Meeting Minutes

TOWN OF HAMILTON REGULAR TOWN BOARD MEETING TUESDAY, JANUARY 8, 2019 APPROVE MINUTES Chairman Blaine Lee called the January board meeting to order on Tuesday, January 8, 2019 at 7:30 p.m. and was followed by the Pledge of Allegiance. ROLL CALL: Chairman Blaine Lee, Supervisor Kevin Hoyer, Treasurer Katie Reding and Clerk Sara Schultz were present. Supervisor Ray Ebert was excused. MINUTES: The minutes from the previous board meeting were read by the clerk and approved by Hoyer and seconded by Lee. Motion carried. AGENDA: Lee read through the agenda and added two items which included Ben Sprain and the new building inspector contract. Hoyer moved to approve the agenda with these additions while Lee seconded. Carried. There was no public comment. CUP REQUEST: Jessica Cook (representing Dave Evenson) came before the board with a request for a CUP for property at N5105 Gills Coulee Road South West Salem (Oldenburg’s land). She presented a certified survey map and stated they would like to construct a single family residence which would convert prime farmland from agricultural use or conversion of land previously cropped on land zoned exclusive ag. Being that this is in compliance with the county and township, Hoyer moved to approve this request while Lee seconded. Motion carried and Lee signed the CUP application. CERTIFIED SURVEY MAP: Ben Sprain said he would like to change the survey lines on 80 acres of land on E Scotch Coulee Road. Upon reviewing the survey map, Hoyer moved for Lee to sign the map and the chairman seconded. Motion carried. MAPLE GROVE VENUES: Steve Nicolai talked about the updates (wells, flow meters) that are being done at Maple Grove Venues and events that have taken place or have been scheduled in the future, (Country Boom, cross country meets, possible café/restaurant). COUNTRY BOOM: Dave Ring and Jon Holthaus talked about this year’s Country Boom and residents from the township voiced their concerns about camping, parking, CUP, etc. They will be meeting again to discuss these issues. FEMA UPDATE: We have received a check in the amount of $14,292.99 for the repair of the bridges. The check for administrative costs should be coming soon. BUILDING INSPECTOR CONTRACT: Chairman Lee and Clerk Schultz signed a 3 year contract which designated Bud Raymer as our building inspector (Mr. Raymer had previously signed his portion). NON-DISCRIMATION POLICY: The clerk presented a non-discrimination policy she created to send to the University of Wisconsin –Extension Office which was approved by motion made by Hoyer and seconded by Lee. This signed policy will be forwarded on accordingly. PUBLIC HEARING: A public hearing is scheduled for Tuesday, February 12, 2019 at 7:00 p.m. to possibly adopt resolutions to set wages for town officials when they work as an employee of the town and to reimburse for hours worked above normal duties. Supervisor Hoyer moved to approve while Lee seconded. Upon voice vote, motion carried. ROAD REPORT/RECYCLING CENTER: Once we receive a bill from the county, an invoice will be sent to the resident that damaged a stop sign on Gills Coulee Road. Also, Steve, Reid and Blaine are planning on touring another township’s recycling center to get ideas for our future site. UPCOMING MEETINGS: The caucus is scheduled for Thursday, January 10th at 7:00 p.m. Also, the WTA District meetings are now published. FINANCIAL REPORT: Treasurer Reding handed out the financial reports and reported that there were two refunds that needed to be paid to taxpayers for overpayment. These were approved by motion made by Hoyer and seconded by Lee. Motion carried. At this time, the bills were paid by motion made by Hoyer and seconded by Lee. Carried. The chairman took a motion from Hoyer to adjourn the meeting at 9:17 p.m. The motion was seconded by Lee and passed. ___________________ Sara Schultz, Clerk