townofcaryminutes2.11.20unapproved_1

Regular Monthly Meeting, Town of Cary Board, Wood County, Wisconsin February 11, 2020 Unapproved The regular monthly meeting of the Town of Cary Board was called to order at 7 p.m. at the Cary Town Hall by Chairman Jim Patrick following the Pledge of Allegiance. Those present were Chairman Jim Patrick, Supervisors Dennis Brunner and Dale Zawislan, Treasurer Barb Schmidt, Clerk Sharon McDonald, Tim Ecker equipment operator and 6 tax payers. Minutes from January 14 were approved after correcting 2 spelling errors. Dennis made a motion to approve the minutes, Dale seconded, motion passed. Dennis made a motion to accept the treasurer report. Dale seconded; motion passed. Public Input: None Old Business: Adopting the state Uniform Dwelling Code would require an ordinance. As there appeared to be no outright advantages or benefits to the town, Chairman Jim Patrick suggested requiring a Building Permit. Building Permit benefits will give us notification of new buildings, and allow us to inform the assessor. We will not adopt the UDC and place Building Permits on March10, 2020 agenda. WTA information on highway spending was good news. The WTA lobbied for Supplemental Aid for those towns that had not been spending enough to ensure full state funding. This additional state aid for Town of Cary of $13,222.30 resulted in us receiving the full amount of state road aid for 2020. To ensure we continue to receive full state road aid we must exceed the yearly required spending. The amount of money spent in any calendar year is part of a 3 year average, BUT, in 2020 we sent in the report of Hwy Spending for the 2019 budget year. That amount will be used to calculate the aid for 2021. There is a 2 year lag in the calculation. If the legislature increases the aid for the next year we cannot go back and add additional spending. It is a guessing game and if we are not proactive we lose. This year, without the Supplemental Aid, we would have lost $13,222.30. Our spending has been less than required. Our three year average was used to compute the supplemental aid we received. Maximum additional aid would have been $13,588. This year the state funding for road aid is $2,628 per mile. Town of Cary has 33.67 miles of road. The funding from the state is 85 % of what is expected to be spent per mile. $2628 divided by .85 = $3,091.76 total spending per mile. That figure multiplied by the miles of road is $3,091.76 x 33.67 = $104,099.71 which is the minimum that we can spend to get the full state aid. The aid is calculated on a 3 year average. The aid is reduced in the same ratio for every dollar we are short. The state, in essence, is selling us a dollar for 15 cents. Because of the lag time whenever the road aid is increased, if our spending is less than the amount required, we lose aid. In 2017 aid was $2,202, and required spending was $87,224.71 Aid in 2018 was $2,389, required spending was $94,631.76. Aid in 2019 was $2628, required spending was $104,098.82 Because we did not spend $15,950 more on Hwy we lost $13,588 in aid. Our actual additional spending would have been $2362 of our own tax dollars. Budget Resolution – we are currently in balance. If we require additional spending, we have a reserve in the Equipment, Road, and Contingency Funds. $12,000 of county 50/50 money available for use this year. Budget Amendment- March agenda will include a Budget amendment as we close out the budgeted amounts for our 2019 budget and account for any unspent funds. Tool inventory- Dale & Tim reviewed all the tools. Dale took pictures of the tools, equipment grader and other items as suggested by our Insurance carrier. The board discussed increasing personal property coverage. Dennis made a motion to increase coverage to $8,000 and Dale seconded, motion passed. Chairman Jim Patrick will notify the insurance carrier to increase immediately. Pictures will also be put on a SD stick and pictures and lists will be kept in 2 different places. Chairman Jim Patrick inquired if the clerk & treasurer had signatures at all the banks. Barb, Treasurer said all signatures were in place. The Assessor Contract was discussed. Salary will be $6500. Dennis made a motion to sign contract and Dale seconded, motion passed. New Poll Workers list update - Deb Sutton, Betty Fleischman, Don Felhoefer, Michelle Wolf, Pat Jenkins, Carol Solverud, Lane Solverud, Vicki Dux. Clerk training- Chairman Jim Patrick suggested that Clerk have Membership in Municipal Clerk Association. Membership is $50 1st year, $65 renewal after that. Fee will be paid by the town. They provide information regarding mentors, changes in the law etc. Dale made a motion to approve and Dennis seconded, motion passed. Treasurer Tax Collection- Treasurer reports all taxes paid have been deposited and dispersals to the schools, and county were sent. Update on the ROW debris removal- Where county land fronts roadway, we are negotiating the timing and method of notification to the county to accommodate the removal of debris in ROW by the county personnel. Dog tax – State of Wisconsin has 6 pages on Dog Tax. Chapter 174 . Untagged Penalty $25.00 to $100.00 first offence, $200.00 billed to owner each successive offence. Rabies shot required for all dogs. Next year all residents will get a reminder sent with their tax statement. Update on Fencing with McDonald and neighbors- Forms allowing for agreement on fence type, and date of completion have been mailed to presently involved parties. Thank You Letter has been sent to Lane Deveraux (Miller Bradford). Equipment- None Roads: Email from County on TRIP and LRIP funding- This is available for construction or reconstruction of blacktop surfaced roads, and Bridge construction. Bridge work on V for 2020- Anti Beaver plugging culvert flow. Plan is to bury culvert by the approaches which then encourage water to pass underneath bridge structure. This may prevent the beavers from building a dam beneath the bridge. 50/50 use from County – For gravel application, the estimated cost of a 2 inch lift is $12000/mile. They are willing to work with us, they will do the rough grading and we will do the finish grading. Note: If the gravel does not bind well, we will place 2 inches of Halder decomposed granite over the gravel and mix. Border roads agreements- Cary Hiles. Papers signed and sent to state. Cary Rock waiting for papers. New Business Deputy Treasurer position- Barb, Treasurer informed us she will not run for re-election 2021. She requested that we get a Deputy Treasurer to work with her. Barb stated tax time was the busy time. Andy Erwin has agreed to fill the deputy treasurer position. Dennis made a motion to hire Andy Erwin and Dale seconded, motion passed. Chairman, Jim Patrick welcomed the addition. WTA County Meeting Feb. 21, 2020 @ 7:30 p.m.- Town of Remington Hall at Babcock. Speaker will be talking about Feral cats. Chairman, Jim Patrick will be attending that meeting. Town Hall- will be cleaned on Saturday before the election, by Jessica Stubbs. Dale had question on sanding of the roads. Bus routes and primary intersections are done first. The grader, utilizing our carbide tipped blade, was used to cut the ice ruts in the roads. Car accident involving 2 vehicles on Cary Rock Road. Both vehicles ended up in the ditch. Driver of vehicle 1 lost control and went off bridge, driver of vehicle 2 attempted to avoid vehicle 1 and also went in ditch. No report of personal injury. –That part of the border road is assigned to the Town of Rock. WTA Meeting – Town of Saratoga- will be the site of a large photovoltaic project (solar panels) for producing electricity. Has anyone, or a group, considered the possibility of a similar project in our town? Dennis made a motion to pay the bills, Dale seconded, motion passed. Meeting adjourned at 8:55 p.m. Sharon McDonald, Clerk