04_21_20 Minutes

TOWN OF HANSEN MEETING MINUTES Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk Brian Brock, Supervisor * Wayne Brock, Supervisor April 21, 2020 These minutes are in draft form and have not been approved by the Hansen Town Board. They will be brought before the board for approval at the next meeting. Board Members in Attendance: Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock Board Members Excused: None Others in Attendance: None Call to Order: Chairperson, Howard Kohls, called the meeting to order at 7:50 p.m. Approval of Clerks Minutes: A motion was made by Wayne, seconded by Brian, to approve the minutes from the March 10, 2020 meeting. Motion carried. Expenditures and Treasurer Reports: A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports. Motion carried. Correspondence: Fahrner Ashphalt sent a bid for crack filling at $1.95 per pound. The board usually sets aside $10,000 for crack filling each year. A certified survey map review form was sent from the county for approval Gerri Krueger’s land. A motion was made by Brian, seconded by Wayne, to accept the Fahrner asphalt bid and approve the survey map for Gerri Krueger’s land. Motion carried. Road and Maintenance Concerns: Diane had a complaint about how many potholes were on Walnut. All of the roads will be graded as soon as the plow comes off. There are two culverts that will need a patch where the culvert is (one on Hickory and one on Spruce). A motion was made by Wayne, seconded by Brian to hire Wood County to do the repairs. Motion carried. Howard applied for the 50/50 road aid. It works like a matching grant from the County for road work. This year the amount is $5,000. Road Inspection Report & Chip sealing: The road inspecton was done. The board needs to put out a notice of bids for the chip sealing work that will be done on Grant Road. A notice will go in the Pittsville Record as soon as it is typed up. Brian made a motion to put the notice of bids in the Pittsville Record, seconded by Wayne. Motion carried. Elections (Absentee ballots, copier lease, election worker wages): Diane shared with the board that there were 120 absentees mailed out for the 04/07 election and over 85 already for the 05/12 election. This has cost way more than most elections because of the safety shield that was built for the election workers and all of the additional postage which will carry through to the end of the year because many voters selected to get an absentee through the end of the year. Diane said if it wasn’t for the fact that she had the leased copier/scanner she would have quit as processing all of those on the old printer/scanner would have been a nightmare. Diane asked the board to approve another year lease on the printer/scanner at a cost of $589.60. A motion was made by Brian, seconded by Wayne to approve the lease for one year and then see how it goes. Motion carried. Diane also mentioned that the poll workers may need a raise. She will check with Dixie to see what she pays her workers because our workers should make the same. Pay current bills: A motion was made by Wayne, seconded by Brian, to pay the current bills as presented. Motion carried. Old Business: None Public Input: None Next agenda items: Open bids for chip sealing, election wages Adjournment: A motion was made by Wayne, seconded by Brian, to adjourn the meeting. Motion carried. The meeting was adjourned by Chairman, Howard Kohls, at 9:18 p.m. Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen