Fourth of July Commission — Agenda Packet

Fourth of July Committee Meeting Agenda July 22, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue Published: 07/17/2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. 06/24/2026 Meeting Minutes 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report 5. CELEBRATION 2026 A. Update on sponsorships and donations. B. Update, discussion nad approval of final expenses for 2026. C. Review feedback collected from 2026 commission members, four main charities, NBPD, NBFD, NBEM, streets, grounds, recreation, food/beverage vendors, Spectrum Carnival, and Facebook. 6. CELEBRATION 2027 A. Election of Chairperson for 2027. B. Election of Secretary for 2027. C. Election of Budget Sub-Committee - three commissioners to work with the 4th of July Coordinator and Finance Director to recommend 2027 budget. D. Discussion and possible vote on dates and times for the 2027 event. 7. COMMUNICATIONS A. Update on current commission members and open seats. B. Update on the 501C3 Friends of the New Berlin Recreation. 8. SET NEXT MEETING DATE A. Next meeting date - Wednesday, August 19th, 2026 at 6:00 pm in the Willow Room at the ARC. Note this is the 3rd Wednesday of the month. 9. ADJOURN Page 1 of 15 Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 2 of 15 Fourth of July Committee MEETING MINUTES June 24, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue MINUTES 1. CALL TO ORDER Polly Oldenburg called the meeting to order at 6:00PM 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE Present: Commissioner Perkins, Commissioner Doyle, Commissioner Pfeiffer, Commissioner Mazzoni, Commissioner Bertsch, Fourth of July Coordinator Oldenburg, Testin Excused: Alderperson Joseph Stribl, Commissioner Marc Meyer,Commissioner Kathryn Erickson Staff Present: Chief Mark O’Connor (NBFD), Bobby Reid (NB Lions), Bob Rafel (Prospect Lions), Katie Roth (Recreation Manager), John Schoeber (Muscular Dystrophy), Captain Jason Chilicki (NB PD). A quorum was present and that the meeting was properly posted in compliance with open meetings law. 3. APPROVAL OF MINUTES A. May 27, 2026 Meeting Minutes MOTION: Motion to Approve Motion by: Commissioner Bertsch Second by: Commissioner Pfeiffer VOTE: Motion Passed 7-0 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report MOTION: Motion to Approve Financials as presented Motion by: Commissioner Pfeiffer VOTE: Second by: Commissioner Mazzoni Page 3 of 15 Motion Passed 7-0 5. CELEBRATION 2026 A. Discussion and possible vote on additional entertainment on grounds. B. Discussion and possible vote on addtional food / sales vendors on grounds. C. Discussion and possible vote on contests and tournaments hosted on grounds. The schedule may be adjusted to remove the Cup In-Hand kickball tournament due to no registration, and the Pickleball Tournament and Volleyball Tournament are being reviewed for low registration. D. Discussion and possible vote on fireworks and/or drone show. A note was made that the current fireworks vendor is retiring at the end of the season and a new vendor may be needed for 2027. E. Discussion and possible vote on parade entries. MOTION: Motion to Approve Simonson family bikes ($400) and Tripoli Motor Corps ($800) for the parade Motion by: Commissioner Bertsch Second by: Commissioner Pfeiffer VOTE: Motion Passed 7-0 F. Discussion and possible vote on commission golf carts. MOTION: Motion to Approve the amount of $6,200 for the golf carts for use during the July 4th festival for Above Par. Motion by: Commissioner Mazzoni Second by: Commissioner Perkins VOTE: Motion Passed 7-0 6. COMMUNICATIONS A. Chrome