Fourth of July Commission — Minutes

July 22, 2026 CALL MEETING TO ORDER There being a quorum, 6 commissioners were present, Polly Oldenburg called the meeting to order at 6:11 pm. Commissioners Present: Polly Oldenburg, Nancy Perkins, Lori Doyle, Wendy Testin, Marlyene Pfeiffer, Michael Mazzoni, Marc Meyer. Nancy Bertsch, Kathy Erickson and Joe Stribel are excused. Also in Attendance: Chief Justin Schulpius (NBFD), Bobby Reid (NB Lions), Jerry Johnson (NB Lions), Julie Cordero (EFNB), Sherry Carlson, Bruce Curtis, Bob Rafel (Prospect Lions), Katie Roth (Recreation Manager), Captain Jason Chilicki (NB PD), Alison Schober, Cadence Schober, John Schober (MDA), Eric Snodgrass (Assistant Recreation Manager). ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION: To approve the minutes from June 24, 2026. VOTE: Motion by: Marylene Pfeiffer Seconded by: Michael Mazzoni MOTION PASSED: 6-0 FINANCIAL REPORT ITEM: Monthly Activity and Financial Report MOTION: To update budget line items as follow: ● PIe contest & donation bingo prizes, as well as gifts for parade to $1,22.61. ● Additional $300 money for the Sheepshead tournament ● Additional $143.39 for payment for the Puzzle Race ● Drone Show shuttle for $502.04 ● Additional $1000 to Solid Ground band ● To finalize the costs for the Eisenhower band and NBW Band buses to $584.86 and $396.96 ● Updating the cost for Sam's club ice for $910.80 ● Finalizing the addition of $1087.50 for the DPW lunch VOTE: Motion by: Marylene Pfeiffer Seconded by: Nancy Perkins MOTION PASSED: 7-0 MOTION: To update budget line items as follow: ● Additional $75 for Brewer tickets for donation bingo prize replacement VOTE: Motion by: Nancy Perkins Seconded by: Wendy Testin MOTION PASSED: 7-0 MOTION: To approve the Financials as presented. VOTE: Motion by: Marc Meyer Seconded by: Marylene Pfeiffer MOTION PASSED: 7-00 CELEBRATION 2026 ITEM: Update on sponsorships and donations. No motions or votes taken. ITEM: Update, discussion and approval of final expenses for 2026. No motions or votes taken during this discussion – covered during the financial report. ITEM: Review feedback collected from 2026 commission members, four main charities, NBPD, NBFD, NBEM, streets, grounds, recreation, food/beverage vendors, Spectrum Carnival, and Facebook. Prospect Lions - Grounds crew was good, suggest operating and testing electrical equipment to ensure no faults. No complaints. EFNB – Overall bar was good. About $3k less revenue this year year over year. Tent fee was 24% of revenue. Beer Capital trailer was broken and EFNB ended up having warm beer for the first two days. Sparks Fly didn’t seem worth the added expense and wasn't as popular of a band. MDA - Agree that the fee was about 25% of the revenue. An additional 25% goes to overhead. Very disappointing that there was a shutdown (weather). The city crew was unbelievable, and did such a great job. Tent setup, requesting the earlier the better. Allowing for 1 vehicle overnight was helpful. Better to come out closer for allocation of money on bands. NB Lions - Same sentiments, city crew deserves a hat’s off. The Beer Capital guys were attentive. Disappointed in the weather shutdown. Always going to look for different bands. Greg from Rosati’s would like to have pizza as well. CELEBRATION 2027 ITEM: Election of Chairperson for 2027. MOTION: To approve nomination of Joe Stribel VOTE: Motion by: Wendy Testin Seconded by: Mike Mazzoni MOTION PASSED: 7-0 ITEM: Election of Secretary for 2027. MOTION: To approve nomination of Lori Doyle VOTE: Motion by: Polly Oldenburg Seconded by: Marylene Pfeiffer MOTION PASSED: 7-0 ITEM: Election of Budget Sub-Committee - three commissioners to work with the 4th of July Coordinator and Finance Director to recommend the 2027 budget. MOTION: To approve nomination of Nancy Bertsch, Mike Mazzoni, and Marylene Pfeiffer. VOTE: Motion by: Polly Oldenburg Seconded by: Nancy Bertsch MOTION PASSED: 7-0 ITEM: Discussion and possible vote on dates and times for the 2027 event. Discussion for Thursday July 1 (Beer garden 3-5, tents open at 5), Friday July 2 (open at 5), Saturday July 3 (open at noon), Sunday July 4 (open at 2pm after parade). MOTION: To approve the 2027 schedule for Thursday July 1 (Beer garden 3-5, tents open at 5), Friday July 2 (open at 5), Saturday July 3 (open at noon), Sunday July 4 (open at 2pm after parade). Rain date for drone show and fireworks on July 5. VOTE: Motion by: Mike Mazzoni Seconded by: Marylene Pfeiffer MOTION PASSED: 7-0 COMMUNICATIONS ITEM: Update on current commission members and open seats. ITEM: Update on the 501C3 Friends of the New Berlin Recreation. NEXT COMMISSION MEETING DATE ITEM: Next meeting date - Wednesday, August 19th, 2026 at 6:00 pm in the Willow Room at the ARC. Note this is the 3rd Wednesday of the month. ADJOURNMENT MOTION: To adjourn the meeting at 8:05pm VOTE: Motion by: Marc Meyer Seconded by: Lori Doyle MOTION PASSED: 7-0 Respectfully Submitted, Lori Doyle, Secretary