August 12, 2024

1 TOWN OF PORT EDWARDS MONTHLY BOARD MEETING MINUTES Date: August 12th, 2024 Call to Order: Chairman Randy Moody called the regular Town Board meeting to order at 6:01p.m. The pledge of allegiance was recited to call the meeting to order. Meeting Certification: This meeting has been properly posted (on the Town Hall door), as well as published on our website to notify the public of date, place, time, and agenda. Attendance: Chairman Randy Moody, Supervisor Jeff O’Donnell, Treasurer Kathy Reese, Clerk Michelle Sorenson. Absent were Supervisor Tim Schmidt and Highway Superintendent Adam Lueneburg. There were also five people present from the public. Approval of minutes from July 15th, 2024, Town Board Meeting Minutes: Clerk presented the minutes from July’s meeting. The minutes of the July regular monthly Town meeting looked accurate and acceptable. Motion was made by O’Donnell and seconded by Moody to accept the minutes as printed. Motion carried. Agenda: Approve the agenda Approve previous meetings’ minutes Approve payment of bills Treasurer and Clerk’s monthly reports Set date for next month’s board meeting Review correspondence Highway Superintendent report New business: Fire call reports Discuss with action a Resolution for the County Line bridge Decide on a plan for the replacement of the Tractor tires Review utility permit application and fee estimate from Drew Parker Status on Plank Hill Lane reconstruction Old business: Update on highway shop changes Share any updates on Plank Hill closing Public input Adjourn Motion was made by O’Donnell and seconded by Moody to approve the agenda. Motion carried. Bills: O’Donnell made a motion to approve payment of the town bills as listed by the Clerk. Motion was seconded by Moody and the motion carried. Total disbursements for the month of July were $34,060.20 with total revenues being $49,945.93. Treasurer and Clerk Financial Reports: The Treasurer and Clerk reports were reviewed by the Board. All reports balance. Total Town money as of July 31st, 2024, is $266,309.38. 2 O’Donnell made a motion to accept the reports as delivered. Moody seconded said motion. Motion carried. Correspondence: S. Klumb made it known she was not happy about being billed by the Town for the costs the Town incurred from her stray dog. These fees were in addition to having to pay the SWCHS to get her aged dog back. Clerk received a letter from the Wood County Treasurer informing the Town that the County now owns parcel 13-00672I through a tax deed. Chairman attended a meeting in Microsoft Teams on bridge projects. The engineering involved was explained in more detail. It was mentioned that all of the Town’s updated ordinances should be on the Town website. Highway Superintendent Report: The tractor needs new tires badly. The left rear rim may need replacing if it cannot be fixed. It has a crack that is allowing the fluid inside of the tire to leak out and there is no way to control it. The Highway Superintendent has been in touch with the Wood County Highway Department regarding this. The crew has fallen behind on mowing because of these tire issues. The crew will be focusing on another round of patching. Wilhorn Road, Kimball Avenue, and Creamery Road are in rough shape. New Business: Fire Calls: The Clerk received a fire call report from the Nekoosa Fire Department regarding a one vehicle car accident. Based off of the report, the Board felt the driver should be billed for $500 as allowed by the Town’s fire call ordinance. Bridge Resolution: The Clerk presented the Board with a Resolution that had been tailored to the Township and sent to the Town by Wood County Highway Commissioner. This resolution will allow the Wood County Highway Department to take the lead on the repair of the County Line bridge. O’Donnell made a motion to approve the Resolution and Moody seconded the motion. All were in favor and the motion carried. The parties present signed the Resolution and the Clerk will send a copy to the Commissioner. Tractor Tires: As the Board was informed through the Highway Superintendent’s report, the tires on the tractor need replacing as soon as possible. The Chairman got an estimate from the place the Town purchased the grader tires at of $4,500. Schierl Tires gave two estimates (depending on which type of tire the Town decides to go with) of $4,776.70 and $4,560.70. An estimate from the Highway Department at Wood County has not yet been received. Those estimates include installation. Due to the urgency of their replacement, O’Donnell made a motion to spend up to $4,800 on new tires for the tractor. Moody seconded the motion and the motion carried. Utility Permit: Drew Parker from Burns McDonnell submitted a utility permit application on behalf of Alliant Energy Corporation for the installation of fiber optics along several Town roads. His application included approximately 120 pages of maps and information. According to the new updated Town permit application, the application fee came to $1,070. O’Donnell made a motion to approve the utility permit for Alliant Energy. Moody seconded said motion. Motion carried with all in favor. 3 Plank Hill Lane: The County Highway Department should be paving the road soon. They ran into an unexpected setback when their paver kept sinking in on the sides of the road. This resulted in the County having to dig out the sides of the road and fill them with gravel in order to stabilize them. Old Business: Highway Shop: Estimates for insulating the highway shop were gathered. To have insulation blown in will cost $4,000 and to have rolled insulation put up will run $4,500. Comfort Aire gave an estimate of $4,900 on a new furnace for the shop. Additional furnace quotes are expected to be coming in. Plank Hill Closure Update: Wood County will be holding a public informational meeting on August 20th, 2024, from 5p.m. to 7p.m. at the Nekoosa Community Center. County Highway AA will probably be closed throughout the upcoming winter months. Public input: One resident would like to see the Town get an estimate for the installation of an additional garage door in the highway shop. Heating the whole shop is unnecessary and will get expensive if we have a normal winter. Next Scheduled Board Meeting: The next regularly scheduled Town Board Meeting is set for Monday, September 9th, 2024. The regular monthly Town board meeting will be conducted at the Port Edwards Town Hall. Adjourn: Being no other business to conduct, O’Donnell made a motion to adjourn the meeting at 7:31p.m. and Moody seconded. All were in favor and the motion carried. Respectfully submitted, Michelle Sorenson, Clerk