minutes_2020_january_meeting_approved_1

Regular Monthly Meeting, Town of Cary Board, Wood County, Wisconsin January 14, 2020 Approved The regular monthly meeting of the Town of Cary Board was called to order at 7 p.m. at the Cary Town Hall by Chairman Jim Patrick following the Pledge of Allegiance. Those present were Chairman Jim Patrick, Supervisors Dennis Brunner and Dale Zawislan, Treasurer Barb Schmidt, Clerk Patricia Lippert, Tim Ecker equipment operator, Dan Hansen Central Wisconsin Building Inspector Jennifer Howen, Rural Mutual Insurance & 6 tax payers. After a correction was made on the amount the township received from WEC for a computer for clerk which was $1,100 not $1,400, Dale made a motion to approve the minutes. Dennis seconded, motion passed. Dennis made a motion to accept the treasurer report, Dale seconded, motion passed. Public Input: none Dale made a motion to move Jennifer Howen and Dan Hansen up on the agenda. Dennis seconded: motion passed. Jennifer reviewed our present insurance policy. She suggested we review the tool inventory as it may be greater than current coverage. Tim and Dale said they would take the inventory and report at the next meeting. Dan Hansen from Central Wisconsin Building Inspection LLC presented information about building inspection for the township. The Uniform Dwelling Code passed in the legislature requires all dwellings built since June 1, 1980 to conform to listed standards. Wood County does not have an ordinance at present, so the towns and county fall under the state assigned inspectors. If we want a local building inspector the Town of Cary must pass an ordinance adopting the UDC and we may then contract with a licensed inspector. Old Business: Dennis made a motion to accept the registration of the clerk as of January 31, 2020. Dale seconded, motion passed. Dennis made a motion, Dale seconded, motion passed, to amend the highway budget to include the Supplemental Transportation Aid of $13,222.30 from the state. This will bring the highway total budget for the year 2020 to $95,334.37. Budget Resolution No. 001-2020 was adopted by the board and signed in regard to the Supplemental Transportation Aid. Equipment: Chairman stated he would like to write a note of thanks to Miller-Bradford, Marathon WI (regarding the Case 580 Super (Loader Backhoe) purchase). They finished the final repair work on the equipment, and saved the township money. While plowing Tim attempted to ease a smaller aspen off the driving lane using the plow. The tree top flipped up over the plow striking and breaking the mirror and wedging between the wing and the truck. He could not move without causing additional damage and called the chairman to bring a chain saw. Damage was less than the deductible, replacement parts for mirror and antennae were installed. Roads: Chairman will contact Towns of Rock, Wood, and Hiles to correct responsibility for the Border Roads of Cary Rock Dr, Turner Rd and South Townline / Cary Hiles. The state map does not reflect the portions of the road that each town actually maintains. For the budget year 2020, we have received a Supplemental Transportation aid of $13,222.30 from the state. The recent increases in state aid for highways was not matched by increased spending on roads by the town of Cary. During the last three years we have lost approximately $40,000 in state aid. Other towns in the state had a similar problem. The legislature is allowing a catchup year and providing the additional aid to allow us (this year) to receive the full funding allowable. We must now spend the appropriate town funds going forward or we will return to not getting full state aid until we do spend enough. The amount required to be spent on the 33.67 miles of roads with the current funding of $2,628 per mile is $104,099.71. The state funds 85 % of that amount. That means our town must spend at least $15, 614.95 of our own money to bring the Hwy Budget to the required amount. New Business; Resolution #002-2020, Section 7.32 stats. allows a municipal body to reduce the required number of election officials on duty to no less than 3, town board can decide what number is necessary for a given election, however the number of poll workers must remain at an odd number. Without the resolution the required number of workers is seven. Dennis made a motion and Dale seconded, motion passed. Ordinance #001-2020 was passed allowing, but not requiring 2 shifts for election workers on all election days. The chief-inspector will be on duty all day. Dennis made a motion and Dale seconded it, motion passed. Convene into close Session: roll call was taken Jim Patrick yes, Dale Zawislan yes, Dennis Brunner yes for the purpose of: A. Interview for clerks position, B. Discuss employee evaluation. Reconvene open session by voice call. Jim Patrick yes, Dale Zawislan yes, Dennis Brunner yes. Sharon McDonald was appointed to fill the vacancy of the town clerk from February 1, 2020 to April of the election year 2021. In regard to employee evaluation Tim Ecker will be raised $1.00 per hour for work on equipment and highway effective January 1, 2020. Membership fees will be paid for municipal organizations for our clerk and treasurer. Chairman stated that there would be a meeting with Wood County Highway, Infrastructure & Recreation Committee to develop for a mechanism to inform them of tree debris etc. Landowners whose property fronts on a highway right-of-way, are, by state statute responsible for removal of tree debris from the right-of-way when trees fall on the highway or the right-of -way. The trees and or debris are the property of the landowner. The meeting will be before January 31, 2020. Deputy Clerk and Clerk reported they have the Election Day Emergency Response Plan finished and ready to send to WEC. WEC requested information about the purchase of the computer and IT support for the computer. WEC is requiring stronger protection for voting records etc. to ensure the validity of our voting procedures and protection of the voting records. The board reviewed a Wood County Highway Department Certified Map. Wood County is selling 5 acres of property they currently own in the town of Cary. Dennis made a motion to approve, Dale seconded: motion passed. Pat Lippert, Clerk stated that she had a file cabinet to donate to the township. Township said thank you, and we will make arrangements to pick up. Town Hall will be cleaned before Election Day on February 18, 2020. The Emergency exit lights were checked, new batteries will be installed. Also flashlights will be purchased for town hall use. The town board thanked Pat Lippert for her 27 years of service. Dennis made a motion to pay bill, Dale seconded, motion passed. Checks #9359 – 9380 were written for the amount of $314,095.69. Next meeting will be February 11, 2020 at the Cary Town Hall. Dennis made a motion to adjourn; Dale seconded, motion passed, Meeting adjourned at 10:15 p.m. Patricia Lippert, Clerk Board Approved minutes at the February 11,2020 meeting Jim Patrick, Chair