Fourth of July Commission — Agenda Packet

Fourth of July Committee Meeting Agenda June 24, 2026 - 6:00 PM Activity & Recreation Center Willow Room 15321 W. National Avenue Published: 06/19/2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. May 27, 2026 Meeting Minutes 4. APPROVAL OF FINANCIAL REPORT A. Monthly Activity and Financial Report 5. CELEBRATION 2026 A. Discussion and possible vote on additional entertainment on grounds. B. Discussion and possible vote on addtional food / sales vendors on grounds. C. Discussion and possible vote on contests and tournaments hosted on grounds. D. Discussion and possible vote on fireworks and/or drone show. E. Discussion and possible vote on parade entries. F. Discussion and possible vote on commission golf carts. 6. COMMUNICATIONS A. Chrome Fireworks update - B. Discussion regarding commissioner pie, parade and headquarters assignments. C. Discussion regarding grounds set-up. 7. SET NEXT MEETING DATE A. Next meeting date is Wednesday, July 22nd, 2026 at 6:00 pm in the Willow Room of the New Berlin ARC located at 15321 W National Avenue, New Berlin 8. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. Page 1 of 17 • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 2 of 17 May 27, 2026 CALL MEETING TO ORDER There being a quorum, 8 commissioners were present, Polly Oldenburg called the meeting to order at 6:00pm. Commissioners Present: (UPDATE) Polly Oldenburg, Nancy Perkins, Lori Doyle, Wendy Testin, Marlyene Pfeiffer, Michael Mazzoni, Nancy Bertsch, Kathy Erickson arrived at 6:22pm, Marc Meyer. Also in Attendance: (UPDATE) Julie Cordero (Educational Foundation of NB), Chief Mark O’Connor (NBFD), Bobby Reid (NB Lions), Katheryn Georgoulis (Pie Contest Lead), Bob Rafel (Prospect Lions), Katie Roth (Recreation Manager), John Schoeber (Muscular Dystrophy), Captain Jason Chilicki (NB PD). ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE APPROVAL OF MINUTES MOTION: To approve the minutes from April 22, 2026. VOTE: Motion by: Nancy Perkins Seconded by: Marlene Pfeiffer MOTION PASSED: 8-0 FINANCIAL REPORT ITEM: Monthly Activity and Financial Report MOTION: To approve the Financials as presented. VOTE: Motion by: Wendy Testin Seconded by: Mike Mazzoni MOTION PASSED: 8-0 Notes: $432.46 Culvers Fundraiser received $79 in cash donations at Culver's event $87,114 in donations to-date $3,093 in in-kind donations $20,000 additional donations needed CELEBRATION 2026 ITEM: Discussion and possible vote on commissioner t-shirts. Page 3 of 17 MOTION: The 4th of July commission would pay the art fee, up to $80 and the commissioners would pay for their own shirts. Logo would be adjusted to simplify design. VOTE: Motion by: Mike Mazzoni Seconded by: Lori Doyle MOTION PASSED: 8-0 ITEM: Discussion and possible vote on NBW Mocktail Sales. MOTION: To approve New Berlin West Players Booster Mocktail sales outside of East Tent July 3rd to offer Taylor Swift Inspired Mocktails in conjunction with Sparks Fly Band at no additional fee, but paying for electrical if it is required. VOTE: Motion by: Nancy Bertsch Seconded by: Lori Doyle MOTION PASSED: 8-0 ITEM: Discussion and possible vote on additional entertainment on the grounds. MOTION: To approve Frozen Dremz with