Common Council Meeting — Agenda Packet

Common Council Meeting Agenda June 9, 2026 - 6:05 PM (Following the Committee of the Whole Meeting) City Hall Council Chambers Published: 6/5/2026 AGENDA 1. PRIVILEGE OF THE FLOOR Each speaker will be limited to three (3) minutes. The Privilege of the Floor session shall not exceed a total of thirty (30) minutes, unless extended by the Common Council. 2. CALL TO ORDER, PLEDGE OF ALLEGIANCE 3. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 4. APPROVAL OF MINUTES A. May 26, 2026, Common Council Meeting Minutes 5. REPORTS A. City Clerk B. Council President C. Mayor 6. UTILITY COMMITTEE A. UT 13-26 Recommend to the Common Council to approve Resolution #26-08 Compliance Maintenance Annual Report (CMAR) for reporting year 2025. Suggested Motion: “I move to approve Resolution #26-08 as outlined in the agenda packet and approved unanimously by the Plan Commission on May 26, 2026." 7. SAFETY COMMISSION A. Discussion and possible recommendation to the Common Council to approve additional enhancements or signage be added to the intersection of Beloit Road and Calhoun Road to increase the safety of the intersection. Suggested Motion: “I move to approve installing overhead stop signs on Calhoun Road at Beloit Road for northbound and southbound traffic, contingent on available funding from CIP funds, and if not available, to add the request to the 2027 budget, approved unanimously by the Safety Commission on April 8, 2026.” 8. MAYORAL APPOINTMENTS A. Discussion and Possible Action to approve the Mayoral Appointments per the list as presented 9. DEFERRED, REFERRED & TABLED ITEMS 10. ITEMS REMOVED FROM CONSENT AGENDA, if any 11. CONSENT AGENDA------------------------------------------------------------------------------ Page 1 of 27 Items under the Consent Agenda have passed unanimously by the Committee of the Whole. Items not passed by a unanimous vote will be removed from consent agenda and will be considered separately. 12. MINUTES A. May 26, 2026, Committee of the Whole Meeting Minutes 13. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the June 10, 2026, Water Utility claims in the amount of $158,967.35, Sewer Utility claims in the amount of $18,687.97, and General City claims in the amount of $1,078,208.61, including a US Bank VISA EFT of $26,379.85. 14. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the renewal of alcohol licenses, designated agents, and premise descriptions as outlined in the list as presented, for the license year expiring June 30, 2027, contingent upon the satisfaction of all City requirements. 15. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve Resolution 26-09 amending the 2025 Capital Projects Budget by transferring $139,762.00 from the 2024 Malone Park Capital Project Account to the 2025 Malone Park Capital Project Account for the Malone Park audio system and beer garden equipment, per the Requested Action Statement (RAS). 16. END CONSENT AGENDA----------------------------------------------------------------------- 17. ADJOURN Additional Information • The agenda packet with supplemental information related to the agenda items is available online at www.NewBerlinWi.gov. Once finalized by the governing body, approved meeting minutes are also posted online. • The governing body may consider agenda items out of order • Members, and potentially a quorum of other governmental bodies of the municipality, may be present at the meeting to gather information. No action will be taken by any governmental body other than the one referenced in this notice. • With reasonable notice, accommodations will be provided under the Americans with Disabilities Act to meet the needs of individuals with disabilities through appropriate aids and services. For more information or to request assistance, please contact the Office of the City Clerk at (262) 786-8610. Page 2 of 27 Common Council MEETING MINUTES May 26, 2026 - 6:25 PM City Hall Council Chambers 3805 S. Casper Drive MINUTES 1. PRIVILEGE OF THE FLOOR Each speaker will be limited to three (3) minutes. The Privilege of the Floor session shall not exceed a total of thirty (30) minutes, unless extended by the Common Council. The Mayor read the rules governing the Privilege of the Floor and invited any members of the public wishing to speak to come forward. No members of the public (or attendees) spoke during this portion of the meeting. 