Parks, Building & Grounds Commission Meeting — Agenda Packet

Parks, Buildings and Grounds Commission Meeting Agenda June 8, 2026 - 5:30 PM Mayor's Conference Room 3805 S. Casper Dr. Published: 06/04/2026 AGENDA 1. CALL TO ORDER 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE 3. APPROVAL OF MINUTES A. 05/11/2026 Meeting Minutes 4. NEW BUSINESS A. Recommend to Common Council to approve an extension of a debris removal contract with DRC Emergency Services. 5. UPDATES 6. ADJOURN Additional Information • The agenda packet, including supplemental information related to agenda items, is available online at www.NewBerlinWI.gov. Once finalized by the governing body, approved meeting minutes will also be posted online. • Agenda items may be taken out of order at the governing body's discretion. • Members, and possibly a quorum, of other municipal governmental bodies may attend this meeting to gather information. However, no action will be taken by any governmental body other than the one referenced in this notice. • Accommodations will be provided under the Americans with Disabilities Act (ADA) to meet the needs of individuals with disabilities. If you require assistance or appropriate aids and services, please contact the Office of the City Clerk at (262) 786-8610 with reasonable notice. Page 1 of 129 Parks, Buildings and Grounds Commission MEETING MINUTES May 11, 2026 - 5:30 PM Mayor's Conference Room 3805 S. Casper Dr. MINUTES 1. CALL TO ORDER Alderperson Kroupa called the meeting to order at 5:33 PM 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE Present: Commissioner Ferrante, Commissioner Wicihowski, Alderperson Kroupa Excused: Commissioner Robert Rafel, Mayor Ament Staff Present: Director of Public Works Lucas Pichler, Deputy Director of Public Works Mike Eder, Parks Supervisor Josh Fabian 3. APPROVAL OF MINUTES A. January 12, 2026 Meeting Minutes MOTION: Motion to Approve Motion by: Commissioner Wicihowski Second by: Commissioner Ferrante VOTE: Motion Passed 3-0 4. NEW BUSINESS A. Recommend to Common Council to approve establishing opening and closure dates for the City of New Berlin Parks and their respective bathrooms of April 15th and October 15th, weather dependent. B. Recommend to the Common Council approval of the 2026 and 2027 Park & Athletic Field Rental Fee Structure. Page 2 of 129 5. UPDATES NONE 6. ADJOURN MOTION: Motion to Adjourn at 5:56 PM Motion by: Commissioner Wicihowski Second by: Commissioner Ferrante VOTE: Motion Passed 3-0 Adjourned at 5:56 PM Respectfully Submitted, Lucas Pichler Director of Public Works Page 3 of 129 Page 4 of 129 Page 5 of 129 Page 6 of 129 Page 7 of 129 Page 8 of 129 Page 9 of 129 Page 10 of 129 Page 11 of 129 Page 12 of 129 Page 13 of 129 Page 14 of 129 Page 15 of 129 Page 16 of 129 Page 17 of 129 Page 18 of 129 Page 19 of 129 Page 20 of 129 Page 21 of 129 Page 22 of 129 Page 23 of 129 Page 24 of 129 Page 25 of 129 Page 26 of 129 Page 27 of 129 Page 28 of 129 Page 29 of 129 Page 30 of 129 Page 31 of 129 Page 32 of 129 Page 33 of 129 Page 34 of 129 Page 35 of 129 Page 36 of 129 Page 37 of 129 Page 38 of 129 Page 39 of 129 Page 40 of 129 Page 41 of 129 Page 42 of 129 Page 43 of 129 Page 44 of 129 Page 45 of 129 Page 46 of 129 Page 47 of 129 Page 48 of 129 Page 49 of 129 Page 50 of 129 Page 51 of 129 Page 52 of 129 Page 53 of 129 Page 54 of 129 Page 55 of 129 Page 56 of 129 Page 57 of 129 Page 58 of 129 Page 59 of 129 Page 60 of 129 Page 61 of 129 Page 62 of 129 Page 63 of 129 Page 64 of 129 Page 65 of 129 Page 66 of 129 Page 67 of 129 Page 68 of 129 Page 69 of 129 Page 70 of 129 Page 71 of 129 Page 72 of 129 Page 73 of 129 Page 74 of 129 Page 75 of 129 Page 76 of 129 Page 77 of 129 Page 78 of 129 Page 79 of 129 Page 80 of 129 Page 81 of 129 Page 82 of 129 Page 83 of 129 Page 84 of 129 Page 85 of 129 Page 86 of 129 Page 87 of 129 Page 88 of 129 Page 89 of 129 Page 90 of 129 Page 91 of 129 Page 92 of 129 Page 93 of 129 Page 94 of 129 Page 95 of 129 Page 96 of 129 Page 97 of 129 Page 98 of 129 Page 99 of 129 Page 100 of 129 Page 101 of 129 Page 102 of 129 Page 103 of 129 Page 104 of 129 Page 105 of 129 Page 106 of 129 Page 107 of 129 Page 108 of 129 Page 109 of 129 Page 110 of 129 Page 111 of 129 Page 112 of 129 Page 113 of 129 Page 114 of 129 Page 115 of 129 Page 116 of 129 Page 117 of 129 Page 118 of 129 Page 119 of 129 Page 120 of 129 Page 121 of 129 Page 122 of 129 Page 123 of 129 Page 124 of 129 111 Veterans Memorial Blvd., Suite 1420, Metairie, LA 70005 TTY: 888-721-4DRC • Phone: 504-482-2848 • Fax: 504-482-2852 www.drcusa.com May 4, 2026 Lucas Pichler, Director of Public Works City of New Berlin 16550 W National Avenue New Berlin, WI 53151 Phone: (262) 780-4609 Email: lpichler@newberlin.org Re: Contract Extension between DRC Emergency Services and the City of New Berlin for Emergency Debris Removal Dear Lucas Pichler: The City of New Berlin contract expires on August 1, 2026. DRC Emergency Services, LLC would like to take this opportunity to offer the City an extension to the contract between DRC Emergency Services, LLC and the City of New Berlin dated August 1, 2023, for a period of one (1) year. The pricing, terms and conditions in the original contract will remain in effect for the duration of this contract expiring August 1, 2027. If this offer of renewal is acceptable to you, please execute below and fax or email it to my attention to (504) 482-2852 or (lwalsh@drcusa.com). Also, if you have any questions, please feel free to contact me. I look forward to continuing our relationship with you and the City of New Berlin. Sincerely, Lisa Walsh Lisa Walsh Contracts Manager Cell: (504) 715-9052 Agreed and Accepted By: City of New Berlin __________________________ Authorized Signature __________________________ Title __________________________ Date Page 125 of 129 Committee of the Whole MEETING MINUTES July 25, 2023 - 6:00 PM Council Chambers 3805 S. Casper Drive Please note: Minutes are unofficial until approved at the next regular scheduled meeting. MINUTES 1. CALL MEETING TO ORDER Mayor Ament called the meeting to order at 6:01 PM. 2. ROLL CALL; DECLARATION OF QUORUM; PUBLIC NOTICE The City Clerk took the roll call as follows: Present: Alderperson Hopkins, Alderperson Maxey, Alderperson Harenda, Alderperson Kroupa, Alderperson Horbinski Excused: Alderperson La Fever, Alderperson Stribl Staff Present: Finance Director Ralph Chipman, City Attorney Mark Blum, City Clerk Rubina R. Medina 3. APPROVAL OF MINUTES A. June 27, 2023 Committee of the Whole Meeting Minutes MOTION: Motion to Approve Motion by: Alderperson Horbinski Second by: Alderperson Kroupa VOTE: Motion Passed 5-0 4. UTILITY & FINANCE A. Discussion and recommendation to Common Council approval of the July 12, 2023 Water Utility claims in the amount of $5,795.00. Sewer Utility claims in the amount of $242,806.55 and General City claims in the amount of $3,113,083.43. WE Energies EFT of $58,022.89 MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 B. Discussion and recommendation to Common Council approval of the July 26, 2023 Water Utility claims in the amount of $176,400.51. Sewer Utility claims in the amount of $8,904.04 and General City claims in the amount of $2,152,059.56. Tax overpayment checks totaling $3,244.88 were also generated. US Bank VISA EFT of $26,251.33. WE Energies EFT of $51,446.84 MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Maxey VOTE: Motion 5-0 5. LICENSES & PERMITS Page 126 of 129 A. Discussion and recommendation to the Common Council approval of the new agent for Kwik Trip #977, Mario Baregi, for the remainder of the licensing period of July 1, 2023-June 30, 2024. MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Maxey VOTE: Motion Passed 5-0 6. MISCELLANEOUS A. Finance Department Update by Director Ralph Chipman Finance Director Ralph Chipman provided an update to the Council - a PDF of the presentation is included in the agenda packet B. Recommend to the Common Council that a joint public hearing be set for August 14, 2023 at 6:01 p.m. to be held before the Plan Commission to amend the Future Land Use Map within the City’s Comprehensive Plan from Rural Commercial and Suburban Residential to Rural Commercial and Suburban Residential AND rezone from B-2 and R-3 to B-5 and R-3 for the properties located at 18335 W. National Ave (Tax Key #: 1262.961), Tax Key #: 1262.962 (located behind 18335 W. National Avenue) and 18395 W. National Ave (Tax Key #: 1262.963). MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 C. Discussion and recommendation to the Common Council approval of the Pre-Disaster Debris Management