/17/2026Check ReceivedPersonal Check $50.00 05/08/2026Check ReceivedPersonal Check $100.00 05/19/2026Check ReceivedPersonal Check $50.00 06/04/2026Check ReceivedPersonal Check $225.00 06/04/2026Check ReceivedPersonal Check $100.00 06/04/2026Check ReceivedPersonal Check $50.00 06/15/2026Check ReceivedPersonal Check $500.00 06/15/2026Check ReceivedPersonal Check $500.00 06/15/2026Check ReceivedPersonal Check $50.00 06/16/2026Check ReceivedBusiness Check $200.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $300.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $35.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $15.00 06/26/2026Check ReceivedPersonal Check $100.00 06/26/2026Check ReceivedPersonal Check $100.00 06/26/2026Check ReceivedPersonal Check $75.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $40.00 06/26/2026Check ReceivedPersonal Check $25.00 06/26/2026Check ReceivedPersonal Check $25.00 06/26/2026Check ReceivedPersonal Check $75.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $20.00 Page 17 of 44 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $50.00 06/26/2026Check ReceivedPersonal Check $20.00 06/26/2026Check ReceivedPersonal Check $75.00 07/16/2026Check ReceivedPersonal Check $50.00 07/16/2026Check ReceivedPersonal Check $100.00 07/16/2026Check ReceivedPersonal Check $100.00 07/16/2026Check ReceivedPersonal Check $50.00 07/23/2026Check ReceivedPersonal Check $100.00 07/23/2026Check ReceivedPersonal Check $50.00 09/04/2026Check ReceivedBusiness Check $1,000.00 09/04/2026Check ReceivedBusiness Check $1,000.00 09/11/2026Check ReceivedBusiness Check $2,000.00 Total = $18,200.00 Page 18 of 44 City of Fort Atkinson City Manager's Office 101 N. Main Street Fort Atkinson, WI 53538 MEMORANDUM DATE: October 12, 2026 TO: Committee/Commission/Board FROM: Minetta Lippert, Library Director RE: Review and possible action relating to updated position descriptions for full- time library employees (Lippert) BACKGROUND Wisconsin State Statute §43.58(4) states, “The library board shall supervise the administration of the public library and shall appoint a librarian, who shall appoint such other assistants and employees as the library board deems necessary, and prescribe their duties and compensation.” Chapter 7 of Trustee Essentials interprets this statute to mean the following: “It is the library director who hires and supervises all other library staff, but the library board has the legal responsibility for establishing the duties and compensation, as well as the personnel policies, for all library staff.” DISCUSSION The City of Fort Atkinson introduced a new performance management system in 2026. The new annual review forms direct employees and leaders to review employees' position descriptions. Library staff took this opportunity to update the position descriptions for five full- time library positions. FINANCIAL ANALYSIS Staff does not anticipate any financial impact. RECOMMENDATION Library staff recommends approving the five updated position descriptions. ATTACHMENTS 1. 2026 Adult Services Librarian Job Description Signed 2. 2026 Youth Services Librarian Job Description Signed 3. 2026 Library Assistant II Circulation Job Description Signed 4. 2026 Library Assistant II Marketing and Interlibrary Loan Job Description Signed 5. 2026 Library Assistant II Cataloging Job Description Signed Page 19 of 44 Page 20 of 44 Page 21 of 44 Page 22 of 44 Page 23 of 44 Page 24 of 44 Page 25 of 44 Page 26 of 44 Page 27 of 44 Page 28 of 44 Page 29 of 44 Page 30 of 44 Page 31 of 44 Page 32 of 44 Page 33 of 44 Page 34 of 44 Page 35 of 44 Page 36 of 44 Page 37 of 44 Page 38 of 44 Page 39 of 44 Page 40 of 44 Page 41 of 44 City of Fort Atkinson City Manager's Office 101 N. Main Street Fort Atkinson, WI 53538 MEMORANDUM DATE: October 12, 2026 TO: Committee/Commission/Board FROM: Minetta Lippert, Library Director RE: Review and possible action relating to the Library's 2027 holidays and closure dates (Lippert) BACKGROUND Each year, the Library Board determines the library’s closure dates for the upcoming calendar year. DISCUSSION The proposed schedule includes the ten holidays outlined in the City of Fort Atkinson’s employee handbook. The City's employee handbook explains, "Whenever a holiday falls on a Sunday, the City observes the holiday on the following Monday." In 2027, July 4 will be on a Sunday so the library plans to observe the holiday on Monday, July 5. The City's employee handbook also states, "Whenever a holiday falls on a Saturday, the number of holiday hours will be reduced by eight (8) hours, and personal hours increased by eight (8) hours." December 25, 2027 will be a Saturday. Library staff recommends closing the library on Saturday, December 25. Full-time staff will also receive 8 extra hours of personal time in 2027 for this Saturday holiday. Finally, in past years, the Dwight Foster Public Library has remained open on Veteran’s Day but closed on New Year’s Eve instead. Library staff recommends following that same pattern in 2027. Unlike many City offices, the library is open to the public past 5 p.m. five days per week and is also open on Saturdays. Historically, the library has closed at 5 p.m. the Wednesday before Thanksgiving and on specific days during the weeks of Christmas and New Year’s due to lighter foot traffic and to enable staff to have more time with their families. Library staff recommends following a similar pattern in 2027. Finally, staff requests closing the library to the public from 8 a.m.-1 p.m. on March 12 and all day on August 6 for staff training. FINANCIAL ANALYSIS Staff does not anticipate any unusual financial impacts. Page 42 of 44 RECOMMENDATION Library staff recommends approving the proposed schedule of 2027 holidays and closures. ATTACHMENTS 1. 2027 Library Holidays and Closures Page 43 of 44 Dwight Foster Public Library’s 2027 Holidays and Closures Reason Date Library Status City Holiday? New Year’s Day Friday, January 1 Library closed City Holiday Staff Training Friday, March 12 Library closed 8 a.m.-1 p.m. Spring Holiday Friday, March 26 Library closed City Holiday Memorial Day Monday, May 31 Library closed City Holiday Independence Day (Observed) Monday, July 5 Library closed City Holiday Staff Training Friday, August 6 Library closed Labor Day Monday, September 6 Library closed City Holiday Wednesday before Thanksgiving Wednesday, November 24 Library closes at 5 p.m. Thanksgiving Day Thursday, November 25 Library closed City Holiday Day after Thanksgiving Friday, November 26 Library closed City Holiday Christmas Eve Friday, December 24 Library closed City Holiday Christmas Day Saturday, December 25 Library closed City Holiday Winter Break Monday, December 27 Library closes at 5 p.m. Winter Break Tuesday, December 28 Library closes at 5 p.m. Winter Break Wednesday, December 29 Library closes at 5 p.m. Winter Break Thursday, December 30 Library closes at 5 p.m. New Year’s Eve Friday, December 31 Library closed Full-time staff use holiday hours from Veteran’s Day Page 44 of 44