2. CALL TO ORDER, PLEDGE OF ALLEGIANCE Mayor Ament called the meeting to order at 6:58 PM and led the Pledge of Allegiance. 3. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Maxey, Alderperson Gardner, Alderperson Horbinski, Alderperson Kroupa Excused: Alderperson Kenneth Harenda, Alderperson Joseph Stribl Staff Present: Mayor Dave Ament, City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with open meetings law. 4. APPROVAL OF MINUTES A. May 12, 2026, Common Council Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Gardner VOTE: Motion Passed 5-0 5. REPORTS A. City Clerk Page 3 of 27 No Report. B. Council President No Report. C. Mayor No Report. 6. COMMUNICATIONS No Communications. 7. BOARD OF PUBLIC WORKS A. ITEM 05-26 Discussion and possible recommendation to the Common Council to approve Resolution 2026-07 adopting Waukesha County Ordinance 180-56 "Amendment to Established Street and Highway Width Map of Waukesha County." Suggested Motion: “I move to approve this item, as outlined in the agenda packet and approved unanimously by the Board of Public Works on May 18, 2026.” MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 B. ITEM 06-26 Discussion and possible recommendation to the Common Council to approve work hours for the reconstruction of CTH O (Moorland Road) from CTH D (Cleveland Avenue) to STH 59 (Greenfield Avenue) during the 2027 construction season from 7 am to 7 pm, Monday through Saturday. Suggested Motion: “I move to approve this item, as outlined in the agenda packet and approved unanimously by the Board of Public Works on May 18, 2026.” MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 5-0 8. PARKS, BUILDINGS & GROUNDS COMMISSION A. Recommend to the Common Council to approve establishing opening and closure dates for the City of New Berlin Parks and their respective bathrooms of April 15th and October 15th, weather dependent. Suggested Motion: “I move to approve this item, as outlined in the agenda packet and approved unanimously by the Parks, Buildings & Ground Commission on May 11, 2026.” Page 4 of 27 MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Maxey VOTE: Motion Passed 5-0 B. Recommend to the Common Council approval of the 2026 and 2027 Park & Athletic Field Rental Fee Structure. Suggested Motion: “I move to approve this item, as outlined in the agenda packet and approved unanimously by the Parks, Buildings & Ground Commission on May 11, 2026.” MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Maxey VOTE: Motion Passed 5-0 9. MAYORAL APPOINTMENTS A. Discussion and Possible Action to approve the Mayoral Appointments per the list as presented MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Gardner VOTE: Motion Passed 5-0 10. DEFERRED, REFERRED & TABLED ITEMS 11. ITEMS REMOVED FROM CONSENT AGENDA, if any 12. CONSENT AGENDA------------------------------------------------------------------------------ Items under the Consent Agenda have passed unanimously by the Committee of the Whole. Items not passed by a unanimous vote will be removed from consent agenda and will be considered separately. MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Horbinski VOTE: Motion Passed 5-0 13. MINUTES A. May 12, 2026, Committee of the Whole Meeting Minutes Page 5 of 27 14. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the May 27, 2026, Water Utility claims in the amount of $25,454.42, Sewer Utility claims in the amount of $25,699.68, and General City claims in the amount of $453,595.87, including a We Energies EFT payment of $89,230.77. Tax overpayment checks totaling $3,134.06 were also generated. 15. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the alcohol renewal licenses, designated agents, and premise descriptions as outlined in the list as presented, for the license year expiring June 30, 2027, contingent upon the satisfaction of all City requirements. 16. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve an agreement with the Professional Firefighters of Wisconsin Charitable Foundation, Inc. for use of the area near Fire Station No. 7 and the Streets Building parking lot in connection with the 2026 Ride to Burn Camp event scheduled for August 11, 2026, contingent upon receipt of a signed agreement and Certificate of Insurance in a form approved by the City Attorney. B. Discussion and possible recommendation to the Common Council to approve Ordinance No. 2721, amending the City of New Berlin Municipal Code related to ambulance billing fees to formally codify the fee schedule previously approved by the Common Council on April 14, 2026. C. Discussion and possible direction to staff regarding public awareness and community outreach efforts related to a potential Public Safety Referendum for the November 3, 2026, Election, including preliminary public safety staffing needs, operational impacts, and funding scenarios. 17. END CONSENT AGENDA----------------------------------------------------------------------- 18. ADJOURN Page 6 of 27 MOTION: Motion to Adjourn at 7:04 PM Motion by: Alderperson Horbinski Second by: Alderperson Gardner VOTE: Motion Passed 5-0 Respectfully Submitted, Rubina R. Medina, City Clerk Page 7 of 27 1 | Page File #: UT 13-26 UC Date: 05-26-26 JS _____________________________________________________________________________________ UTILITY STAFF REPORT EXECUTIVE SUMMARY CUSTOMER/PROJECT: 2025 Compliance Maintenance Annual Report LOCATION: N/A REQUEST: Approval of Resolution # 26-08 UTILITY MANAGER RECOMMENDATION: Recommend to the Common Council to approve Resolution #26-08 Compliance Maintenance Annual Report (CMAR) for reporting year 2025. DETAILS IN ATTACHED STAFF REPORT Page 8 of 27 2 | Page File #: UT 13-26 UC Date: 05-26-26 JS CITY OF NEW BERLIN UTILITIES DEPARTMENT STAFF REPORT 2025 Compliance Maintenance Annual Report ______________________________________________________________________ DATE STAFF REPORT CREATED: May 18, 2026 CUSTOMER/PROJECT NAME: Compliance Maintenance Annual Report ISSUE/DESCRIPTION OF PROJECT: Approve Resolution #26-08 DATE OF COMPLETENESS DETERMINATION: Due by June 30, 2026 REQUESTED ACTION: Recommend to the Common Council to approve Resolution #26-08, Compliance Maintenance Annual Report (CMAR) for reporting year 2025. FISCAL IMPACT: N/A SOURCE OF FUNDS: N/A RATIONALE: The CMAR report needs to have the City of New Berlin Common Council approval annually by June 30 th of the following year to be accepted by the Wisconsin Department of Natural Resources (WDNR) for 2025 PREVIOUS ACTION: N/A UTILITY MANAGER RECOMMENDATION: Recommend to the Common Council to approve Resolution #26-08, Compliance Maintenance Annual Report (CMAR) for reporting year 2025. ATTACHMENTS: Resolution #26-08 Resolution accepting the Compliance Maintenance Annual Report for the City of New Berlin Wastewater Utility. Page 9 of 27 STATE OF WISCONSIN CITY OF NEW BERLIN WAUKESHA COUNTY RESOLUTION NO. 2026-08 A RESOLUTION ACCEPTING THE COMPLIANCE MAINTENANCE ANNUAL REPORT FOR THE CITY OF NEW BERLIN WASTEWATER UTILITY WHEREAS, the City of New Berlin has fully completed and compiled the data for the 2025 Wastewater Utility Compliance Maintenance Annual Report per the State of Wisconsin Department of Natural Resources requirement, and; WHEREAS, the City of New Berlin Common Council is required to approve this report and all of its contents as related to the City’s Wastewater Utility. NOW THEREFORE BE IT RESOLVED THAT, the City of New Berlin Common Council approves and accepts the Compliance Maintenance Report as related to the City’s Wastewater Utility for the 2025 year. Passed and adopted by the Common Council this 9th day of June, 2026 APPROVED: David A. Ament, Mayor Countersigned/Certified: Rubina R. Medina, City Clerk Page 10 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Financial Management 1. Provider of Financial Information Name: John Sughroue Telephone: 262-786-7086 (XXX) XXX-XXXX E-Mail Address (optional): jsughroue@newberlin.org 2. Treatment Works Operating Revenues 2.1 Are User Charges or other revenues sufficient to cover O&M expenses for your wastewater treatment plant AND/OR collection system ? Yes (0 points) No (40 points) If No, please explain: 2.2 When was the User Charge System or other revenue source(s) last reviewed and/or revised? Year: 2025 0-2 years ago (0 points) 3 or more years ago (20 points) N/A (private facility) 2.3 Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) or financial resources available for repairing or replacing equipment for your wastewater treatment plant and/or collection system? Yes (0 points) No (40 points) 0 REPLACEMENT FUNDS [PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 3] 3. Equipment Replacement Funds 3.1 When was the Equipment Replacement Fund last reviewed and/or revised? Year: 2025 1-2 years ago (0 points) 3 or more years ago (20 points) N/A If N/A, please explain: 3.2 Equipment Replacement Fund Activity 3.2.1 Ending Balance Reported on Last Year's CMAR $ 4,519,279.00 3.2.2 Adjustments - if necessary (e.g. earned interest, audit correction, withdrawal of excess funds, increase making up previous shortfall, etc.) $ 0.00 3.2.3 Adjusted January 1st Beginning Balance $ 4,519,279.00 3.2.4 Additions to Fund (e.g. portion of User Fee, earned interest, etc.) + $ 247,777.00 Page 11 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 3.2.5 Subtractions from Fund (e.g., equipment replacement, major repairs - use description box 3.2.6.1 below*) - $ 0.00 3.2.6 Ending Balance as of December 31st for CMAR Reporting Year $ 4,767,056.00 All Sources: This ending balance should include all Equipment Replacement Funds whether held in a bank account(s), certificate(s) of deposit, etc. 3.2.6.1 Indicate adjustments, equipment purchases, and/or major repairs from 3.2.5 above. 3.3 What amount should be in your Replacement Fund? $ 434,692.00 Please note: If you had a CWFP loan, this amount was originally based on the Financial Assistance Agreement (FAA) and should be regularly updated as needed. Further calculation instructions and an example can be found by clicking the SectionInstructions link under Info header in the left-side menu. 3.3.1 Is the December 31 Ending Balance in your Replacement Fund above, (#3.2.6) equal to, or greater than the amount that should be in it (#3.3)? Yes No If No, please explain. 0 4. Future Planning 4.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating, or new construction of your treatment facility or collection system? Yes - If Yes, please provide major project information, if not already listed below. No Project # Project Description Estimated Cost Approximate Construction Year 1 Liftstation Upgrades $1,750,000 2026 2 Generators - for two Liftstations $400,000 2026 3 Regal Manor Force Main $1,000,000 2027 4 SCADA Upgrade $75,000 2029 5. Financial Management General Comments ENERGY EFFICIENCY AND USE 6. Collection System 6.1 Energy Usage 6.1.1 Enter the monthly energy usage from the different energy sources: COLLECTION SYSTEM PUMPAGE: Total Power Consumed Number of Municipally Owned Pump/Lift Stations: 9 Page 12 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Electricity Consumed (kWh) Natural Gas Consumed (therms) January 22,717 37 February 20,729 33 March 21,400 48 April 21,312 32 May 16,658 30 June 17,099 30 July 16,002 34 August 17,680 39 September 14,600 29 October 12,596 33 November 13,330 28 December 20,314 28 Total 214,437 401 Average 17,870 33 6.1.2 Comments: 6.2 Energy Related Processes and Equipment 6.2.1 Indicate equipment and practices utilized at your pump/lift stations (Check all that apply): Comminution or Screening Extended Shaft Pumps Flow Metering and Recording Pneumatic Pumping SCADA System Self-Priming Pumps Submersible Pumps Variable Speed Drives Other: 6.2.2 Comments: 6.3 Has an Energy Study been performed for your pump/lift stations? No Yes Year: By Whom: Describe and Comment: Page 13 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 6.4 Future Energy Related Equipment 6.4.1 What energy efficient equipment or practices do you have planned for the future for your pump/lift stations? Nothing currently planned for the future. Total Points Generated 0 Score (100 - Total Points Generated) 100 Section Grade A Page 14 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Sanitary Sewer Collection Systems 1. Capacity, Management, Operation, and Maintenance (CMOM) Program 1.1 Do you have a CMOM program that is being implemented? Yes No If No, explain: 1.2 Do you have a CMOM program that contains all the applicable components and items according to Wisc. Adm Code NR 210.23 (4)? Yes No (30 points) N/A If No or N/A, explain: 1.3 Does your CMOM program contain the following components and items? (check the components and items that apply) Goals [NR 210.23 (4)(a)] Describe the major goals you had for your collection system last year: 1. Comply with the WPDES permit concerning sanitary sewer overflows. 