Fireworks update - B. Discussion regarding commissioner pie, parade and headquarters assignments. Page 4 of 15 C. Discussion regarding grounds set-up. 7. SET NEXT MEETING DATE A. Next meeting date is Wednesday, July 22nd, 2026 at 6:00 pm in the Willow Room of the New Berlin ARC located at 15321 W National Avenue, New Berlin 8. ADJOURN MOTION: Motion to Adjourn 7:12PM Motion by: Commissioner Mazzoni Second by: Commissioner Perkins VOTE: Motion Passed 7-0 Meeting adjourned at 7:12PM Respectfully Submitted, Lori Doyle, Secretary Page 5 of 15 CITY of NEW BERLIN FOURTH of JULY Budget Report as of May 21, 2026 Original Transfers/ Revised Year to Encumbered Available Budget Adjustments Budget Date Budget ___________ ___________ ___________ ___________ ___________ ___________ REVENUES Donations/sponsorship 112,000 - 112,000 91,062 (20,938) Booth/Vendor Fees 14,000 - 14,000 15,700 1,700 Charities 24,000 - 24,000 21,000 (3,000) Carnival Proceeds 10,000 - 10,000 9,540 (460) Parking 7,000 - 7,000 - (7,000) Events - - - - - Tourism Grant 5,000 5,000 (5,000) Transfer from City 15,000 - 15,000 - - (15,000) Total Revenues 187,000 - 187,000 137,302 - (49,698) EXPENDITURES Parade 13,000 - 13,000 11,345 1,100 555 Entertainment 50,000 - 50,000 15,684 38,575 (4,259) Drone Shows 25,000 - 25,000 25,000 - - Fireworks 40,000 - 40,000 40,000 - - Salary 12,000 - 12,000 12,715 (715) FICA 918 - 918 972 (54) Advertising 250 - 250 - 5,088 (4,838) Electricity/Water - - - - - - Grounds Maintence 1,000 1,000 - 1,000 Waste Disposal 12,000 - 12,000 10,645 - 1,355 Telephone/Cell Phone 600 - 600 251 - 349 Dues/Memberships 100 - 100 - - 100 Tent Rental 22,000 - 22,000 22,823 - (823) Office Supplies 1,000 - 1,000 - 1,000 Events - - - 750 - (750) Supplies 9,000 - 9,000 2,445 9,047 (2,492) Total Expenditures 186,868 - 186,868 142,629 53,810 (9,571) Net Change in Fund Balance 132 - 132 (5,327) (59,269) Page 6 of 15 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2125455 $7,000.00 02/19/2026 PROSPECT LIONS CHARITIES OF NEW BERLIN, INC 1339 4TH OF JULY DONATION 2026 2126531 $7,000.00 03/18/2026 SCHOOL DISTRICT OF NEW BERLIN 217373 4TH OF JULY DONATION 2026 2131463 $7,000.00 04/13/2026 NEW BERLIN LIONS CLUB FOUNDATION, INC 9080 4TH OF JULY DONATION 21,000.00 Page 7 of 15 Year Receipt Amount Entry Date Paid By Check # 2025 2107946 200.00 11/24/2025 WISTL SOD FARMS INC 18387 2025 2107947 50.00 11/24/2025 ARROWHEAD TOOL AND DIE INC. 42919 2025 2107948 500.00 11/24/2025 GREENFIELD PLAZA LLC 2659 2025 2108152 200.00 12/02/2025 HASTINGS AIR ENERGY CONTROL, INC. 90672 2025 2108153 100.00 12/02/2025 TOOLRITE MFG 407170 2025 2108215 100.00 12/03/2025 HONEYAGER'S MUDJACK SERVICE, INC. 8048 2025 2108307 200.00 12/04/2025 NEW BERLIN PLASTICS INC. 89351 2025 2108564 200.00 12/15/2025 FRANTZ MACHINE PRODUCTS, INC. 28984 2025 2108672 1,500.00 12/18/2025 JOHNS DISPOSAL SERVICE, INC. 22310 2026 2111686 483.40 01/14/2026 SCHOLASTIC BOOK FAIR 2026 2114847 600.00 01/21/2026 JOEYS OLD-FASHIONED BURGERS LLC 981 2026 2114849 1,500.00 01/21/2026 WAUKESHA STATE BANK 188219 2026 2120561 600.00 01/28/2026 WEST-NEW-BROOK ORTHODONTISTS, S.C. 2169 2026 2123956 1,145.69 02/03/2026 SCHOLASTIC INC. 646506 2026 2123957 5,000.00 02/03/2026 MOORE CONSTRUCTION SERVICES 28234 2026 2124784 2,000.00 02/09/2026 NEW BERLIN LIONS CLUB FOUNDATOIN, INC 9027 2026 2125328 750.00 02/17/2026 ACCOUNT FOR IT 2656 2026 2125456 1,500.00 02/19/2026 PREFERRED ELECTRICAL CONTRACTORS, INC. 108154 2026 2125712 500.00 02/25/2026 NEW BERLIN JUNIOR WOMAN'S CLUB 3634 2026 2126144 5,000.00 03/06/2026 ACRISURE, LLC 278511 2026 2126205 20.00 03/09/2026 4TH OF JULY 2026 2126524 5,000.00 