a limited menu to not conflict with other vendors on grounds. VOTE: Motion by: Kathy Erickson Seconded by: Wendy Testin MOTION PASSED: 8-0 Lori Doyle left at 6:32 ITEM: Discussion and possible vote on additional entertainment. MOTION: To approve John Griffin- Solid Ground- North Tent Entertainment on July 4th from 7:00- 9:00pm- $0 fee, bringing in his own platform and sound. System with 1-20 amp provided by New Berlin 4th of July. No Alcohol allowed in North Tent. VOTE: Motion by: Kathy Erickson Seconded by: Nancy Perkins MOTION PASSED: 7-0 ITEM: Discussion and possible vote on additional entertainment. MOTION: To approve True North (Martial Arts Studio) on Friday, July 3rd from 4-8pm (Ages 4-12 Demonstrations) application fee is $300 with request that they bring the photo booth and Battle Tested Pro Wrestling Group (Near Diamond 2) July 3rd 5pm-6pm we would pay $1500. Page 4 of 17 VOTE: Motion by: Nancy Perkins Seconded by: Wendy Testin MOTION PASSED: 7-0 ITEM: Discussion and possible vote on additional entertainment. MOTION: To approve Party-On Rentals for form party $463.05, date and time to be determined by July 4th Coordinator to fit best in the 4th of July Schedule. VOTE: Motion by: Mike Mazzoni Seconded by: Marc Meyer MOTION PASSED: 7-0 Notes: No Face painter currently MOTION: To not offer facepainting at this year's event. VOTE: Motion by: Kathy Erickson Seconded by: Nancy Perkins MOTION PASSED: 7-0 ITEM: Discussion and possible vote on parade entries. MOTION: To approve Princess Meet and Greet for parade and meet and greet at readjusted cost of $320. . VOTE: Motion by: Kathy Ericson Seconded by: Marc Meyer MOTION PASSED: 7-0 ITEM: Discussion and possible vote on parade entries. MOTION: To approve Clowns of Waukesha- Milly and Silly ($125), Aaron Henning Circus Juggler & Whistles on Wheels ($450) Calliope ($550), Tripoli Shrine Clowns ($300). VOTE: Motion by: Kathy Erickson Seconded by: Marlene Pfeiffer MOTION PASSED: 7-0 Notes: Total of 62 entries currently, needs 3 golf carts with no tops for mascots and clowns COMMUNICATIONS ITEM: Discussion regarding new parade staging route. ITEM: Reminder Monday, June 1st New Berlin Culvers fundraiser. Wear comfortable shoes and NB4 commissioner t-shirt and secure your hair. Page 5 of 17 NEXT COMMISSION MEETING DATE ITEM: Next meeting date is Wednesday, June 24th at 6:00 pm in the Willow Room of the New Berlin ARC located at 15321 W National Avenue, New Berlin. ADJOURNMENT MOTION: To adjourn the meeting at 7:36 VOTE: Motion by: Marlene Pfeiffer Seconded by: Kathy Erickson MOTION PASSED: 7-0 Respectfully Submitted, Lori Doyle, Secretary Page 6 of 17 CITY of NEW BERLIN FOURTH of JULY Budget Report as of June19, 2026 Original Transfers/ Revised Year to Encumbered Available Budget Adjustments Budget Date Budget ___________ ___________ ___________ ___________ ___________ ___________ REVENUES Donations/sponsorship 112,000 - 112,000 97,957 (14,043) Booth/Vendor Fees 14,000 - 14,000 15,050 1,050 Charities 24,000 - 24,000 21,000 (3,000) Carnival Proceeds 10,000 - 10,000 1,080 (8,920) Parking 7,000 - 7,000 - (7,000) Events - - - - - Tourism Grant 5,000 5,000 (5,000) Transfer from City 15,000 - 15,000 - - (15,000) Total Revenues 187,000 - 187,000 135,087 - (51,913) EXPENDITURES Parade 13,000 - 13,000 10,945 1,500 555 Entertainment 50,000 - 50,000 50,509 - (509) Drone Shows 25,000 - 25,000 25,000 - - Fireworks 40,000 - 40,000 40,000 - - Salary 12,000 - 12,000 8,449 3,551 FICA 918 - 918 646 272 Advertising 250 - 250 - 5,088 (4,838) Electricity/Water - - - - - - Grounds Maintence 1,000 1,000 - 1,000 Waste Disposal 12,000 - 12,000 10,645 - 1,355 Telephone/Cell Phone 600 - 600 214 - 386 Dues/Memberships 100 - 100 - - 100 Tent Rental 22,000 - 22,000 - 22,023 (23) Office Supplies 1,000 - 1,000 1,000 Events - - - 750 - (750) Supplies 9,000 - 9,000 2,360 42 6,598 Total Expenditures 186,868 - 186,868 149,517 28,653 8,698 Net Change in Fund Balance 132 - 132 (14,430) (43,215) Page 7 of 17 Year Receipt Amount Entry Date Paid By Check # 2026 2125455 $7,000.00 02/19/2026 PROSPECT LIONS CHARITIES OF NEW BERLIN, INC 1339 2026 2126531 $7,000.00 03/18/2026 SCHOOL DISTRICT OF NEW BERLIN 217373 2026 2131463 $7,000.00 04/13/2026 NEW BERLIN LIONS CLUB FOUNDATION, INC 9080 21,000.00 Page 8 of 17 CHG DESC 1 4TH OF JULY DONATION 4TH OF JULY DONATION 4TH OF JULY DONATION Page 9 of 17 Year Receipt Amount Entry Date Paid By Check # 2025 2107946 200.00 11/24/2025 WISTL SOD FARMS INC 18387 2025 2107947 50.00 11/24/2025 ARROWHEAD TOOL AND DIE INC. 42919 2025 2107948 500.00 11/24/2025 GREENFIELD PLAZA LLC 2659 2025 2108152 200.00 12/02/2025 HASTINGS AIR ENERGY CONTROL, INC. 90672 2025 2108153 100.00 12/02/2025 TOOLRITE MFG 407170 2025 2108215 100.00 12/03/2025 HONEYAGER'S MUDJACK SERVICE, INC. 8048 2025 2108307 200.00 12/04/2025 NEW BERLIN PLASTICS INC. 89351 2025 2108564 200.00 12/15/2025 FRANTZ MACHINE PRODUCTS, INC. 28984 2025 2108672 1,500.00 12/18/2025 JOHNS DISPOSAL SERVICE, INC. 22310 2026 2111686 483.40 01/14/2026 SCHOLASTIC BOOK FAIR 2026 2114847 600.00 01/21/2026 JOEYS OLD-FASHIONED BURGERS LLC 981 2026 2114849 1,500.00 01/21/2026 WAUKESHA STATE BANK 188219 2026 2120561 600.00 01/28/2026 WEST-NEW-BROOK ORTHODONTISTS, S.C. 2169 2026 2123956 1,145.69 02/03/2026 SCHOLASTIC INC. 646506 2026 2123957 5,000.00 02/03/2026 MOORE CONSTRUCTION SERVICES 28234 2026 2124784 2,000.00 02/09/2026 NEW BERLIN LIONS CLUB FOUNDATOIN, INC 9027 2026 2125328 750.00 02/17/2026 ACCOUNT FOR IT 2656 2026 2125456 1,500.00 02/19/2026 PREFERRED ELECTRICAL CONTRACTORS, INC. 108154 2026 2125712 500.00 02/25/2026 NEW BERLIN JUNIOR WOMAN'S CLUB 3634 2026 2126144 5,000.00 03/06/2026 ACRISURE, LLC 278511 2026 2126205 20.00 03/09/2026 4TH OF JULY 2026 2126524 5,000.00 03/18/2026 EDUCATORS CREDIT UNION 4132960 2026 2126525 5,000.00 03/18/2026 MORGAN STANLEY 404558805 2026 2126526 100.00 03/18/2026 DONALD R KITTEN 31826 2026 2126527 3,000.00 03/18/2026 BEECHWOOD DISTRIBUTORS, INC. 11567 2026 2126528 250.00 03/18/2026 ELECTROCHEMICAL PRODUCTS, INC. 100714 2026 2126529 600.00 03/18/2026 ABSORB TECH 250668 2026 2126530 2,500.00 03/18/2026 PRINCETON CLUB NEW BERLIN LLC 18357 2026 2126532 1,000.00 03/18/2026 HORICON BANK 143917 2026 2126786 600.00 03/25/2026 W.I.S. LOGISTICS 82701 2026 2126787 400.00 03/25/2026 HOLZ CHEVROLET 14471 2026 2126788 600.00 03/25/2026 DONOVAN & JORGENSON, INC. 25183 2026 2126789 750.00 03/25/2026 JOIN POLLY'S JAUNTS, LLC 2674 2026 2126926 3,000.00 03/30/2026 HOMETOWNE WINDOWS & DOORS, INC. 9100 2026 2126978 1,500.00 04/01/2026 TOBIN JEWELERS 17043 2026 2128882 1,500.00 04/06/2026 SENDIK'S MANAGEMENT COMPANY, INC 6528 2026 2133196 399.00 04/16/2026 GRAMS FAMILY DENTAL LLC 199 2026 2133197 20,000.00 04/16/2026 FESTIVAL FOODS 572919 2026 2135919 $283.50 04/21/2026 EDUCATION FOUNDATION OF NEW BERLIN 1257 2026 2135918 $3,000.00 04/21/2026 BEER CAPITOL DISTRIBUTING, LLC 230848 2026 2138767 $300.00 04/23/2026 AMERICAN FORKLIFT COMPANY L.L.C. 1892 2026 2140768 $300.00 04/29/2026 RICHJON LLC DBA ELIZABETH RESIDENCE 12648 2026 2142704 $79.00 05/05/2026 CULVERS TIPS 2026 2142949 $600.00 05/06/2026 PETRON CORPORATION 109211 2026 2142948 $2,500.00 05/06/2026 SOUTHEAST SALES.COM 7747 2026 2143801 $432.46 05/13/2026 PANDA CUSTARD PLACE LLC 11271 2026 2144192 $500.00 05/20/2026 WENTHE-DAVIDSON 97514 2026 2144254 $300.00 05/21/2026 THIRD COAST AESTHETICS/CARLEY ANDERSON 2026 2144253 $300.00 05/21/2026 RODNEY/KATE HERNANDEZ 1849 2026 2144467 $80.00 05/27/2026 NEW BERLIN 4TH OF JULY 2026 2144512 $300.00 05/28/2026 MARCUS RIDGE CINEMA 2026 2144510 $300.00 05/28/2026 ANDREA SOBON 1120 2026 2144477 $1,000.00 05/28/2026 ELVIS OF NEW BERLIN LLC 2115 2026 2144654 $300.00 05/29/2026 CUSTOMER 296306 2026 2145210 $300.00 06/09/2026 ANITAS DANCE CENTER INC 3516 2026 2145183 $300.00 06/09/2026 FXNMOTION.COM HQ 500903 2026 2145172 $1,000.00 06/09/2026 TRUSTONE FINANCIAL 202413 2026 2145171 $1,000.00 06/09/2026 FLEET FARM 185904 2026 2145282 $300.00 06/10/2026 BOESEL/BAHRAMI 1022 2026 2145434 $100.00 06/12/2026 GEORGE WEBB 2026 2145433 $34.00 06/12/2026 CULVERS TIPS Page 10 of 17 2026 2145432 $300.00 06/12/2026 SMITH'S PROPERTY SERVICES LLC 468 2026 2145492 $1,000.00 06/15/2026 SCHLOSSMANN HONDA CITY 192403 2026 2145486 $1,000.00 06/15/2026 CITIZENS BANK 2026 2145550 $2,000.00 06/16/2026 TWINS FLOWERS & HOME DECOR LLC 20589 2026 2145537 $10,000.00 06/16/2026 SPECTRUM ENT OF UPPER MI LLC 1280 2026 2145536 $200.00 06/16/2026 GEORGE WEBB 2158309215 2026 2145655 $1,500.00 06/18/2026 WIL-SURGE ELECTRIC, INC. 56857 97,957.05 Page 11 of 17 Year Receipt Amount Entry Date Paid By Check # CHG DESC 1 2026 2121360 $900.00 01/29/2026 THE AZTECA RESTAURANT, LLC 1576 4TH OF JULY FOOD VENDOR 2026 2121361 $1,050.00 01/29/2026 QUALITY CONCESSIONS/DUANE HICKMANS 5967 4TH OF JULY FOOD VENDOR 2026 2124783 $700.00 02/09/2026 WILD LAVENDAR BOUTIQUE 1022 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 2026 2125728 $650.00 02/25/2026 KATHLEEN HOFFMANN 1179 4TH OF JULY VENDOR 2026 2126142 $800.00 03/06/2026 THE LEAP LLC 1120 4TH OF JULY FOOD VENDOR 2026 2126143 $1,050.00 03/06/2026 DANIEL/VALERIE KONIAR 112 4TH OF JULY FOOD VENDOR 2026 2126533 $850.00 03/18/2026 LA EMPANADA LLC 1106 4TH OF JULY VENDOR/FOOD TRUCK 2026 2126534 $500.00 03/18/2026 PRANETABEN AND MANKUMAR PATEL 102 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE 2026 2126535 $700.00 03/18/2026 PRINCETON WEATHERS PERSONAL MONEY ORDER/WELLS FARGO BANK131304764 4TH OF JULY VENDOR 2026 2126812 $300.00 03/25/2026 ELEGANT HENNA LLC CHECK 1321 2026 2131462 $100.00 04/13/2026 VERONICA'S LUXE/SANDRA'S CREATIONS/WESTERN UNION MONEY ORDCHECK 19-823647290 2026 2133194 $1,050.00 04/16/2026 99 TASTY EATS LLC CHECK 1005 2026 2142947 800 46148 TOP DOG ENTERPRISES LLC 1311 4TH OF JULY VENDOR 2026 2142946 650.00 05/06/2026 LAQUERA BARNETT 1000 4TH OF JULY VENDOR 2026 2142945 1,000.00 05/06/2026 LITTLES BARBECUE CO LLC 2801 4TH OF JULY VENDOR 2026 2143802 500.00 05/13/2026 HP RESTAURANTS LLC US BNK -NO CK#4TH VENDOR FEE 2026 2143800 400.00 05/13/2026 CLIFFORD BAYER 4473900588 4TH VENDOR FEE 2026 2144191 650.00 05/20/2026 H & M CONCESSIONS LLP 1146 4TH OF JULY VENDOR 2026 2144337 1,050.00 05/21/2026 RAZZLE DAZZLE SCOOPS LLC 1067 4TH OF JULY FOOD VENDOR 2026 2144655 300.00 05/29/2026 MKAC INC 10365 NB4 VENDOR 2026 2145170 1,050.00 06/09/2026 NIKO'S GYROS 13645 4TH OF JULY VENDOR $15,050.00 Page 12 of 17 4TH OF JULY VENDOR 4TH OF JULY VENDOR 4TH OF JULY FOOD VENDOR 4TH OF JULY VENDOR/THE DRIFTING SIP BOTH FEE 4TH OF JULY VENDOR/BERRIES & BITES BOOTH FEE Page 13 of 17 Year Receipt Eff. Date Amount Paid By-Ref Comment 2026 2145670 06/19/2026 $60.00 CUSTOMER 2 cards 2026 2145621 06/18/2026 $300.00 WRIST BANDS 10 WRIST BANDS SOLD AT THE ARC 2026 2145588 06/18/2026 $60.00 WRIST BANDS 2 WRIST BANDS 2026 2145579 06/17/2026 $30.00 WRIST BAND 1 WRIST BAND SOLD AT THE ARC 2026 2145577 06/17/2026 $210.00 HERNANDEZ RIDES #4011-4017 SEVEN 2026 2145572 06/17/2026 $60.00 WRIST BANDS 2 WRIST BANDS 2026 2145480 06/15/2026 $90.00 WRIST BANDS 3 2026 2145414 06/12/2026 $60.00 WRIST BANDS 2 WRIST BANDS SOLD AT THE ARC 2026 2145413 06/12/2026 $90.00 WRIST BANDS 3 WRIST BANDS 2026 2145376 06/11/2026 $60.00 WRIST BANDS 2 WRIST BANDS SOLD AT THE ARC 2026 2145188 06/09/2026 $60.00 4TH OF JULY CARNIVAL TICKETSTWO TICKETS 4001 AND 4002 $1,080.00 Page 14 of 17 Page 15 of 17 2,160.00 Page 16 of 17 Encumbered Parade: brass knuckles dixe doodlers milwaukee flyers Convertible senior moments 400.00 2/25/2026 milwaukee community bank NB Community Band 1,000.00 3/25/2026 Tripoli Shrine long riders Jim Madritsch Band 3/25/2026 whistles on wheels juggler Big Top Brass Music6S Tripoli Shrine Legion of Honor Dick Staus Band Millie the clown green beret bank hillbilly clan tripoli shrine clowns 1,400.00 Entertainment: ANT productions 9,200.00 (9,200.00) 10/22/2025 bands-west tent 15,500.00 9/24/2025 Right of Way band 1,000.00 (1,000.00) 3/25/2026 bands-east tent 21,400.00 9/24/2025 Peter Lindsey 850.00 (850.00) 12/3/2025 miss kim 500.00 (500.00) 12/3/2025 Allen Hart-neil diamond bublle guy 475.00 (475.00) 12/3/2025 pie & bingocontest 1,000.00 3/25/2026 double eagle mobile 1,485.00 (1,485.00) 12/3/2025 corn hole by tarmann fun on the rund 1,500.00 (1,500.00) 2/25/2026 mke foam 375.00 2/25/2026 picture perfect 399.00 (399.00) 2/25/2026 senior moments 400.00 2/25/2026 Milw Bucks Half Twisted/Half knot Donation Bingo 175.00 (175.00) 3/25/2026 Cirque Du Cham Adventure rock Cheryl McCrary Whistles on Wheels 38,675.00 Fireworks - 30,000.00 2/25/2026 drone show 25,000.00 1/28/2026 Advertising Facebook Electricity Waste Disposal Pats disposal 10,645.00 10,645.00 10/22/2025 Telephone/Cell Phone Dues/Memberships Tent Rental Area Rental 22,023.08 22,023.08 10/22/2025 Parking Office Supplies Cornhole Tournament Adventure Rock Supplies dunham school services ARC christmas tree 100.00 12/3/2025 above par golf 5,088.00 2/26/2026 tables & chairs electric cords Speaker System- A.N.T. 93,515.08 112,159.08 Page 17 of 17