2. Minimize the occurrences of preventable overflows. 3. Minimize the life cycle ownership costs of the collection system assets. 4. Improve or maintain the level of customer service. 5. Improve or maintain system reliability. 6. Reduce the potential threat to human health from sewer overflows. 7. Provide adequate capacity to convey peak flow. 8. Manage infiltration and inflow. 9. Protect collection system worker health and safety. 10. Operate a continuous CMOM Program. Did you accomplish them? Yes No If No, explain: 3. Condition assessment program not yet created. 4. Customer mail survey not completed. 5. Root cause analysis not completed. 7. Sanitary Sewer system modeling not completed. Organization [NR 210.23 (4) (b)] Does this chapter of your CMOM include: Organizational structure and positions (eg. organizational chart and position descriptions) Internal and external lines of communication responsibilities Person(s) responsible for reporting overflow events to the department and the public Legal Authority [NR 210.23 (4) (c)] What is the legally binding document that regulates the use of your sewer system? City Ordinance If you have a Sewer Use Ordinance or other similar document, when was it last reviewed and revised? (MM/DD/YYYY) 2009-06-01 Does your sewer use ordinance or other legally binding document address the following: Private property inflow and infiltration New sewer and building sewer design, construction, installation, testing and inspection Page 15 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Rehabilitated sewer and lift station installation, testing and inspection Sewage flows satellite system and large private users are monitored and controlled, as necessary Fat, oil and grease control Enforcement procedures for sewer use non-compliance Operation and Maintenance [NR 210.23 (4) (d)] Does your operation and maintenance program and equipment include the following: Equipment and replacement part inventories Up-to-date sewer system map A management system (computer database and/or file system) for collection system information for O&M activities, investigation and rehabilitation A description of routine operation and maintenance activities (see question 2 below) Capacity assessment program Basement back assessment and correction Regular O&M training Design and Performance Provisions [NR 210.23 (4) (e)] What standards and procedures are established for the design, construction, and inspection of the sewer collection system, including building sewers and interceptor sewers on private property? State Plumbing Code, DNR NR 110 Standards and/or local Municipal Code Requirements Construction, Inspection, and Testing Others: Overflow Emergency Response Plan [NR 210.23 (4) (f)] Does your emergency response capability include: Responsible personnel communication procedures Response order, timing and clean-up Public notification protocols Training Emergency operation protocols and implementation procedures Annual Self-Auditing of your CMOM Program [NR 210.23 (5)] Special Studies Last Year (check only those that apply): Infiltration/Inflow (I/I) Analysis Sewer System Evaluation Survey (SSES) Sewer Evaluation and Capacity Managment Plan (SECAP) Lift Station Evaluation Report Others: The City continues to flow monitor the majority of the sanitary sewer system. A dye water testing project was also completed in 2025. 