Contract with DRC Emergency Services to provide Debris Management Services in the event of a disaster for a period from August 1, 2023 through August 1, 2026 with a mutually agreed upon extension of up to 2 years MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Harenda VOTE: Motion Passed 5-0 D. Discussion and recommendation to the Common Council approval of Resolution 23-15, A Resolution providing for the sale of approximately $13,280,000 General Obligation Promissory Notes, Series 2023A MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Horbinski VOTE: Motion Passed 5-0 E. Discussion and recommendation to the Common Council approval of Resolution 23-16, An Resolution authorizing $6,240,000 General Obligation Bonds for Community Development Projects in Tax Incremental District No. 5 MOTION: Motion to Approve Motion by: Alderperson Harenda Second by: Alderperson Horbinski VOTE: Motion Passed 5-0 F. Discussion and recommendation to the Common Council approval of Resolution 23-17, A Resolution Directing Publication of Notice to Electors Relating to Bond Issue MOTION: Motion to Approve Motion by: Alderperson Kroupa Second by: Alderperson Maxey VOTE: Motion Passed 5-0 G. Discussion and recommendation to the Common Council approval of Resolution 23-18, A Resolution Providing for the Sale of Not to Exceed $6,240,000 General Obligation Community Development Bonds, Series 2023B Page 127 of 129 MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 H. Discussion and recommendation to the Common Council approval of Ordinance No. 2680, An Ordinance to create Sections 152-4 (Q) and (R) of the Municipal Code of the City of New Berlin MOTION: Motion to Approve Motion by: Alderperson Hopkins Second by: Alderperson Maxey VOTE: Motion Passed 5-0 I. Discussion and recommendation to the Common Council approval of the license agreement between Professional Firefighters of Wisconsin Charitable Foundation Inc. and the City of New Berlin to use the area adjacent to Fire Station No. 1 along Casper Drive, as well as the streets building parking lot for the 2023 Ride to Burn Camp on August 15, 2023 between 5PM and 5:45PM MOTION: Motion to Approve Motion by: Alderperson Maxey Second by: Alderperson Hopkins VOTE: Motion Passed 5-0 J. Discussion and recommendation to the Common Council regarding the Bryan Linskens claim MOTION: Motion to Deny the Claim Motion by: Alderperson Hopkins Second by: Alderperson Harenda VOTE: Motion Passed 5-0 7. ADJOURN MOTION: Motion to adjourn at 6:29 PM Motion by: Alderperson Harenda Second by: Alderperson Maxey VOTE: Motion Passed 5-0 Page 128 of 129 REQUESTED ACTION STATEMENT DATE: June 2, 2026 TO: Mayor Common Council Parks, Buildings and Grounds Commission FROM: Lucas Pichler – Director of Public Works ISSUE: Renewal of the Pre-Disaster Debris Management Contract with DRC Emergency Services REQUESTED: Discussion and recommendation to Common Council approval of an extension of the Pre-Disaster Emergency Services contract with DRC Emergency Services in the event of a disaster with a new expiration date of August 1, 2027. FISCAL IMPACT: There is no cost to the City unless the City requests services of the contractor in the event of a disaster. If requested, the services will be charged as outlined in the contract. RATIONALE: The original contract with DRC Emergency Services was approved by the Common Council at the July 25, 2023 meeting. The contract was approved with an effective date of August 1, 2023 and an expiration date of August 1, 2026 with an optional extension of up to two years. The proposed one year extension would be at the same unit cost and terms as the originally approved agreement. There is no cost to the City to enter this contract. In the event the City requests debris removal services from DRC Emergency Services, the City would be responsible for the costs of those services as outlined in this contract. DRC Emergency Services provides emergency debris removal services in the event of a disaster. Having the option to utilize a contracted service during a disaster gives the City the ability to scale operations to fit the needs of the community. Depending on the disaster, the amount of debris removal and resources required to manage the debris can quickly overwhelm the City’s existing staff. Page 129 of 129