2023 May 9 Minutes TBM

TOWN OF CARY5688 ACCOLA ROADPITTSVILLE, WI 54466Minutes2023 May 9 Town Board Meeting 6:00 PMThe Regular Meeting of the Cary Town Board was called to order at 6:00 PM on May 9, 2023The Pledge of Allegiance was recited, and a Prayer was given, in attendance were Chairman Mark Gosh, Supervisors Dale Zawislan and Dennis Brunner, Treasurer Carey Rucker, Deputy Clerk Lori Hiebl, with representatives of Bugar Trucking and Pankratz Excavating, and one member of the community.The minutes of the April 18, 2023 meeting were read, motion to accept the minutes with time added to the Open Book schedule and the BOR, was made by Dennis Brunner and seconded by Dale Zawislan, motion passed.Clerk Information was presented by Deputy Clerk Lori Hiebl, Salary for Clerk and D. Clerk would be as follows: Jean will be paid ½ of her salary for the first half of June and the last half of July, Lori will be paid ½ of the full Clerk’s salary for the same time period, and Lori will still receive her regular DC pay, as she will be doing double duty. Motion was made to follow the recommendation of Clerk on this matter by Dennis Brunner and Seconded by Dale Zawislan, motion passed.Treasurer’s Report for March and April was given by Carey Rucker. Supervisor Zawislan brought up for discussion that the list of checks needed to be on the Treasurer’s Report monthly, Treasurer commented that this was not part of her job, it is the Clerk’s and DC’s job. It was decided that the Clerk and DC will do this in the future. Motion to File the Treasurer’s Reports was made by Dale Zawislan and seconded by Dennis Brunner, motion passed. The Treasurer also submitted a dialogue Report of her activities for the past month (See Attached Addendum) A motion was made by Dale Zawislan to accept the addition to the Treasurer’s Report for the month of April, motion seconded by Dennis Brunner, motion carried.The order of The Agenda was changed due to the presence of the bidders for the town gravel contract.Sealed Bids were submitted by Kafka Granite, Red Rock Granite, Pankratz Excavating, and Paul Bugar Trucking. The Chairman opened the Sealed Bids for Gravel Contract for the Town of Cary. The bids were as follows: Bugar—Decomposed granite $19.91/yd, Road Base $18.81/yd. Kafka—Decomposed granite $16.75/yd. no bid included for Road Base. Red Granite—Decomposed $15.96/yd. no bid included for Road Base. Pankratz—Decomposed $15.68/yd. verbally gave quote of Road Base of $15.07/yd. Representatives of Bugar Trucking—Danielle Hoesly, and Pankratz Excavating—Theresa Pankratz were present during the bid opening. Following discussion, the representative from Bugar Trucking left the hall. Ms. Pankratz answered questions concerning the bid. Motion to accept the Pankratz bid as given was made by Dennis Brunner and Seconded by Dale Zawislan, motion passed. Pankratz requested one week’s notice. Ms. Pankratz left the meeting. At the end of the meeting after discussion by the board it was decided that the road work would begin on May 24 and 25, 2023. Dale Zawislan will make the call to Pankratz to notify.Tim Ecker presented a list of culverts needed on different roads due to collapsing. He also mentioned that he had cleaned up a dump truck load of branches left in a ditch by someone. Tim mentioned that he graded to Town of Hiles.JJ Brush Cutting will begin this week. Mowing of the ditches will take place in July.Discussion was held on hiring Emergency Government workers to assist in cleaning up the ditches, there was concern about the likely hood of these workers checking out properties for future thefts.A landowner on Sparks Road has installed a bridge over the ditch, Tim had moved the bridge to clean the ditch the next day the bridge was again across the ditch. Tim commented that it will cause obstruction to mowing the ditch in July.Mark reported on “LRIP” that he learned about at a meeting in Loyal, WI. We may be eligible for a 70/30 grant of $100,000 or more for road improvement, we will need resident’s approval as we may possibly need to raise taxes. He foresees doing Johnson Road, if grant is accepted, we would have two years to use the money. Mark will apply for the grant, but does not intend to proceed until grader is completely paid off. TOWN OF CARY5688 ACCOLA ROADPITTSVILLE, WI 54466Replacement of the shop garage doors. Mark tried to inquire about quotes, but did not receive any responses from the companies he contacted.Discussion was held on the purchase or continue rental of Oxygen tanks. It was decided to continue renting.Checks were reviewed and signed.Next month’s meeting will June 20, 2023 at 6:00 PM. Meeting was adjourned at 8:00 PM, Motion to adjourn was made by Dale Zawislan and seconded by Dennis Brunner, motion passed.Treasurer’s ReportWatch training on completing ARPA financial reporting—took notes for future useCompleted ARPA reporting with Jean (Clerk)Met with Jenny at Stroetz Account for help with CT reports. She also could not find what the issue seemed to be in balancing. She advised me that since it was our first year with financial software and how we collect taxes in December, but report on the CT in the following year that we may need to make an adjustment entry to balance. I will review the CT one more time over the weekend then submit.Started the research into moving extra money into better earning accounts.First State Bank: spoke with them regarding options to earn more interest on our checking account. They have money market accounts and CDs. Still very low interest on both.Rural Insurance: Our agent, Ian Pierce, had the investment agent in his office at the time of our conversation. He guided me away from bonds because you could lose money. His advice was to not “gamble” with taxpayer’s money, which we agree with. There are several annuity options through Rural Insurance. Fixed annuity or indexed annuity. Examples are: Fixed annuity—we put in $100,000 (higher interest with larger amount) for four years and earn up to 4.25% with no risk of loosing any money. We could pull out up to 10% of total per year with no penalty.Indexed annuity—follows the market ups and downs over at least 6 years. You could earn up to 7%. If market is losing money, it would be 0%.Receipted funds and issued several dog tagsBalance checking accountsMark GoshSubmitted at May 9, 2023Cary Town Board Meeting (jmg)