0 2. Operation and Maintenance 2.1 Did your sanitary sewer collection system maintenance program include the following maintenance activities? Complete all that apply and indicate the amount maintained. Cleaning 18 % of system/year Root removal 0 % of system/year Flow monitoring 100 % of system/year Smoke testing 0 % of system/year Sewer line televising 20 % of system/year Page 16 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Manhole inspections 32 % of system/year Lift station O&M 168 # per L.S./year Manhole rehabilitation 2.3 % of manholes rehabbed Mainline rehabilitation .033 % of sewer lines rehabbed Private sewer inspections 0 % of system/year Private sewer I/I removal 0 % of private services River or water crossings 0 % of pipe crossings evaluated or maintained Please include additional comments about your sanitary sewer collection system below: 3. Performance Indicators 3.1 Provide the following collection system and flow information for the past year. 40.205 Total actual amount of precipitation last year in inches 34.5 Annual average precipitation (for your location) 186.9 Miles of sanitary sewer 9 Number of lift stations 0 Number of lift station failures 0 Number of sewer pipe failures 0 Number of basement backup occurrences 10 Number of complaints Average daily flow in MGD (if available) Peak monthly flow in MGD (if available) Peak hourly flow in MGD (if available) 3.2 Performance ratios for the past year: 0.00 Lift station failures (failures/year) 0.00 Sewer pipe failures (pipe failures/sewer mile/yr) 0.01 Sanitary sewer overflows (number/sewer mile/yr) 0.00 Basement backups (number/sewer mile) 0.05 Complaints (number/sewer mile) Peaking factor ratio (Peak Monthly:Annual Daily Avg) Peaking factor ratio (Peak Hourly:Annual Daily Avg) 4. Overflows LIST OF SANITARY SEWER (SSO) AND TREATMENT FACILITY (TFO) OVERFLOWS REPORTED ** Date Location Cause Estimated Volume 0 8/10/2025 12:15:00 AM - 8/10/2025 3:50:00 AM 6060 S Lowell Place Rain, Flooding 457,500 Page 17 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 1 8/10/2025 12:15:00 AM - 8/10/2025 10:15:00 AM 4699 Sovereign Dr. Rain, Flooding 360,000 ** If there were any SSOs or TFOs that are not listed above, please contact the DNR and stop work on this section until corrected. What actions were taken, or are underway, to reduce or eliminate SSO or TFO occurences in the future? The overflows listed above were due to a historically large rain event. The City responded to the overflows effectively and efficiently to minimize the volume of the overflow. 5. Infiltration / Inflow (I/I) 5.1 Was infiltration/inflow (I/I) significant in your community last year? Yes No If Yes, please describe: 5.2 Has infiltration/inflow and resultant high flows affected performance or created problems in your collection system, lift stations, or treatment plant at any time in the past year? Yes No If Yes, please describe: 5.3 Explain any infiltration/inflow (I/I) changes this year from previous years: None. 5.4 What is being done to address infiltration/inflow in your collection system? Future investigation projects are being planned to identify locations of I/I in the City's system. Total Points Generated 0 Score (100 - Total Points Generated) 100 Section Grade A Page 18 of 27 Compliance Maintenance Annual Report New Berlin Sewage Collection System Last Updated: Reporting For: 5/18/2026 2025 Grading Summary WPDES No: 0047341 SECTIONS LETTER GRADE GRADE POINTS WEIGHTING FACTORS SECTION POINTS Financial A 4 1 4 Collection A 4 3 12 TOTALS 4 16 GRADE POINT AVERAGE (GPA) = 4.00 Notes: A = Voluntary Range (Response Optional) B = Voluntary Range (Response Optional) C = Recommendation Range (Response Required) D = Action Range (Response Required) F = Action Range (Response Required) Page 19 of 27 Page 1 of 1 DATE: June 5, 2026 TO: Rubina Medina City Clerk FR: Mayor Dave Ament RE: Mayoral Appointments for June 9, 2023 Common Council Mtg Library Board Expiration Date Jill Kawala 6/30/2030 13625 W Graham St. New Berlin, WI 53151 414-698-0438 braverhome@gmail.com (Re-Appointment) Library Board Expiration Date Nathan Jung 6/30/2030 4555 S Hearth Ridge Dr. New Berlin, WI 53151 773-896-7303 najung@wisc.edu (Re-Appointment) Library Board Expiration Date Lori Doyle 6/30/2030 3450S. Wehr Road New Berlin, WI 53146 262-510-9110 ldoylenb7@gmail.com (New Appointment) For Office Purposes Only TT Eml Web Ltr Ethcs HB For Office Purposes Only TT Eml Web Ltr Ethcs HB For Office Purposes Only TT Eml Web Ltr Ethcs HB Page 20 of 27 Committee of the Whole MEETING MINUTES May 26, 2026 - 6:00 PM City Hall Council Chambers 3805 S. Casper Drive MINUTES 1. CALL MEETING TO ORDER Mayor Ament called the meeting to order at 6:00 PM. 