03/18/2026 EDUCATORS CREDIT UNION 4132960 2026 2126525 5,000.00 03/18/2026 MORGAN STANLEY 404558805 2026 2126526 100.00 03/18/2026 DONALD R KITTEN 31826 2026 2126527 3,000.00 03/18/2026 BEECHWOOD DISTRIBUTORS, INC. 11567 2026 2126528 250.00 03/18/2026 ELECTROCHEMICAL PRODUCTS, INC. 100714 2026 2126529 600.00 03/18/2026 ABSORB TECH 250668 2026 2126530 2,500.00 03/18/2026 PRINCETON CLUB NEW BERLIN LLC 18357 2026 2126532 1,000.00 03/18/2026 HORICON BANK 143917 2026 2126786 600.00 03/25/2026 W.I.S. LOGISTICS 82701 2026 2126787 400.00 03/25/2026 HOLZ CHEVROLET 14471 2026 2126788 600.00 03/25/2026 DONOVAN & JORGENSON, INC. 25183 2026 2126789 750.00 03/25/2026 JOIN POLLY'S JAUNTS, LLC 2674 2026 2126926 3,000.00 03/30/2026 HOMETOWNE WINDOWS & DOORS, INC. 9100 2026 2126978 1,500.00 04/01/2026 TOBIN JEWELERS 17043 2026 2128882 1,500.00 04/06/2026 SENDIK'S MANAGEMENT COMPANY, INC 6528 2026 2133196 399.00 04/16/2026 GRAMS FAMILY DENTAL LLC 199 2026 2133197 20,000.00 04/16/2026 FESTIVAL FOODS 572919 2026 2135918 3,000.00 04/21/2026 BEER CAPITOL DISTRIBUTING, LLC 230848 2026 2135919 283.50 04/21/2026 EDUCATION FOUNDATION OF NEW BERLIN 1257 2026 2138767 300.00 04/23/2026 AMERICAN FORKLIFT COMPANY L.L.C. 1892 2026 2140768 300.00 04/29/2026 RICHJON LLC DBA ELIZABETH RESIDENCE 12648 2026 2142704 79.00 05/05/2026 CULVERS TIPS 2026 2142948 2,500.00 05/06/2026 SOUTHEAST SALES.COM 7747 2026 2142949 600.00 05/06/2026 PETRON CORPORATION 109211 2026 2143801 432.46 05/13/2026 PANDA CUSTARD PLACE LLC 11271 2026 2144192 500.00 05/20/2026 WENTHE-DAVIDSON 97514 2026 2144253 300.00 05/21/2026 RODNEY/KATE HERNANDEZ 1849 2026 2144254 300.00 05/21/2026 THIRD COAST AESTHETICS/CARLEY ANDERSON 2026 2144467 80.00 05/27/2026 NEW BERLIN 4TH OF JULY 2026 2144510 300.00 05/28/2026 ANDREA SOBON 2026 2144512 300.00 05/28/2026 MARCUS RIDGE CINEMA 2026 2144477 1,000.00 05/28/2026 ELVIS OF NEW BERLIN LLC 2026 2144654 300.00 05/29/2026 CUSTOMER 2026 2145171 1,000.00 06/09/2026 FLEET FARM 2026 2145172 1,000.00 06/09/2026 TRUSTONE FINANCIAL 2026 2145183 300.00 06/09/2026 FXNMOTION.COM HQ 2026 2145210 300.00 06/09/2026 ANITAS DANCE CENTER INC 2026 2145282 300.00 06/10/2026 BOESEL/BAHRAMI 2026 2145432 300.00 06/12/2026 SMITH'S PROPERTY SERVICES LLC 2026 2145433 34.00 06/12/2026 CULVERS TIPS Page 8 of 15 2026 2145434 100.00 06/12/2026 GEORGE WEBB 2026 2145486 1,000.00 06/15/2026 CITIZENS BANK 2026 2145492 1,000.00 06/15/2026 SCHLOSSMANN HONDA CITY 2026 2145550 2,000.00 06/16/2026 TWINS FLOWERS & HOME DECOR LLC 2026 2145536 200.00 06/16/2026 GEORGE WEBB 2026 2145655 1,500.00 06/18/2026 WIL-SURGE ELECTRIC, INC. 2026 2145724 300.00 06/24/2026 FOUR LEAF ROOFING AND WINDOWS 2026 2145725 1,000.00 06/24/2026 RYAN FIREPROTECTION, INC. 2026 2145726 1,000.00 06/24/2026 ABOVE PAR GOLF CARS, LLC 2026 2145735 5.00 06/24/2026 CULVERS 2026 2145742 300.00 06/24/2026 FOURSIS DANCE ACADEMY, LLC 2026 2145879 500.00 06/25/2026 SCHOBER & MITCHELL S.C. ATTORNEYS 91,062.05 Page 9 of 15 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2121360 900.00 46051 THE AZTECA RESTAURANT, LLC 4TH OF JULY BOOTH/VENDOR FEES 2026 2121361 $1,050.00 01/29/2026 QUALITY CONCESSIONS/DUANE HICKMANS 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY FOOD VENDOR 2026 2124783 $700.00 02/09/2026 WILD LAVENDAR BOUTIQUE 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY FOOD VENDOR 2026 2125728 $650.00 02/25/2026 KATHLEEN HOFFMANN 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 2026 2126142 $800.00 03/06/2026 THE LEAP LLC 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR 2026 2126143 $1,050.00 03/06/2026 DANIEL/VALERIE KONIAR 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY FOOD VENDOR 2026 2126533 $850.00 03/18/2026 LA EMPANADA LLC 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY FOOD VENDOR 2026 2126534 $500.00 03/18/2026 PRANETABEN AND MANKUMAR PATEL 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR/FOOD TRUCK 2026 2126535 $700.00 03/18/2026 PRINCETON WEATHERS 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE 2026 2126812 $300.00 03/25/2026 ELEGANT HENNA LLC 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR 2026 2126871 $50.00 03/27/2026 HALEY ANDERSON 4TH OF JULY BOOTH/VENDOR FEES1321 2026 2131462 $100.00 04/13/2026 VERONICA'S LUXE/SANDRA'S CREATIONS 4TH OF JULY BOOTH/VENDOR FEES39 2026 2133194 $1,050.00 04/16/2026 99 TASTY EATS LLC 4TH OF JULY BOOTH/VENDOR FEES19-823647290 2026 2142945 $1,000.00 05/06/2026 LITTLES BARBECUE CO LLC 4TH OF JULY BOOTH/VENDOR FEES1005 2026 2142946 $650.00 05/06/2026 LAQUERA BARNETT 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR 2026 2142947 $800.00 05/06/2026 TOP DOG ENTERPRISES LLC 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR 2026 2143800 $400.00 05/13/2026 CLIFFORD BAYER 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR 2026 2143802 $500.00 05/13/2026 HP RESTAURANTS LLC 4TH OF JULY BOOTH/VENDOR FEES4TH VENDOR FEE 2026 2144191 $650.00 05/20/2026 H & M CONCESSIONS LLP 4TH OF JULY BOOTH/VENDOR FEES4TH VENDOR FEE 2026 2144337 $1,050.00 05/21/2026 RAZZLE DAZZLE SCOOPS LLC 4TH OF JULY BOOTH/VENDOR FEES4TH OF JULY VENDOR 2026 2144655 300.00 05/29/2026 MKAC INC 4TH OF JULY BOOTH/VENDOR FEES 2026 2145170 1,050.00 06/09/2026 NIKO'S GYROS 4TH OF JULY BOOTH/VENDOR FEES 2026 2145491 650.00 06/15/2026 KENNY'S TRANSPORTATION COMPANY 4TH OF JULY BOOTH/VENDOR FEES 2026 (50.00) 06/24/2026 ANDERSON HALEY 2026 JLY 4TH VENDOR RFND 6/9/2 15,700.00 Page 10 of 15 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY FOOD VENDOR 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE Page 11 of 15 Year Receipt Eff. Date Amount Paid By-Ref Comment Page 12 of 15 Page 13 of 15 - Page 14 of 15 Encumbered Parade: brass knuckles dixe doodlers milwaukee flyers Convertible senior moments - 2/25/2026 milwaukee community bank NB Community Band - 3/25/2026 Tripoli Shrine long riders Jim Madritsch Band - 3/25/2026 whistles on wheels juggler Big Top Brass Music6S Tripoli Shrine Legion of Honor Dick Staus Band Millie the clown green beret bank 1,100.00 hillbilly clan tripoli shrine clowns 1,100.00 Entertainment: ANT productions 9,200.00 (9,200.00) 10/22/2025 bands-west tent 15,500.00 9/24/2025 Right of Way band 1,000.00 (1,000.00) 3/25/2026 bands-east tent 21,400.00 9/24/2025 Peter Lindsey 850.00 (850.00) 12/3/2025 miss kim 500.00 (500.00) 12/3/2025 Allen Hart-neil diamond bublle guy 475.00 (475.00) 12/3/2025 pie & bingocontest 1,000.00 (100.00) 3/25/2026 double eagle mobile 1,485.00 (1,485.00) 12/3/2025 corn hole by tarmann fun on the rund 1,500.00 (1,500.00) 2/25/2026 mke foam 375.00 2/25/2026 picture perfect 399.00 (399.00) 2/25/2026 senior moments 400.00 2/25/2026 Milw Bucks Half Twisted/Half knot Donation Bingo 175.00 (175.00) 3/25/2026 Cirque Du Cham Adventure rock Cheryl McCrary Whistles on Wheels 38,575.00 Fireworks - 30,000.00 2/25/2026 drone show 12,500.00 1/28/2026 Advertising Facebook Electricity Waste Disposal Pats disposal 10,645.00 10,645.00 10/22/2025 Telephone/Cell Phone Dues/Memberships Tent Rental Area Rental 22,023.08 22,023.08 10/22/2025 Parking Office Supplies Cornhole Tournament Adventure Rock Supplies dunham school services ARC christmas tree 100.00 12/3/2025 above par golf 5,088.00 2/26/2026 tables & chairs electric cords Speaker System- A.N.T. 99,159.08 Page 15 of 15