May 13

1 TOWN OF PORT EDWARDS MONTHLY BOARD MEETING MINUTES Date: May 13th, 2024 Call to Order: Chairman Randy Moody called the regular Town Board meeting to order at 6:45p.m. The pledge of allegiance was recited at the start of the first public hearing for the conditional use permits so this meeting began after the call to order. Meeting Certification: This meeting has been properly posted (on the Town Hall door), as well as published on our website to notify the public of date, place, time, and agenda. Attendance: Chairman Randy Moody, Supervisors Tim Schmidt, Jeff O’Donnell, Treasurer Kathy Reese, Clerk Michelle Sorenson and Highway Superintendent Adam Lueneburg. There were also many people present from the public. Approval of minutes from April 8th, 2024, Town Board Meeting and the May 6th, 2024, Elector Meeting Minutes: Clerk presented the minutes from both the April board meeting and the May 6th, special electors meeting. The minutes of both meetings looked accurate and acceptable. Motion was made by Schmidt and seconded by O’Donnell to accept the minutes as printed. Motion carried. Agenda: Approve the agenda Approve previous meetings’ minutes Approve payment of bills Treasurer and Clerk’s monthly reports Set date for the first Board of Review meeting Set date for next month’s board meeting Review correspondence Highway Superintendent report New business: Martin Welter presents the new updates to Town website Waste Management to give their interpretation of how our contract with Advanced Disposal was written regarding fuel surcharges Fire call reports Review list of active conditional use permits, act on renewals Discuss repair/replacement of a culvert at the end of Lynn Hill Road Revisit modifying the Highway shop with an additional garage door Old business: Update on Ruesch certified survey map Public input Adjourn Motion was made by Schmidt and seconded by O’Donnell to approve the agenda. Motion carried. Bills: O’Donnell made a motion to approve payment of the town bills listed by the Clerk. Motion was seconded by Schmidt and the motion carried. Total disbursements for the month of April were $36,932.84 with total revenues being $63,324.80. 2 Treasurer and Clerk Financial Reports: The Treasurer and Clerk reports were reviewed by the Board. All reports balance. Total Town money as of April 30th, 2024, is $314,826.29. O’Donnell made a motion to accept the reports as delivered. Schmidt seconded said motion. Motion carried. Correspondence: A landowner has voiced their concerns over the culverts on Birch Lane. The landowner will gather information from the County and present it to the board. Urban township maps have been redrawn to include more area. This allows us to qualify for other grants. Highway Superintendent Report: The crew is continuing to fill pot holes. Another new sign has been put up on Coon Valley Trail. The west end of Lynn Hill Road is getting pretty torn up. Highway guys have been grading on Creamery Road. B. Arendt has also been grading on Creamery Road but not that well. The Town is in need of more gravel. Moody will contact the County Highway Department to purchase additional gravel. Lastly, the brakes on the Sterling are in need of servicing. New Business: Town Website: The current platform that the Town website uses is unstable. Marty wants to move the website to a platform called SquareSpace. He believes this is going to be around for a long time. The Town will see the cost increase to anywhere from $144 to $192. Other than the increased cost, there are not many changes. Marty continues to build and manage our website from the point of a user. The Township of Port Edwards will be the owner of the website once the site goes live. Waste Management: The board was able to meet Tim Miller at tonight’s meeting. He became our contract representative when Waste Management absorbed Advanced Disposal. After discussing the contract surcharge language, it was suggested that $4.20 be used as the baseline price for diesel. Tim Miller will draw up an amendment to the Town’s contract and submit it to the clerk for signatures at next month’s meeting. Having the opportunity to talk to Tim in person at tonight’s meeting, the board asked if he would be able to assist a Town resident with getting their garbage pickup rerouted. They live at 1003 Cranmoor Road and most weeks has their garbage pickup missed because they’re the only Town resident on that road. Meanwhile, the City of Nekoosa’s garbage pickup day is Tuesday and that Waste Management truck actually turns around using this resident’s driveway. Yet they say they cannot pickup the garbage because of routing restrictions. Tim took down the information and agreed to look in to the situation. Fire Call Reports: The clerk received two fire call reports from the Nekoosa Fire Department. One was for a motorcross accident. A 16-year-old rider failed to land a jump and required assistance resulting in transport to Marshfield emergency center. The Town board instructed the clerk to bill the landowner of the business where this accident occurred. In addition to the bill, the board also wants the clerk to inform the business of their need to apply for a conditional use permit of said business. The other call report was for recovery of a deceased patient. Nekoosa Fire Department’s Kubota UTV was requested by the Wisconsin Rapids Ambulance Service to access and retrieve the patient. The Town will not bill for this service. 3 Conditional Use Permits: The clerk presented the Town board with a current list of the active Conditional Use Permits in the Township. It was requested that Scott Marty with his custom meat processing business be moved to the inactive list. O’Donnell made a motion to renew the list of active conditional use permits as put together by the clerk with the exception of Scott Marty. Schmidt seconded said motion and motion carried. Culvert: The highway crew was grading the west end of Lynn Hill Road and caught the culvert with the grading equipment. The incident put a hole in the culvert. We share this section of road with the Town of Cranmoor. The south half is ours and the north half is theirs. Estimates for repair that included excavating and banding the culvert were $2,500. The cost for replacement using a 30 inch by 30 foot new culvert is $4,000. Schmidt made a motion to allocate up to $2,000 towards this culvert issue and O’Donnell seconded the motion. There were no objections and the motion carried. Highway Shop Modifications: Moody was given suggestions for engineers the Town could use in order to comply with regulations for adding an additional garage door to the highway shop. When researching this project again, Moody discovered the cost of the garage doors themselves have gone down in price since last year’s estimates. Moody is still waiting on some numbers for the updated quote. Old Business: Ruesch CSM: Moody has made telephone calls but none of them have been returned. There is no new information on this issue. Public input: A resident noticed the garbage dumped on Kimball Avenue and Wilhorn Road has still not been picked up. Moody will make another call to Wysocki (who owns the properties that were dumped on). An update on Kelnhoffer’s property was requested. He has not yet put up a fence around all of his junk vehicles. The board informed the people present it has been a process that has included fortifying the Town ordinances which will allow the board stronger enforcement practices. Next Scheduled Board Meeting: The next regularly scheduled Town Board Meeting is set for Monday, June 17th, 2024, at 6p.m. This regular monthly Town board meeting will be conducted at the Port Edwards Town Hall. First Board of Review Meeting: The first Board of Review meeting has been set for Monday, June 17th, 2024. This meeting will take place upon the conclusion of the regular monthly Town board meeting. It will be held in the Town Hall and the only business to be conducted will be adjourning the Board of Review to a later date due to the assessment roll not yet being completed. Adjourn: Being no other business to conduct, O’Donnell made a motion to adjourn the meeting at 7:58p.m. and Schmidt seconded. All were in favor and the motion carried. Respectfully submitted, Michelle Sorenson, Clerk