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Gardner, Alderperson Maxey, Alderperson Horbinski, Alderperson Kroupa Excused: Alderperson Kenneth Harenda, Alderperson Joseph Stribl Staff Present: Mayor Dave Ament, City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with open meetings law. 3. APPROVAL OF MINUTES A. May 12, 2026, Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the May 27, 2026, Water Utility claims in the amount of $25,454.42, Sewer Utility claims in the amount of $25,699.68, and General City claims in the amount of $453,595.87, including a We Energies EFT payment of $89,230.77. Tax overpayment checks totaling $3,134.06 were also generated. MOTION: Motion to Approve VOTE: Motion by: Alderperson Kroupa Page 21 of 27 Second by: Alderperson Maxey Motion Passed 5-0 5. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the alcohol renewal licenses, designated agents, and premise descriptions as outlined in the list as presented, for the license year expiring June 30, 2027, contingent upon the satisfaction of all City requirements. MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 5-0 6. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve an agreement with the Professional Firefighters of Wisconsin Charitable Foundation, Inc. for use of the area near Fire Station No. 7 and the Streets Building parking lot in connection with the 2026 Ride to Burn Camp event scheduled for August 11, 2026, contingent upon receipt of a signed agreement and Certificate of Insurance in a form approved by the City Attorney. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Maxey VOTE: Motion Passed 5-0 B. Discussion and possible recommendation to the Common Council to approve Ordinance No. 2721, amending the City of New Berlin Municipal Code related to ambulance billing fees to formally codify the fee schedule previously approved by the Common Council on April 14, 2026. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 C. Discussion and possible direction to staff regarding public awareness and community outreach efforts related to a potential Public Safety Referendum for the November 3, 2026, Election, including preliminary public safety staffing needs, operational impacts, and funding scenarios. The Fire, Police, and Finance Departments presented a brief overview to the Common Council on a potential Public Safety Referendum. Following the presentation, the Council directed staff to proceed with public awareness and community outreach efforts related to a Page 22 of 27 possible referendum that could appear on the November 3, 2026, ballot. The matter will return to the Common Council at a future meeting for consideration and possible action. 7. ADJOURN MOTION: Motion to Adjourn at 6:49 PM Motion by: Alderperson Kroupa Second by: Alderperson Gardner VOTE: Motion Passed 5-0 Respectfully Submitted, Rubina R. Medina, City Clerk Page 23 of 27 RENEWAL ALCOHOL LICENSE APPLICANTS The establishments listed below hereby submit their application to the Common Council of the City of New Berlin for an alcohol license, as described herein and in their accompanying application materials, pursuant to the applicable provisions of the Wisconsin Statutes and the Ordinances of the City of New Berlin, for the licensing period ending June 30, 2027. Licenses shall be issued by the City Clerk contingent upon the fulfillment of all statutory and municipal requirements, such as, but not limited to, the successful completion of all required inspections and the payment of all applicable fees. Trade Name Agent Name Applying for LicenseInvited 1Page: 1. Rajyir S. Bains "Class A" Retail - ComboBP GREENFIELD 1165 Club Circle16401 W. GREENFIELD AVE #W203New Berlin, WI 53151 Brookfield, WI 53005 Location: PREMISE DESCRIPTION: GAS STATION WITH CONVENIENCE STORE WALK IN COOLER / LIQUOR ON SHELF/ CIGARETTE COUNTER. 