Town Board Meeting — Minutes

1 MINUTES TOWN OF PLOVER BOARD MEETING JUNE 3, 2025 1. CALL TO ORDER: Chairman Garbe called the meeting of the Town of Plover Town Board to order at 6:01 PM with the Pledge of Allegiance. Also present were Supervisors Firkus, Pingel, and Tuttle; Clerk/Treasurer Weller; Town of Plover resident Priscilla Garbe; Plover Area Convention and Visitors Bureau Board of Directors President Christoper Brooks; and Plover Area Convention and Visitors Bureau Executive Director Malorie Paine. Supervisor Bentley was excused. 2. CORRESPONDENCE AND COMMUNICATIONS: No correspondence or communications were presented. 3. PUBLIC COMMENTS: There were no public comments. 4. PLOVER AREA CONVENTION AND VISITORS BUREAU ANNUAL REPORT: Plover Area Convention and Visitors Bureau Board of Directors President Christoper Brooks thanked board members for their support and discretion in allowing Plover Area Convention and Visitors Bureau representatives to manage the organization as they see fit; he noted that the collaboration with the Village of Plover has advanced tourism promotion in the Town of Plover due to greater resources. Plover Area Convention and Visitors Bureau Executive Director Malorie Paine shared the 2024 Annual Report, highlighting foundational items and initiatives. Christopher Brooks and Malorie Paine answered questions about the posting of meeting agendas and minutes, the pending update of the Intergovernmental Cooperation Agreement regarding room tax collection procedures, Town of Plover representation, relationships with the hotel owners, engagement with the Stevens Point Area Convention and Visitors Bureau, revenue from short-term rental properties, the grant program, the use of remaining funds from the Town of Plover Tourism Commission, and board member terms. 5. HIGHWAY SUPERINTENDENT REPORT AND AUTHORIZATION FOR PURCHASES: Superintendent of Highways William Honaker was excused. Chairman Garbe reported on the completion of chip seal projects, crack filling, solar project traffic and signage, plans for grading and ditch mowing, the transfer of the old direct fired tar kettle to the Town of Grant, and solar project gravel. 6. ANNUAL WEIGHT LIMIT PERMIT FOR CHS TRUCKING OF INVER GROVE HEIGHTS, MN: Supervisor Pingel made the motion to approve a permit to operate overweight trucks on designated Town of Plover roads for CHS Inc. Supervisor Firkus seconded the motion, the question was called, and the motion carried unanimously. 7. CONSIDERATION OF GRAVEL OVERLAY PROJECT(S): Board members identified and discussed Buena Vista Drive, Isherwood Road, and Kennedy Avenue as options for gravel overlay projects. 2 8. MINUTES OF TOWN BOARD MEETINGS AND ANY OTHER MINUTES TO BE PRESENTED: Supervisor Pingel made the motion to approve the minutes of the May 6, 2025, town board meeting as presented. Supervisor Tuttle seconded the motion, the question was called, and the motion carried unanimously. 9. RECONCILED BANK STATEMENTS AND CASH SUMMARY: • RECONCILED BANK STATEMENTS: This item will appear on the next town board meeting agenda. • CASH SUMMARY AS OF JUNE 3, 2025, AT 5:45 PM: COMMITTED FUNDS: $ 213,772.94 UNCOMMITTED FUNDS: GENERAL ACCOUNT $ 1,083,497.12 NOW CHECKING $ 32,671.63 TOTAL UNCOMMITTED FUNDS: $ 1,116,168.75 TOTAL CASH FOR TOWN OF PLOVER: $ 1,329,941.69 Supervisor Pingel made the motion to approve the cash summary as presented, Supervisor Tuttle seconded, the question was called, and the motion carried unanimously. 10. BUDGET ADJUSTMENTS: There were no budget adjustments presented. 11. APPROVAL OF VOUCHERS FOR PAYMENT, SIGNING OF VOUCHER LIST, AND AUTHORIZATION OF TRANSFER OF FUNDS: Supervisor Pingel made the motion to approve the payment of $13,071.60 to cover Checks 27846 through 27871 and electronic funds transfers EFTSW0425 and EFTETF0425. Supervisor Tuttle seconded the motion, the question was called, and the motion carried unanimously. 12. FUTURE MEETING DATES AND AGENDA ITEMS: The next regular town board meeting is scheduled for June 24 at 6:00 PM. The agenda will include the fire and emergency medical services contract with the Village of Plover, mobile home park licensing, and alcohol licensing. 13. ADJOURNMENT: Supervisor Pingel made the motion to adjourn the meeting at 7:39 PM, Supervisor Tuttle seconded, the question was called, and the motion carried unanimously. Respectfully Submitted By: Patricia Weller, Clerk/Treasurer Approved: 08/05/25