July 15, 2025

1 TOWN OF PORT EDWARDS MONTHLY BOARD MEETING MINUTES Date: July 15, 2025 Call to Order: Chairman Randy Moody called the regular Town Board meeting to order at 6:00 p.m. The pledge of allegiance was recited to begin the meeting. Meeting Certification: This meeting has been properly posted (on the Town Hall door and bulletin board), as well as published on our website to notify the public of date, place, time, and agenda. Attendance: Chairman Randy Moody, Supervisors Tim Schmidt, Trevor Jensen, Treasurer Kathy Reese, and Clerk Tracey Draper, Road Superintendent Adam Lueneburg. There were also seven people present from the public. Agenda: • Call the meeting to order • Pledge of Allegiance • Approve the agenda • Approve June 16, 2025 monthly Board meeting minutes and June 24, 2025 Special Town Board meeting minutes. • Approve payment of Town bills • Treasurer and Clerk monthly financial reports • Set date for August 2025 Board meeting • Road Superintendent report • Review any correspondence received o Brochures received: Pipeline Safety, Propane Safety and resources o Sanitary permit received – 4888 Bollig Court • New business: o Approve Clerk College o Fire call reports o Review the list of active Town conditional use permits and act on their renewal • Old business: o Spectrum utility contract • Public input • Adjourn Motion was made by Jensen and seconded by Schmidt to approve the agenda. All were in favor and motion carried. Approval of minutes from June 16, 2025 Monthly Board Meeting and June 24, 2025 Special Meeting: Clerk had emailed the minutes from June’s meetings to the rest of the board so the minutes were reviewed prior to tonight’s meeting. Jensen made a motion to approve the minutes from the June 16, 2025 Monthly Board Meeting and June 24, 2025 Special Meeting, and Schmidt seconded. All were in favor and the motion carried. 2 Town Bills: Schmidt made a motion to approve payment of the town bills listed by the clerk, motion was seconded by Jensen, all were in favor and the motion carried. Total disbursements for the month of June were $41,123.16 with total revenues being $7,888.42. Treasurer and Clerk Financial Reports: The Treasurer and Clerk reports were reviewed by the Board. All reports balance. Total Town money as of June 30, 2025 is $122,243.95. Schmidt made a motion to accept the reports as delivered; Jensen seconded the motion. Motion carried. Next Scheduled Board Meeting: August Town Board meeting set for Monday, August 11, 2025 at 6 pm at the Port Edwards Town Hall. Road Superintendent Report: Adam Lueneburg was rehired as Road Superintendent, having started in early July. Lueneburg reported that the tractor with the mower will be down a little longer, as the replaced hose was too short and he is awaiting placement of a longer hose for proper repair. In the meantime, he will work on maintenance in the shop and grading as possible. Correspondence: Brochures: The Clerk received and shared with the Town Board brochures regarding pipeline safety and propane safety and resources. Sanitary Permit: The Clerk received an approved Sanitary permit for the property at 4888 Bollig Court. New Business: Approve Clerk College: The WTA is offering a new year-long training course for clerks that covers training on duties, elections, and timely completion of reports required by the Clerk/Town. It also includes attendance at financial workshops and spring conference. Trainings take place 1-2 days a month The Clerk was accepted into this program, and is requesting approval of payment by the Town for this training, at a cost of $599. Schmidt motioned to approve Clerk College, Jensen seconded, motion carried. Fire Call Reports: The Clerk received 3 fire call reports. One report was for a call to a one- vehicle accident in the Township. The Board instructed the Clerk to bill the party $500 as has been customary for such calls and allowed by the Town’s Fire Call Ordinance. A fire call report was received for a call to assist a boat stuck on a sand bar located in the Township, south of Freeman Boat Landing. The Board requested the Clerk verify that the call was indeed in the Township, and if in the Township to bill the party $250. The third fire call report received was in regards to a fire set by some downed power lines due to a storm in the Township. There will not be a charge for this call. The Board requested the Clerk make a list of fees associated with Fire Calls for future reference. Review of Active Town Conditional Use Permits: The list of active Conditional Use Permits was presented to the Board. The Board instructed the Clerk to move Dan Greenwood, Fazio Auto, and Trucks on 73 to the inactive list, as these permits are no longer in use. Jensen motioned to approve the active Conditional Use Permits, Schmidt seconded. All in favor. 3 Old Business: Spectrum Utility Contract: The Clerk received the completed application and associated fees for the utility work proposed to be done on Ver Bunker Avenue and Port Road. Public Input: A Town resident noted the bridge out on County Line Road. Moody noted that it will be shut down until its replacement, per Wood County, likely in 2027. It washed out and has been refilled numerous times, but continues to wash out. There is a grant for the replacement of that bridge and the last bridge. The bridge is co-owned by the Town of Port Edwards and Wood County, the Town of Armenia, and Juneau County. Question was then asked what will be done in regards to the snowmobile trail on that road. Moody stated he will talk to Roland Hawk with the County to see what will be done about that. If there might be another route. A question was then raised as to how much the town was charged the last time the bridge was fixed. That information is not readily available, and will need to be looked up. Clarification was requested regarding Clerk College. It was noted that it is a clerk only monthly training either virtually or at meetings in Stevens Point or WTA workshops or conferences throughout the year. Question was raised as to whether there was any groundwork done to review the Conditional Use Permits onsite to assure they are complying with the standards set initially. It was noted that these are only reviewed on paper, and not visited in-person. Question was then raised if the Planning and Zoning Commission should be calling the Conditional Use Permit holders to find out if they remain active. Moody mentioned that it is a duty that could be assigned to the Planning & Zoning Committee. Suggestion was made to raise the fees related to the fire calls, that $250 is not enough. Moody mentioned that the fees vary related to the fire call. Clerk Draper will look up the fee schedule and have it available at the next meeting. The former clerk requested that the Town draft a letter to send to all vendors regarding the address and contact change, as some Town mail continues to have her address listed, or both clerk’s names, etc. Moody noted that many vendors have already been contacted. A letter will be drafted and sent to vendors, with a copy brought to the next meeting. Adjourn: Being no other business to conduct, Jensen made a motion to adjourn the meeting at 6:31 p.m. and Schmidt seconded. All were in favor and the motion carried. Respectfully submitted, Tracey Draper, Clerk