Committee of the Whole Meeting — Agenda Packet

Committee of the Whole Meeting Agenda June 9, 2026 - 6:00 PM Council Chambers 3805 S. Casper Drive Published: 6/5/2026 AGENDA 1. CALL MEETING TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. May 26, 2026, Committee of the Whole Meeting Minutes 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the June 10, 2026, Water Utility claims in the amount of $158,967.35, Sewer Utility claims in the amount of $18,687.97, and General City claims in the amount of $1,078,208.61, including a US Bank VISA EFT of $26,379.85. 5. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the renewal of alcohol licenses, designated agents, and premise descriptions as outlined in the list as presented, for the license year expiring June 30, 2027, contingent upon the satisfaction of all City requirements. 6. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve Resolution 26-09 amending the 2025 Capital Projects Budget by transferring $139,762.00 from the 2024 Malone Park Capital Project Account to the 2025 Malone Park Capital Project Account for the Malone Park audio system and beer garden equipment, per the Requested Action Statement (RAS). 7. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 1 of 8 Committee of the Whole MEETING MINUTES May 26, 2026 - 6:00 PM City Hall Council Chambers 3805 S. Casper Drive MINUTES 1. CALL MEETING TO ORDER Mayor Ament called the meeting to order at 6:00 PM. 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE City Clerk Rubina R. Medina took the roll call as follows: Present: Alderperson Hopkins, Alderperson Gardner, Alderperson Maxey, Alderperson Horbinski, Alderperson Kroupa Excused: Alderperson Kenneth Harenda, Alderperson Joseph Stribl Staff Present: Mayor Dave Ament, City Attorney Mark Blum, City Clerk Rubina R. Medina The City Clerk confirmed that a quorum was present and that the meeting was properly posted in compliance with open meetings law. 3. APPROVAL OF MINUTES A. May 12, 2026, Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 4. UTILITY & FINANCE A. Discussion and possible recommendation to the Common Council to approve the May 27, 2026, Water Utility claims in the amount of $25,454.42, Sewer Utility claims in the amount of $25,699.68, and General City claims in the amount of $453,595.87, including a We Energies EFT payment of $89,230.77. Tax overpayment checks totaling $3,134.06 were also generated. MOTION: Motion to Approve VOTE: Motion by: Alderperson Kroupa Page 2 of 8 Second by: Alderperson Maxey Motion Passed 5-0 5. LICENSES & PERMITS A. Discussion and possible recommendation to the Common Council to approve the alcohol renewal licenses, designated agents, and premise descriptions as outlined in the list as presented, for the license year expiring June 30, 2027, contingent upon the satisfaction of all City requirements. MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Maxey VOTE: Motion Passed 5-0 6. MISCELLANEOUS A. Discussion and possible recommendation to the Common Council to approve an agreement with the Professional Firefighters of Wisconsin Charitable Foundation, Inc. for use of the area near Fire Station No. 7 and the Streets Building parking lot in connection with the 2026 Ride to Burn Camp event scheduled for August 11, 2026, contingent upon receipt of a signed agreement and Certificate of Insurance in a form approved by the City Attorney. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Maxey VOTE: Motion Passed 5-0 B. Discussion and possible recommendation to the Common Council to approve Ordinance No. 2721, amending the City of New Berlin Municipal Code related to ambulance billing fees to formally codify the fee schedule previously approved by the Common Council on April 14, 2026. MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 C. Discussion and possible direction to staff regarding public awareness and community outreach efforts related to a potential Public Safety Referendum for the November 3, 2026, Election, including preliminary public safety staffing needs, operational impacts, and funding scenarios. The Fire, Police, and Finance Departments presented a brief overview to the Common Council on a potential Public Safety Referendum. Following the presentation, the Council directed staff to proceed with public awareness and community outreach efforts related to a Page 3 of 8 possible referendum that could appear on the November 3, 2026, ballot. The matter will return to the Common Council at a future meeting for consideration and possible action. 7. ADJOURN MOTION: Motion to Adjourn at 6:49 PM Motion by: Alderperson Kroupa Second by: Alderperson Gardner VOTE: Motion Passed 5-0 Respectfully Submitted, Rubina R. Medina, City Clerk Page 4 of 8 RENEWAL ALCOHOL LICENSE APPLICANTS The establishments listed below hereby submit their application to the Common Council of the City of New Berlin for an alcohol license, as described herein and in their accompanying application materials, pursuant to the applicable provisions of the Wisconsin Statutes and the Ordinances of the City of New Berlin, for the licensing period ending June 30, 2027. Licenses shall be issued by the City Clerk contingent upon the fulfillment of all statutory and municipal requirements, such as, but not limited to, the successful completion of all required inspections and the payment of all applicable fees. Trade Name Agent Name Applying for LicenseInvited 1Page: 1. Rajyir S. Bains "Class A" Retail - ComboBP GREENFIELD 1165 Club Circle16401 W. GREENFIELD AVE #W203New Berlin, WI 53151 Brookfield, WI 53005 Location: PREMISE DESCRIPTION: GAS STATION WITH CONVENIENCE STORE WALK IN COOLER / LIQUOR ON SHELF/ CIGARETTE COUNTER. 