2. Ben P. Sanchez RESERVE "Class B" - ComboBuffalo Wild Wings 4253 W. Rivers Edge Circle15306 W. Beloit Rd #3New Berlin, WI 53151 Milwaukee, WI 53209 Location: PREMISE DESCRIPTION: SINGLE STORY BLDG W/ ATTACHED PATIO 3. Andrea Kohloff Class C WineFirefly Nook Gatherings New Berlin, WI 531512705 S Calhoun Road New Berlin, WI 53151 Location: Consumed and served in event space, records and beverages stored in storage space within building. Andrea Kohloff Class "B" - BeerFirefly Nook Gatherings Location: Consumed and served in event space, records and beverages stored in storage space within building. Page 24 of 27 REQUESTED ACTION STATEMENT TO: Common Council Mayor Dave Ament FROM: Dan Hogan, Municipal Project Coordinator RE: Requested Action Statement to transfer funds for the Malone Park Audio system and Beer Garden equipment. DATE: June 9, 2026 REQUESTED ACTION: To transfer funds from Malone Park CIP account 04252900 61118 C2024 in the amount of $139,762.00 to the Malone Park CIP account, 04252900 61118 C2025 FISCAL IMAPCT: No new borrowing necessary, funds are being transferred from a previous project account within Malone Park that was completed in 2024. Staff are in the process of getting quotes for the sound system, the budget estimate is $50,000 for the entire system. The Cost estimate for the walk-in and tap lines is $35,000. The remaining amount would be used as contingency for these projects and the overall Malone structure project. SOURCE OF FUNDS: Account: 04252900 61118 C2024 $139,762.00 RATIONALE/BACKGROUND: Staff have been tasked with investigating options for a new sound system within Malone Park that can be utilized for multiple programs and events throughout the year. The major annual event at Malone Park is the New Berlin 4th of July Festival. The Mayor and the 4th of July Commission have expressed the need to have an adequate sound system that can make various types of announcements, such as the daily fair events, severe weather and other emergency situations. The festival sound system would be based in the smaller bathroom pavilion located next to the playground and would broadcast on all four sides of the structure. The “brains” of the sound system would be housed within the Page 25 of 27 concession pavilion near the baseball quad. If budget allows, staff may investigate the feasibility of installing audio at the concession pavilion that could be used for the beer garden and games for field #3. The audio system could be expanded to other fields within Malone in the future. The New Berlin Recreation team is looking to expand its beer garden operations to a three-season beer garden located at the new Malone Park Concession building. Staff looks to expand off the beer sales operations that already exist in the summer for adult softball. Staff currently operate a staffed concession stand Monday through Thursday starting in late April until August. The new pavilion opens the opportunity to serve not only the adult softball participants but also allows a location to serve the public. To expand their operations, a new walk-in cooler with beer tap lines is required. The system would be contained inside the concession area of the pavilion. This equipment could also be utilized for other Malone Park functions, such as Winterfest, Boos and Brews, movie nights and the color run. Proposed Beer Garden Model: Monday- Thursday starting May through October with 108 days of operation. Hours would be 4-9pm and include the sale of tap beer, can beer, seltzer, soda, water, snacks, nachos, pretzels, candy, hotdogs, ect. The adult softball league concession currently averages $320.00 per day over 35 nights. Staff projects revenues of $500.00 per day with this expanded model. Page 26 of 27 STATE OF WISCONSIN CITY OF NEW BERLIN WAUKESHA COUNTY RESOLUTION 26-09 A RESOLUTION AMENDING THE 2025 CAPITAL PROJECTS BUDGET WHEREAS, The Department of Community Development requires a transfer of funds to complete audio and beer garden improvements for Malone Park. WHEREAS, DCD staff requests that $139,762.00 be transferred from the 2024 Malone Park account to the 2025 Malone Park Account. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of New Berlin that the Capital Projects Fund Budget be amended as follows: TRANSFER FROM Malone Park 04252900 61118 C2024 $139,762.00 TRANSFER TO Malone Park 04252900-61118-C2025 $139.762.00 BE IT FURTHER RESOLVED that the City Clerk is hereby directed to publish this resolution in the Waukesha County NOW within 10 days of adoption by the Common Council. RESOLUTION ADOPTED by the New Berlin Common Council this 9th day of June 2026. ______________________________ David Ament, Mayor Countersigned: ________________________________ Rubina R. Medina, City Clerk Page 27 of 27