2. Ben P. Sanchez RESERVE "Class B" - ComboBuffalo Wild Wings 4253 W. Rivers Edge Circle15306 W. Beloit Rd #3New Berlin, WI 53151 Milwaukee, WI 53209 Location: PREMISE DESCRIPTION: SINGLE STORY BLDG W/ ATTACHED PATIO 3. Andrea Kohloff Class C WineFirefly Nook Gatherings New Berlin, WI 531512705 S Calhoun Road New Berlin, WI 53151 Location: Consumed and served in event space, records and beverages stored in storage space within building. Andrea Kohloff Class "B" - BeerFirefly Nook Gatherings Location: Consumed and served in event space, records and beverages stored in storage space within building. Page 5 of 8 REQUESTED ACTION STATEMENT TO: Common Council Mayor Dave Ament FROM: Dan Hogan, Municipal Project Coordinator RE: Requested Action Statement to transfer funds for the Malone Park Audio system and Beer Garden equipment. DATE: June 9, 2026 REQUESTED ACTION: To transfer funds from Malone Park CIP account 04252900 61118 C2024 in the amount of $139,762.00 to the Malone Park CIP account, 04252900 61118 C2025 FISCAL IMAPCT: No new borrowing necessary, funds are being transferred from a previous project account within Malone Park that was completed in 2024. Staff are in the process of getting quotes for the sound system, the budget estimate is $50,000 for the entire system. The Cost estimate for the walk-in and tap lines is $35,000. The remaining amount would be used as contingency for these projects and the overall Malone structure project. SOURCE OF FUNDS: Account: 04252900 61118 C2024 $139,762.00 RATIONALE/BACKGROUND: Staff have been tasked with investigating options for a new sound system within Malone Park that can be utilized for multiple programs and events throughout the year. The major annual event at Malone Park is the New Berlin 4th of July Festival. The Mayor and the 4th of July Commission have expressed the need to have an adequate sound system that can make various types of announcements, such as the daily fair events, severe weather and other emergency situations. The festival sound system would be based in the smaller bathroom pavilion located next to the playground and would broadcast on all four sides of the structure. The “brains” of the sound system would be housed within the Page 6 of 8 concession pavilion near the baseball quad. If budget allows, staff may investigate the feasibility of installing audio at the concession pavilion that could be used for the beer garden and games for field #3. The audio system could be expanded to other fields within Malone in the future. The New Berlin Recreation team is looking to expand its beer garden operations to a three-season beer garden located at the new Malone Park Concession building. Staff looks to expand off the beer sales operations that already exist in the summer for adult softball. Staff currently operate a staffed concession stand Monday through Thursday starting in late April until August. The new pavilion opens the opportunity to serve not only the adult softball participants but also allows a location to serve the public. To expand their operations, a new walk-in cooler with beer tap lines is required. The system would be contained inside the concession area of the pavilion. This equipment could also be utilized for other Malone Park functions, such as Winterfest, Boos and Brews, movie nights and the color run. Proposed Beer Garden Model: Monday- Thursday starting May through October with 108 days of operation. Hours would be 4-9pm and include the sale of tap beer, can beer, seltzer, soda, water, snacks, nachos, pretzels, candy, hotdogs, ect. The adult softball league concession currently averages $320.00 per day over 35 nights. Staff projects revenues of $500.00 per day with this expanded model. Page 7 of 8 STATE OF WISCONSIN CITY OF NEW BERLIN WAUKESHA COUNTY RESOLUTION 26-09 A RESOLUTION AMENDING THE 2025 CAPITAL PROJECTS BUDGET WHEREAS, The Department of Community Development requires a transfer of funds to complete audio and beer garden improvements for Malone Park. WHEREAS, DCD staff requests that $139,762.00 be transferred from the 2024 Malone Park account to the 2025 Malone Park Account. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of New Berlin that the Capital Projects Fund Budget be amended as follows: TRANSFER FROM Malone Park 04252900 61118 C2024 $139,762.00 TRANSFER TO Malone Park 04252900-61118-C2025 $139.762.00 BE IT FURTHER RESOLVED that the City Clerk is hereby directed to publish this resolution in the Waukesha County NOW within 10 days of adoption by the Common Council. RESOLUTION ADOPTED by the New Berlin Common Council this 9th day of June 2026. ______________________________ David Ament, Mayor Countersigned: ________________________________ Rubina R. Medina, City Clerk Page 8 of 8